One (1) New, Unused 2026 or Newer, Mid-Size All Electric SUV, Chevrolet Equinox EV or Equivalent

City of San Buenaventura
Invitation to Bid (ITB) No. B-130000881
Wednesday April 29, 2026
Notice is hereby given that sealed bids will be received at the Purchasing and Contracts Division for
One (1) New, Unused 2026 or Newer, Mid-Size All Electric SUV, Chevrolet Equinox EV or
Equivalent, in accordance with Specification No. 0051 and this Invitation to Bid.
Closing Time and Date
One (1) hard copy bearing signatures delivered in a SEALED envelope titled "ITB No. B-130000881"
and one (1) PDF electronic copy sent via email to the Purchasing Representative must be submitted
prior to:
Wednesday May 20, 2026, at 4:00 PM
Sealed bids shall be delivered by courier, express mail, or in person to:
Purchasing and Contracts Division
City of San Buenaventura
501 Poli Street, Room 102
Ventura, CA 93001
No oral, telegraphic, electronic, facsimile, or telephonic proposals or modifications will be considered.
Bids received after the scheduled submittal deadline will not be accepted. Bids postmarked prior to
submittal deadline, but received after the deadline, will not be accepted.
Copies of the bid package and subsequent addenda may be obtained at
www.cityofventura.ca.gov/bids.

INSTRUCTION TO BIDDERS
ITB No. B-130000881 One (1) New, Unused 2026 or Newer, Mid-Size All Electric SUV, Chevrolet
Equinox EV or Equivalent
SCOPE:
Bids are hereby requested for One (1) New, Unused 2026 or Newer, Mid-Size All Electric SUV,
Chevrolet Equinox EV or Equivalent
AWARD CRITERIA:
a. Literature:
Full technical information on the equipment bid shall be provided with your bid. Letters containing
blanket statements or non-technical advertising brochures are not acceptable.
b. Award:
This bid will be awarded in accordance with the following criteria:
i. Proven Performance
Emphasis will be placed on the background, experience, and stability of the company. The
evaluation will focus on the company's user references and their overall satisfaction with the
item bid.
ii. Support
The extent of the operator and service training, availability of parts, warranty, and overall vendor
support will be analyzed.
iii. Specifications
The availability of the item bid to meet the specifications outlined herein will be evaluated in
terms of technical capabilities, flexibility, reliability, maintainability, and operational cost.
iv. Timely Delivery
Vendor's ability to supply the item bid as defined herein, in a timely manner will be an important
consideration.
QUESTION AND ANSWER PERIOD
All questions regarding this Invitation to Bid (ITB) shall be submitted via email to Patricia Zavala, Senior Buyer,
in the Purchasing and Contracts Division at pzavala@cityofventura.ca.gov PRIOR to Monday May 11, 2026, at
3:00 PM. Any questions submitted after the deadline shall be rejected. Any response will be in the form of an
addendum.
REQUIRED DOCUMENTATION:
The following pages must be completed in their entirety and returned with your bid for consideration:
* Specifications
* Quotation Sheet with References
* Bidder's Statement of Past Contract Disqualifications
* Exceptions and Deviations to the Invitation to Bid
*

* Attachment "A" City of Ventura Terms and Conditions for Supplies and Non-Professional
Services.
* Attachment "B" Small Local Business Certification (if applicable)
* Bidder shall certify they have reviewed any and all addendum by including a signed copy of
the addenda with the bid.
The following is required upon successful award of bid:
* Form W9
* City of Ventura Business License
COMMUNICATION WITH CITY STAFF:
Any communication with City staff, except for the Purchasing and Contracts Division, regarding this RFP is
prohibited. Disregard of this provision could result in rejection of the proposal.
The City shall be the sole judge of the successful bidder hereunder. The City reserves the
right to reject any or all bids.

