WAYFINDING IMPLEMENTATION

NOTICE TO BIDDERS

WAYFINDING IMPLEMENTATION

RFBK 24-21

CITY OF KINGSTON

ULSTER COUNTY, NEW YORK

Sealed bids for Contract No RFBK 24-21, Wayfinding Implementation, City of Kingston, Ulster County, New York, are sought and requested as set forth in specifications prepared by The Office of the City Engineer, City of Kingston, City Hall, 420 Broadway, Kingston, New York 12401. The project consists of the fabrication and installation of Gateway and directional signs in various locations in the City of Kingston. The work will consist of installation of approximately 31 Gateway and directional signs with work zone traffic control and site restoration.

Separate sealed proposals completed on forms provided with the Contract documents shall be received by the City of Kingston, 420 Broadway, Kingston, NY 12401. Bids may be hand delivered, mailed or sent by overnight carrier to the address above until 10:00 AM on Monday, November 4, 2024, at which time they will be publicly opened and read aloud at the City of Kingston Engineering Office by the City Engineer.

Bids received after the designated date and time will be considered unresponsive and returned to the bidder unopened. The sealed bids shall include the completed Bid Form and Bid Bond. The bidder, by signing their proposal, certifies that they are fully aware of State Laws requiring non-collusive bidding. No separate forms will be required, but the actual signing of the proposal includes such a statement and is included in the proposal. The Bidder to whom the Contract is awarded will be required to furnish Performance and Payment Bonds from an acceptable Surety Company for an amount not less than 100% of the accepted bid. Contract will be awarded based upon the lowest qualified bid. Complete sets of the plans, specifications and bid forms may be obtained on or after October 3, 2024 from the Empire State Purchasing Group website, http://www.empirestatebidsystem.com Contract documents will ONLY be provided digitally. Hard copies and CD’s will NOT be distributed.

There is no Pre-Bid Conference.

There is NO specific Minority-owned business or woman-owned business utilization Goal for this project; however, all necessary affirmative steps to assure that minority businesses, women’s business enterprises and labor surplus area firms are used whenever possible. This is a public works project and prevailing wages as determined by the New York State Department of Labor must be paid.

City of Kingston Resolution # 179 of 2012 requires that for any general construction contract for

$100,000 or more, or for any building trades contract for $350,000 or more, the Contractor and

subcontractors must have approved Apprenticeship Agreements pursuant to NYS Labor Law 816.b as outlined in the contract proposal.

All Work shall be completed by October 1, 2025 , it shall be assumed the Notice to Proceed date will be on or before December 2, 2024.

The City of Kingston expressly reserves the right to waive any informality in or to accept any bid, or to reject any and all bids, or to award on any or all items, as the interest of the City of Kingston may appear to require. All bids are subject to final review and approval by the City of Kingston City Engineer before any award of contract may be made. Receipt of bids by the City shall not be construed as authority to bind the City.

The City of Kingston is an exempt organization under the Tax Laws and is exempt from payment of Sales and Compensating Use Taxes of the State of New York and Cities and Counties of the State of all materials which are to be incorporated into the project, pursuant to the provisions of the Contract. These taxes are not to be included in the Bid. Each bid must be accompanied by security in an amount not less than five percent (5%) of the amount of the bid in the form and subject to the conditions provided in the Instructions to Bidders. No bidder may withdraw their bid within 45 (forty-five) days after the actual date of the opening thereof.

Owners Contact

Keith Phillips

City of Kingston Engineering Technician

Phone: (845) 334-3969

Email: kphillips@kingston-ny.gov

No questions or inquiries regarding this bid will be accepted after 4:00 pm on October 25, 2024.

By order of the City of Kingston Common Council.

Steven T. Noble, Mayor

October 3, 2024