Supply and Delivery of Mechanical Equipment & Filter Media For...

Location:	Massachusetts
Posted:	May 15, 2026
Due:	May 27, 2026
Agency:	Town of Manchester-by-the-Sea
Type of Government:	State & Local
Category:	93 - Nonmetallic Fabricated Materials Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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Town of Manchester by the Sea, Massachusetts

Project # LSW-2026-30B

May 2026

INVITATION FOR BID

Town of Manchester-By-The-Sea, MA

Project # LSW-2026-30B

Supply and Delivery of Mechanical Equipment & Filter Media For Lincoln Street Well

PFAS Upgrade Project

M.G.L. c. 30B § 5

GENERAL INFORMATION AND BID SUBMISSION REQUIREMENTS

Notice is hereby given that sealed cost proposals are being sought by the Town of Manchester-

By-The-Sea, MA (“Town”) for the Supply and Delivery of Mechanical Equipment and Filter media

that is required for the construction of the Lincoln Street Well (LSW) PFAS Upgrade project

located in Manchester-By-The-Sea, MA. This procurement is governed by M.G.L. c. 30B § 5.

The work generally consists of design, fabrication, and delivery of the following mechanical

equipment and filter media, in accordance with the technical specifications included in Appendix

B and the Contract Documents for Project No. LSW-2026-01: Lincoln Street Well Treatment

Upgrades included in Appendix C, to be utilized for the proposed LSW PFAS Upgrade project:

 Submersible Turbine Pump

 Pressure Filters – Greensand (inclusive of anthracite and gravel; exclusive of

GreensandPlus)

 Granular Activated Carbon (GAC) System

 GreensandPlus Filter Media (or equal as specified in the technical specifications)

 Calgon Pre-acid Rinsed Filtrasorb 400 AR+ (or equal as specified in the technical

specifications)

DOCUMENTS, INTENT, EXECUTION, CORRELATION

Sealed bids will be received by the Town of Manchester-by-the-Sea, MA until Wednesday,

May 27, 2026, at 11:00 A.M. local time, at which time the bids will be opened and publicly

read. No bid received after the date and time established herein for the opening of the bids will be

considered.

All bids must be made on the official Bid Form provided herein and enclosed in a sealed

envelope that is plainly marked “Town of Manchester-By-The-Sea: Supply and Delivery of

Mechanical Equipment & GAC Media”. This is a unit price bid as specified in the Bid Form.

All bids shall be submitted to:

Town of Manchester-By-The-Sea

Attention: Mr. Nate Desrosiers

DPW Town Engineer & Facilities Manager

10 Central Street

Town Hall – Room 6 - DPW

Manchester-By-The-Sea, Massachusetts 01944-1399

Supply and Delivery of Mechanical Equipment &

Filter Media For Lincoln Street Well PFAS Upgrade Project

Invitation to Bid

Page 1 of 7

Town of Manchester by the Sea, Massachusetts

Project # LSW-2026-30B

May 2026

Bids may be dropped off at the Town Hall at the address noted above. DPW staff will stamp the

delivery at the time the bid is received. Faxed or electronic bids will not be accepted. Use of US

Mail, Special Delivery or Hand Delivery is acceptable. The prospective bidder is responsible for

ensuring that mailed bids are received on time.

The contract will be awarded within thirty (30) days after the bid opening. The time for award

may be extended for up to forty-five (45) additional days by mutual agreement between the

Town and the apparent lowest responsive and responsible bidder, in accordance with M.G.L. c.

30B, § 5(g).

Specifications will be available on Wednesday, May 6, 2026, at 9:00 A.M. The specifications

may be obtained from the Town Engineer, Attention: Nathan Desrosiers PE. Interested bidders

can obtain electronic copies of Contract Documents by emailing:

desrosiersn@manchester.ma.us. There is no charge for electronic delivery of the contract

documents.

If any changes are made to this Invitation for Bid (IFB), addenda will be issued. Addenda will

only be sent via email to all bidders on record as having requested the IFB.

All inquiries from prospective bidders concerning this IFB must be submitted in writing and

addressed to Stella Hindman at CDM Smith at hindmansr@cdmsmith.com. Questions will only

be received via email, and all inquiries must be submitted no later than Wednesday, May 20,

2026 at 4:00 PM. Responses will be provided no later than Friday, May 22, 2026, at 4:00 PM.