CITY OF SAN BUENAVENTURA
GENERAL PROVISIONS FOR STANDARD FORM CONTRACTS
Please Read Carefully
These provisions are part of your Bid/Proposal/Quotation and any resultant Contract
Definitions:
A. "Bidder" or "Contractor" is any individual, partnership, or corporation that submits a bid, proposal, or quotation.
B. "Bid," "Proposal," or "Quotation" shall hereafter be referred to as "Bid."
C. "Assistant Finance Director" shall mean the Assistant Finance Director or designee.
The Bidder agrees that:
A. Bidder has carefully examined the specifications, and all provisions relating to the item(s) to be furnished or the work to
be done;
B. Bidder understands the meaning, intent, and requirements of the items to be furnished or work to be done; and,
C. Bidder will enter into a written contract and furnish the item(s) or complete the work required in the time specified, in strict
conformity with the specifications of the City of San Buenaventura ("City") for the prices quoted.
1. Prices:
All prices and notations must be in ink or typewritten. Mistakes may be crossed out and corrections typed or written in with ink
adjacent to the error. The person signing the bid must initial corrections in ink.
Bids shall indicate the unit price extended to show the total price for each item bid. Any difference between the unit price extended
and the total price shown for all items bid shall be resolved in favor of the unit prices.
2. Bidder's Security: NOT REQUIRED A bid deposit in an amount equal to at least 10% of the bid may be required as a bid
security by the City. The bid security may only be in cash, a cashier's check, a certified check made payable to the City, or a
bid bond. If the bid security is a bond, it shall be executed by an insurer authorized to issue surety bonds in the State of California.
The bid security must be executed by the Bidder and enclosed with the bid in the sealed bid envelope.
3. Faithful Performance Bond: NOT REQUIRED
If required, the Bidder will furnish the City with a surety bond conditioned upon the faithful performance of the contract. This may
take the form of a bond executed by a surety company authorized to do business in the State of California and approved by the City,
an endorsed Certificate of Deposit, or a money order or a certified check drawn on a solvent bank. The bond shall be in a sum equal
to one hundred percent (100%) of the amount of the contract price. Such bond or deposit shall be forfeited to the City in the event
that bidder receiving the contract shall fail or refuse to fulfill the requirements and all terms and conditions of the contract.
4. Items Offered:
If the item offered has a trade name, brand, and/or catalog number, such shall be stated in the bid. If the Bidder proposes to furnish
an item of a manufacturer or bidder other than that mentioned on the face hereof, Bidder must specify maker, brand, quality, catalog
number, or other trade designation. Unless such is noted on the bid form, it will be deemed that the item offered is that designated
even though the bid may state "or equal."
5. Brand Names:
Whenever reference to a specific brand name is made, it is intended to describe a component that has been determined to best meet
operational, performance, or reliability standards of the City, thereby incorporating these standards by reference within the
specifications. These specifications are not meant to limit the Bidder. They are guidelines to minimum qualifications. The Bidder
shall indicate their compliance or non-compliance for each line of the specification. Any deviations from the specifications, or where
submitted literature does not fully support the meaning of the specifications, must be clearly cited in writing by the Bidder.
An equivalent ("or equal") may be offered by the Bidder, subject to evaluation and acceptance by the City. It is the Bidder's
responsibility to provide, at Bidder's expense, samples, test data, or other documentation the City may require to fully evaluate and
determine acceptability of an offered substitute. The City reserves the right to reject a substituted component that will not meet or
exceed City specifications.

6. Samples:
Samples may be required for bid evaluation and testing purposes. Bidders agree to provide samples within forty-eight (48) hours
upon request and at no additional cost to the City.
7. Verification of Quotations:
Prices must be verified prior to bid submittal, as withdrawal or correction may not be permitted after the bid has been opened.
8. Firm Prices:
Prices on bid shall be firm prices not subject to escalation. In the event the specifications provide for escalation, the maximum limit
shall be shown, or the bid shall not be considered. In the event of a decline in market price below a price bid, the City shall receive
the benefit of such decline.
9. Alternative Bids:
To be responsive, Bidder must submit a bid that meets all specific bid requirements. Once Bidder has proposed a product which is
responsive to the specification, Bidder may include with the bid any additional bids or alternative products that Bidder believes can
meet or exceed the City's requirements and that may offer additional advantages, benefits, or cost savings. The City reserves the
right to evaluate, and accept or reject, such alternatives as though they were part of the original specifications without advertising
for further bids, when in the best interests of the City. Any awards so made will be based on operational and cost analysis
considerations that would result in the optimum economic advantage to the City.
