Beverage and Vending Services

Location:	Mississippi
Posted:	Apr 28, 2025
Due:	May 27, 2025
Agency:	Jackson State University
Type of Government:	State & Local
Category:	Q - Medical Services
Solicitation No:	25-13
Publication URL:	To access bid details, please log in.

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JACKSON STATE UNIVERSITY

Request for Proposals (RFP) 25-13

ISSUE DATE:

ISSUING AGENCY:

April 23, 2025

Office of Purchasing and Travel

Jackson State University

1400 John R. Lynch Street

Jackson, MS 39217

Sealed proposals, subject to the conditions made a part hereof, will be received until Tuesday, May 27,

2025 at 11:00 a.m. in the JSU Office of Purchasing and Travel, same address as above, for furnishing

services as described herein.

IMPORTANT NOTE: Indicate firm name and RFP number on the front of each sealed proposal envelope

or package.

All inquiries regarding this RFP should be directed to:

Kimberly Harris

Director of Procurement Services

601-979-0978

kimberly.r.harris@jsums.edu

AND

Brenda Nash-Jefferson

Contracts Specialist

601-979-0699

brenda.l.nash-jefferson@jsums.edu

Any addendum associated with this RFP will be posted at https://www.jsums.edu/finance/bid-

information/ located under RFP 25-13. It is the respondent’s responsibility to assure that all addenda

have been reviewed and, if applicable, signed and returned.

Note 1: Questions concerning this RFP must be submitted in writing and will be accepted until May 8,

2025 at 5:00 p.m. A summary of all questions and answers will be posted at

https://www.jsums.edu/finance/bid-information/ as an addendum located under RFP 25-13 May 15,

2025 at 5:00 p.m.

Note 2: It is the respondent's responsibility to assure that all addenda have been reviewed and, if

applicable, signed and returned.

RFP 25-13 Beverage and Vending Services Program

Due: Tuesday, May 27, 2025 at 11:00 a.m.

1) UNIVERSITY OVERVIEW

a) Jackson State University (JSU) desires to contract with a reputable and responsible firm(s) that

can efficiently and effectively maximize pouring and vending service opportunities to increase net

revenues by developing strategies that benefit JSU and the successful respondent(s).

b) Jackson State University (JSU), founded in 1877, is a historically black, high-research activity

university located in Jackson, the capital city of Mississippi. Jackson State's nurturing academic

environment challenges individuals to change lives through teaching, research, and service.

Officially designated Mississippi's Urban University, Jackson State continues to enhance the state,

nation, and world through comprehensive economic development, healthcare, technological, and

educational initiatives. The only public University in metropolitan Jackson, Jackson State is

located near downtown, with five satellite locations throughout the area.

c) JSU is seeking comprehensive proposals to provide the following services: beverage &

vending/beverage retail/beverage pouring rights for Jackson State's on- and off-campus locations,

including the various athletic facilities. It is the intention of the University to contract with a single

company to provide these services. The vendor must have demonstrated competence in providing

these products and services and have the qualifications to perform the services outlined in this

RFP.

d) JSU plays NCAA Division 1 athletics in the Southwestern Athletic Conference (SWAC). The

names of the athletic venues, the sports played at the venues, and the capacity of the venue are

shown below:

i. Mississippi Veterans Memorial Stadium, Men's Football, 60,000

ii. Lee E Williams Athletics & Assembly Center, Men's and Women's Basketball, 6,000

iii. Robert E. Brady Field, Men's Baseball, 500

iv. Lee E Williams Athletics & Assembly Center, Women's Volleyball, 6,000

v. Soccer, Women's Soccer, 200

vi. Softball, Women's Softball, 200

vii. Walter Payton Courts, Men's and Women's Tennis, 100

e) Additional information about JSU can be found at our website, www.jsums.edu

2) INVITATION TO SUBMIT PROPOSAL ON RFP

JSU invites qualified respondents to join us in establishing a beverage and vending partnership(s) to

maintain the highest quality services for our customers and create new opportunities that will provide

substantial benefits for both JSU and the successful respondents.

3) INQUIRIES ABOUT RFP

a) Prospective respondents may make written inquiries concerning this request for proposal to obtain

clarification of requirements. Responses to these inquiries may be made by adding an addendum

RFP 25-13 Beverage and Vending Services Program

Due: Tuesday, May 27, 2025 at 11:00 a.m.

to the Request for Proposal (RFP). The deadline for inquiries is May 8, 2025. Please send your

inquiries to kimberly.r.harris@jsums.edur or the mailing listed on page 1.

b) All inquiries should be marked "URGENT INQUIRY- JSU RFP # 25-13

4) ADDENDUM OR SUPPLEMENT TO RFP

In the event it becomes necessary to revise any part of this RFP, an addendum to this RFP will be

provided to each respondent who received the original RFP. Respondents shall not rely on any

other interpretations, changes, or corrections.

5) ADMINISTRATIVE INFORMATION

a) ISSUING OFFICE

This RFP is issued by the following office:

Office of Procurement

Jackson State University

1400 John R. Lynch Street

Jackson, MS 39217

b) SCHEDULE OF CRITICAL DATES

a) The following dates are for planning purposes only. Unless otherwise stated in this RFP,

progress towards their completion is at the sole discretion of JSU.