10. Confidential Information:
Any information deemed confidential or proprietary should be clearly identified by the Bidder as such. It may then be protected and
treated with confidentiality only to the extent permitted by law. Otherwise the information shall be considered a public record.
Information or data submitted with a bid will not be returned.
11. Quality:
Unless otherwise required in the specifications, Bidder shall assume that all goods furnished shall be new and unused.
12. Tropical Hardwoods:
Bidder shall not provide any tropical hardwood items to the City.
13. Modification or Withdrawal of Bids:
Bids may be modified or withdrawn by written notice sent by regular U.S. mail or email and received by the Purchasing and Contracts
Section of the City's Finance & Technology Department prior to the exact hour and date specified for receipt of bid. A bid may also
be withdrawn in person by a bidder, or bidder's authorized representative, prior to the exact hour and date set for receipt of bids.
Telephone withdrawals are not permitted.
14. Late Bids:
Bids received after the exact time and date specified for receipt will not be considered.
15. Mistake in Bid:
(a) If the Bidder discovers a mistake in the bid prior to the hour and date specified for receipt of bid, Bidder may correct the mistake
by modifying or withdrawing the bid in accordance with Section 13 above.
(b) If prior to the issuance of a purchase order or a contract, the apparent low bidder discovers a mistake in the bid of a serious and
significant nature which is unfavorable to Bidder, Bidder may request consideration be given to modify the bid if it remains the
lowest, responsive, and responsible bid. The right is reserved by the City to reject any and all requests for correction of mistakes in
bids received after the hour and date of the bid closing. The decision of the Assistant Finance Director is final with regard to
acceptance or rejection of requests for correction of bids.
16. Signature:
All bids shall be signed and the title and firm name indicated. A bid by a corporation shall be signed by an authorized officer,
employee, or agent, and indicate his or her title.
17. Litigation Warranty:

The Bidder warrants that Bidder is not currently involved in litigation or arbitration concerning the materials or performance relative
to the same or similar material or service to be supplied pursuant to this bid. Bidder further warrants that no judgments or awards
have been made against Bidder on this basis. Disclosure to the City in the bid or failure to disclose to the City in the bid of pending
litigation, arbitration, judgment, or award involving the same or similar material or service as to be supplied herein may disqualify
the Bidder. The City reserves the right to consider the facts surrounding such disclosure and, in the event the bid is awarded to
Bidder, to require Bidder to furnish the City with a surety bond pursuant to Section 2, above.
18. Royalties, Licenses and Patents:
Unless otherwise specified, the Bidder shall pay all royalties, license fees, and patent fees. The Bidder warrants that the materials to
be supplied do not infringe any patent, trademark, or copyright, and further agrees to defend any and all suits, actions, and claims for
infringement that are brought against the City and City's officers, employees, agents, and volunteers (collectively "City Parties"),
and to defend, indemnify, and hold harmless City Parties from all loss or damages, whether general, exemplary or punitive, as a
result of any actual or claimed infringement asserted against City Parties, the Bidder, or those furnishing materials to Bidder to meet
the bid specifications.
19. Performance Standards:
Performance of work and acceptability of equipment or materials supplied pursuant to any contract or award shall be to the
satisfaction of the City.
20. Warranties:
(a) All material, labor, or equipment provided under the contract shall be warranted by Bidder and/or manufacturer for at least
twelve (12) months after acceptance by City. Greater warranty protection will be accepted. Lesser warranty protection must be
indicated by Bidder on the bid as an exception.
(b) Bidder shall be considered primarily responsible to the City for all warranty service, parts, and labor applicable to the goods or
equipment provided by Bidder under this bid, regardless of whether Bidder is an agent, broker, fabricator, or manufacturer's dealer.
Bidder shall be responsible for ensuring that warranty work is performed at a local agency or facility convenient to City and that
services, parts, and labor are available and provided to meet City's schedules and deadlines.
21. Addenda:
Before submitting a bid, each bidder shall ascertain whether any addenda have been issued. Failure to cover in this bid any such
addenda issued may render the bid non-responsive and result in its rejection.
22. Taxes:
The City is exempt from Federal Excise Tax. The City is liable for State, City, and County Sales Taxes.
23. Living Wage Requirements:
Bidder understands and agrees that if Living Wages are applicable subject to the provisions of Chapter 2.525 of the San Buenaventura
Municipal Code (the "Code") entitled, "Living Wages and Benefits for City Services" (a copy of which is available upon request),
Bidder will pay and/or provide the wages and/or benefits required therein to all of its employees engaged in whole or in part in
performing the services required pursuant to the solicitation.
Moreover, Bidder will require any of its successors, assigns, and subcontractors who receive any compensation or other emoluments
arising out of the performance of the services required to similarly pay and/or provide such wages and/or benefits to all of their
employees engaged in whole or in part in performing such services.
24. Prevailing Wage Requirements:
Effective January 1, 2015, the payment of State prevailing rates of wages as designated for Ventura County for on-site work and
delivery of materials shall apply to projects for alteration, demolition, repair, or maintenance work over $15,000. Prevailing wages
are required to be paid to all workers, including subcontracted employees.
For information, go to:
https://www.dir.ca.gov/Public-Works/PublicWorksSB854FAQ.html
Use of Prevailing Wages vs. Living Wages: In the event that there is a difference between the amount of wages to be paid under the
City's local Living Wage requirements and the requirements of this provision, the wage rate that is the higher of the two shall be
applicable to the contract. PLEASE NOTE, with respect to Federal contracts, other requirements may apply, in which case,
the highest of the federal Prevailing Wage, state Prevailing Wage and local Living Wage prevails.

It is unlawful to split, or separate into small portions, work orders, projects, purchases, or public works projects for the
purpose of evading these prevailing wage requirements.
25. Conflict of Interest:
No City employee or elected or appointed member of City government, or member of the employee or elected or member's immediate
family, may participate directly or indirectly in the procurement process pertaining to this bid if they:
(a) Have a financial interest or other personal interest that is incompatible with the proper discharge of their official duties in the
public interest or would tend to impair their independence, judgment, or action in the performance of their official duties.
(b) Are negotiating for or have an arrangement concerning prospective employment with Bidder. The Bidder warrants to the best
of his knowledge that the submission of the bid will not create such conflict of interest. In the event such a conflict occurs, the Bidder
is to report it immediately to the Assistant Finance Director. For breach or violation of this warranty, the City shall have the right to
annul this contract without liability at its discretion, and Bidder may be subject to damages and/or debarment or suspension.
26. Gratuities:
The City may rescind the right of the Bidder to proceed under this Contract if it is found that gratuities in the form of entertainment,
gifts, or otherwise are offered or given by the Bidder, or any agent or representative of the Bidder, to any officer or employee of the
City with the intent of influencing award of this Contract or securing favorable treatment with respect to performance of this Contract.
27. Insurance:
Prior to commencement of the services required by this bid, the Bidder shall procure and maintain in full force and effect all of the
insurance required by Attachment "C," attached hereto and incorporated herein by this reference.
28. Indemnification:
As a separate and independent covenant from Bidder's obligations under Section 27 hereof, Bidder shall indemnify, protect, defend
with counsel acceptable to the City, and hold City and City's officers, employees, agents, and volunteers harmless and free from any
and all claims, liabilities, or expenses, including attorney's fees, arising out of or relating to any negligent act, negligent omission, or
wrongful conduct, or any loss, damage, or injury, including death, that is sustained from any communicable disease (including, but not
limited to any form of the coronavirus, or anything emanating from or related to a coronavirus), related in any way to Bidder's
performance of its services pursuant to this Contract. In the event City and/or any of City's officers, employees, agents, or volunteers
are named in any lawsuit, or should any claim be made against it or any of them by lawsuit or otherwise arising out of or relating to such
negligent act, negligent omission, or wrongful conduct, or any loss, damage, or injury, including death, that is sustained from any
communicable disease (including, but not limited to any form of the coronavirus, or anything emanating from or related to a
coronavirus), Bidder shall indemnify them for any judgment rendered against them for such negligent act, negligent omission, or
wrongful act, or any loss, damage, or injury, including death, that is sustained from any communicable disease (including, but not limited
to any form of the coronavirus, or anything emanating from or related to a coronavirus), any sums paid out in settlement or otherwise,
and all costs incurred by them in their defense, including but not limited to attorney's fees.