1. RFP Posted

11. Pre-bid Conference (walkthrough date) 9:00 a.m.

111. Prospective respondents written inquiries deadline

IV. Responses to inquiries posted

V. Proposal submission deadline — 11:00 A.M.

VI. Award determination date (estimated target)

VII Contract signed (estimated target)

VIII. Contract effective date (estimated target)

APRIL 23, 2025

APRIL 30, 2025

MAY 08, 2025

MAY 15, 2025

MAY 27, 2025

JUNE 17, 2025

JUNE 30, 2025

I. WRITTEN OR ORAL DISCUSSIONS/PRESENTATIONS

After the opening of all offers received by the closing time and date for accepting offers,

Respondents may be required, at the request of JSU, to make a public oral presentation or provide

written clarifications to their proposals. Oral presentations may be recorded. Any oral presentation

or written clarification given by Respondent will be considered part of the RFP’s response.

Personnel in JSU’s Office of Purchasing and Travel will schedule any such presentations or

RFP 25-13 Beverage and Vending Services Program

Due: Tuesday, May 27, 2025 at 11:00 a.m.

address any needed written clarifications. JSU reserves the right to request a “best and final offer”

at its discretion.

RFP Response Checklist – Include these items in your response to RFP 25-13:

b) Proposals shall be submitted in two packages (envelopes or boxes) marked as "Technical

Proposal" and "Revenue Proposal" within a single package (envelope or box). The single

package shall be sealed with "RFP#25-13" In the lower left-hand corner and an electronic

copy in PDF files on a flash drive

c) Technical Proposal – One (1) original and six (6) copies of parts 6(a)(i) (Cover Letter), 6(a)(ii)

(Corporate Structure and Credentials), and 6(a)(iii) (Operations and Ability to Perform) should

be sealed in a package with "Technical Proposal" in the lower left-hand corner. Each

submitted package should be a complete copy. The original shall be marked on the first page

as "Original." NO INFORMATION IDENTIFYING THE VENDOR SHALL BE

INCLUDED.

d) Revenue Proposal – One (1) original and six (6) copies of part 6(a)(iv) (Projected Financial

Return to JSU) should be sealed in a package with "Revenue Proposal" in the lower left-hand

corner. Each submitted package should be a complete copy. The original shall be marked on

the first page as "Original." NO INFORMATION IDENTIFYING THE VENDOR

SHALL BE INCLUDED.

e) Vendor Response to Management Requirements Questionnaire plus an overview of

vendor qualifications, organizational profile (including operation under other Vendor

names providing the same or similar services) and organizational chart. Describe how

the organizational structure will ensure orderly communications, distribution of

information, and effective coordination of activities, accountability, and decision-

making authority.

f) References: Provide three (3) similar or like clients as references, for which

Respondent has performed (or is currently performing) work similar in nature and

scope within the last five (5) years. Information should include:

• Institution

• Institution’s Address

• Contact name, telephone number, and email

• Similarity with scope and size of the JSU

• Length of time services have been provided

RFP 25-13 Beverage and Vending Services Program

Due: Tuesday, May 27, 2025 at 11:00 a.m.

6) PROPOSAL CONTENTS

a) At a minimum, the following items should be included in the contents of the proposal:

i. Cover letter indicating the scope of the proposal: Beverage & Snack Vending / Beverage

Retail / Beverage Pouring Rights. In addition, the letter should include a statement

indicating acceptance of the standard contract (See Appendix F) and clearly identify any

proposed changes. The letter should include a statement of exceptions to any of the terms

and conditions outlined in this RFP (Cover letter should be no more than three (3) pages

in length.)

ii. Corporate Structure and Credentials

1) Number of years of experience

2) At least three (3) major customers for whom you provide similar services in size and

facility structure, including account contact information.

3) A listing of all major accounts terminated in the last five (5) years with the reason for

termination and account contact information.

4) Staffing levels and support proposed.

5) Provide information on those individuals assigned to work with JSU, including a

description of their experience. Specifically, identify one service manager to handle

JSU's account, including his/her name, qualifications, and other accounts assigned to

this manager.

6) Proposals should include a description of the security plan used by the proposing firm

to ensure adequate background checks on employees. JSU would strongly oppose

having anyone on campus (filling vending machines, servicing equipment or retail

outlets, etc.) that could be considered a potential hazard to the University, its faculty

and staff, or its students. This would include but not be limited to convicted sex

offenders or convicted felons.

iii. Operations and Ability to Perform

1) Sample sales, royalties, maintenance, and all other reports that will be provided to

JSU, including frequency and method of delivery (electronic, hard copy)

2) Provide operation and marketing plan. This should include, but not be limited to,

acknowledgment and agreement with the applicable requirements outlined in

Sections 20, 21, 22, and 23, as well as explanations, where applicable, of the

intended plan to achieve the requirements.

3) Proposed delivery schedule for products and equipment

4) Service and quality control procedures, including equipment specifications on

equipment proposed and maintenance tracking methods

iv. Projected Financial Return to JSU

1) Royalties and other financial contributions for the ten (10) years of the contract

term with an additional three (3) years if both parties agree. (Use the format

provided in Appendix C)

2) Product pricing level proposed with a detailed listing of products.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Name	Type of Bid	Bid No.	Department	Bid Advertising Dates	Bid Closing Date	Bid Opening Date	Bid Pre-Conference Date	RFX No.	Bid Documents	Award Document
Beverage and Vending Services	Request for Proposal	25-13	Auxiliary Enterprises	04/23/2025 and 04/30/2025	May 27, 2025 11:00 a.m.	May 27, 2025 11:00 a.m.	Apr. 30, 2025 11:00 a.m. Pre-Conference Flyer	N/A	RFP

Beverage and Vending Services

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See also