Bidder also understands and agrees that it is being employed to perform the services provided for by this Contract because of Bidder's
professed expertise and experience in performing such services. In addition, Bidder understands and agrees that while City or
City's officers, employees, agents, or volunteers may elect to do so, they have no duty to review, inspect, monitor, or supervise the
work performed by Bidder pursuant to this Contract except as otherwise expressly provided for by this Contract. As a
consequence, Bidder waives any right of contribution against City or any of City's officers, employees, agents, or volunteers
arising out of such failure to inspect, review, monitor, or supervise the work performed by Bidder pursuant to this Contract.
The Bidder's obligations under this Section of the Contract shall survive the termination of the Contract.
29. Award of Contract:
(a) Bids will be analyzed and award will be made to the lowest, responsive, and responsible bidder whose bid conforms to the
solicitation and whose bid is considered to be most advantageous to the City.
(b) The City reserves the right to reject any item or items.
(c) The City reserves the right to award one or more contracts on the bids submitted, either by award of all items to one bidder or
by award of separate items or groups of items to various bidders as the interests of the City may require, unless the bidder clearly
specifies otherwise in his/her/its bid.

Upon acceptance by the City, the solicitation, bid, price quotation, and a purchase order issued to the successful bidder shall be
deemed to result in a binding contract incorporating those terms and these General Provisions.
30. Request for Proposal (RFP) Submittals:
The documents submitted by prospective bidders are competitive sealed proposals and not competitive sealed bids. When proposals
are opened, prices and other information will not be made public until the proposal is awarded. There will be no disclosure of any
bidder's information to competing bidders prior to the award of the proposal. At that time, the executed contract and proposals will
become public information.
31. Protests:
Protests by unsuccessful bidders to the selection for award shall be submitted in writing to the Assistant Finance Director no later
than ten (10) calendar days from the date of the letter of notice. Failure to submit a timely written protest to the Assistant Finance
Director shall bar consideration of such protest. The Assistant Finance Director shall consider the merits of the protest and make a
determination that shall be immediately communicated to the protesting bidder. Any appeal concerning the determination of the
Assistant Finance Director shall be submitted in writing to the Finance & Technology Director no later than five (5) calendar days
after the original determination is communicated to the Bidder. The Finance & Technology Director shall hear the documented
arguments of the protest and a written determination will be made and returned to the affected bidder(s). Determinations by the
Finance & Technology Director concerning protests are final.
32. Documentation:
Due to the time constraints that affect contract performance, all required documents, certificates of insurance, and bonds shall be
provided to the City within ten (10) calendar days following award or date of request by City, whichever is later. Any failure to
comply may result in the bid being declared non-responsive and rejected, and at City's option, if a bid bond was required, it may be
attached for damages suffered.
33. Document Ownership:
(a) All technical documents and records originated or prepared pursuant to this solicitation, including papers, reports, charts, and
computer programs, shall be delivered to and become the exclusive property of the City and may be copyrighted by the City. Bidder
assigns all copyrights to City by undertaking this Contract.
(b) All inventions, discoveries, enhancements, changes, or improvements of computer programs developed pursuant to this
solicitation shall be the property of the City, and all patents or copyrights shall be assigned to City, unless otherwise agreed. Bidder
agrees that City may make modifications to computer software furnished by Bidder without infringing Bidder's copyright or any
license granted to City.
34. Advertisements, Product Endorsements:
City employees and agencies or organizations funded by the City are prohibited from making endorsements, either implied or direct,
of their company, commercial products, or services, without prior written approval of the City Manager.
35. Optional Cooperative Purchase Agreement
It is intended that any other public agency (i.e., city, district, public agency, municipality, or state agency) located within California
shall have the option to participate in any award made as a result of this bid. The City shall incur no financial responsibility in
connection with purchase orders or contracts made by the Bidder with another public agency resulting from this bid. The public
agency shall accept sole responsibility for placing orders and making applicable payments to the Bidder. The option shall not be
considered in the bid evaluation.
36. City Provisions to Prevail:
The City's General Provisions shall govern any contract award. Any standard terms and conditions submitted by Bidder may result
in the rejection of the bid. To the extent not otherwise provided for by the contract documents, the California Commercial Code
shall apply.
37. Invalid Provisions:
In the event that any one or more of the provisions of this bid shall be found to be invalid, illegal, or unenforceable, the remaining
provisions shall remain in effect and be enforceable
38. Lawful Performance:
Bidder shall abide by all Federal, State and Local Laws, Ordinances, Regulations, and Statutes as may be related to the performance
of duties under this solicitation. In addition, all applicable permits and licenses required shall be obtained by the Bidder, at Bidder's
sole expense.

39. Venue:
This Contract shall be governed by and interpreted according to the laws of the State of California, and venue for any proceeding
shall be in the Superior Court of California, County of Ventura.
40. Small Local Business Purchasing Preference:
In determining the lowest responsible bidder for any city purchase of goods or public works construction contract that is for $250,000
or less, and when responsibility and quality are equal, a credit of five percent (5%) of the bid submitted by the lowest responsible
bidder meeting specifications shall be given to a bidder that meets the definition of a "Small Local Business," as defined in
Attachment "B."
Certification: Should Bidder meet the requirements of a Small Local Business, Attachment "B" must be completed and returned
with a valid and authorized quotation.
APPROVED AS TO FORM
PER SBMC, SECTION 4.600.050
ANDREW HEGLUND, CITY ATTORNEY

ITB No. B-130000881 One (1) New, Unused 2026 or Newer, Mid-Size All Electric SUV, Chevrolet
Equinox EV or Equivalent
SPECIFICATION NUMBER 0051
These specifications are not meant to limit the vendor; they are to be guidelines to minimum
qualifications. The bidder shall indicate their compliance with "Yes" or noncompliance with "No" for
each line-item specification. Any alterations or deviations from the specifications or where submitted
literature does not fully support the meaning of the specifications, must be clearly stated and
described in detail by the bidder. Failure to complete all spaces may invalidate the bid. Bids on items
differing in minor detail from these specifications will be considered but may be rejected at the
discretion of the City.
SPECIFICATIONS BIDDER'S PROPOSAL
MAKE:
One (1) new, unused 2026, or newer, front, rear or all wheel
drive mid-size All Electric SUV, Chevrolet Equinox EV or
approved equal, use for Community Development/Code MODEL:
Enforcement. All vehicles and equipment shall comply with
all State of California emissions requirements and the rules YEAR:
and regulations defined by California Air Resources Board,
related to operations of fleet vehicles and their emissions. All
applicable permits and licenses shall be provided.
1. ENGINE:
a Front Motor: permanent-magnet synchronous, 241 hp, 225
lb.-ft
Rear Motor: induction AC 90 hp, 121 lb.-ft
Size 0 HP 288 hp Torque 333 lb.-ft
b Largest available Battery cooling package.
c Must have a J1772 charging receptacle
d Battery pack - liquid-cooled lithium-ion, 85.0 kWh
e Onboard Charger: 11.5 kW
Peak DC Fast-Charge Rate: 150 kW
f In an effort to provide the City with the best charge range City MPG:
vehicles, bidders are requested to provide an estimate Hwy MPG:
battery charge rating for the purpose of this bid. Combined MPG:
2. TRANSMISSION:
a F/R: direct-drive
b Column shifter
3. CHASSIS:
a GVWR -5041 lb. minimum.
b Total passenger volume
102.24 cubic ft
c Wheelbase - 116.3 in approximately.
d Length - 190.6 in .