All responses to questions will be in writing and simultaneously distributed to all recipients of the

IFB and will be made available to all interested parties.

A bidder may correct, modify, or withdraw a bid by written notice received by the Town of

Manchester-by-the-Sea prior to the time and date set for the bid opening. Bid modifications must

be submitted in a sealed envelope clearly labeled “Modification No.

.” Each modification must be numbered in sequence and must reference the original IFB.

After the bid opening, a bidder may not change any provision of the bid in a manner prejudicial

to the interests of the Town or fair competition. Minor informalities will be waived, or the bidder

will be allowed to correct them. If a mistake and the intended bid are clearly evident on the face of

the bid document, the mistake will be corrected to reflect the intended correct bid, and the bidder

will be notified in writing; the bidder may not withdraw the bid.

The Town may cancel this IFB or reject in whole or in part any and all bids, if the Town

determines that cancellation or rejection serves the best interests of the Town.

All bid prices submitted in response to this IFB must remain firm for thirty (30) days following the

bid opening.

If, at the time of the scheduled bid opening, the Town Hall office is closed due to uncontrolled

events such as fire, snow, ice, wind, or building evacuation, the bid opening will be postponed

until 3:00 PM on the next normal business day. Bids will be accepted until that date and time.

The successful Bidder(s) will be required to supply and deliver the materials within the time

frame specified in the Bid Documents. The award is subject to availability of sufficient funding.

Supply and Delivery of Mechanical Equipment &

Filter Media For Lincoln Street Well PFAS Upgrade Project

Invitation to Bid

Page 2 of 7

Town of Manchester by the Sea, Massachusetts

Project # LSW-2026-30B

May 2026

BIDDING PROCEDURE

Each bid must include a bid form, non-collusion form, ownership information form, tax

compliance certificate, reference form, Chapter 803 disclosure form, W-9 tax form, and

contractor certification form, all of which are included in Appendix A.

A bid must be signed as follows: 1) if the bidder is an individual, by him/her personally; 2) if the

bidder is a partnership, by the name of the partnership, followed by the signature of each

general partner; and 3) if the bidder is a corporation, by the authorized officer, whose signature

must be attested to by the Clerk/Secretary of the Corporation and the corporate seal affixed.

Any misinterpretation of facts in a bidder’s presentation shall be sufficient grounds for invalidating

such bid.

DESCRIPTION AND INSTRUCTIONS TO BIDDERS

TECHNICAL SPECIFICATIONS AND CONTRACT DRAWINGS

Mechanical equipment and filter media shall comply with the requirements of the technical

specifications provided in Appendix B and the Lincoln Street Well Treatment Upgrades

– Project # LSW-2026-01 contract drawings and specifications in Appendix C.

PERFORMANCE AND PAYMENT BONDS

Within ten (10) business days of the Notice of Award, the successful bidder(s) shall deliver to

the Town a Performance Bond in the amount of 50% of the total contract price, conditioned

upon the faithful performance of the contract and a Payment Bond in the amount of 50% of the

total contract price, conditioned upon the prompt payment of all persons and entities furnishing

materials or labor used in the performance of the contract.

In the event the Town awards contracts for individual items to different vendors, each vendor

shall provide bonds based on the specific value of the contract(s) awarded to them.

All bonds shall be in the form of a surety bond issued by a company appearing on the U.S.

Treasury Department’s "Circular 570" list and licensed by the Massachusetts Division of

Insurance.

The premiums for all bonds shall be paid by the Vendor. Bidders shall include the cost of these

bonds in their unit bid prices. No separate or additional payment for bonding costs will be made

by the Town.

WARRANTY REQUIREMENTS

Supplier must detail any and all warranties, including those listed in the technical specifications

provided in Appendix B. This must be submitted with bid.

REFERENCES

Bidders must submit a list of three (3) customer references from within the past five (5) years with

contact names, telephone numbers and email addresses.

PROJECT SCHEDULE AND DELIVERY DATES:

Time for Performance:

The work to be performed under this Contract consists of the design, fabrication, and delivery of

mechanical equipment and filter media. The successful Bidder(s) shall be required to supply and

deliver the materials within the specific time frames established in the Bid Documents. Time is of

Supply and Delivery of Mechanical Equipment &

Filter Media For Lincoln Street Well PFAS Upgrade Project

Invitation to Bid

Page 3 of 7

Town of Manchester by the Sea, Massachusetts

Project # LSW-2026-30B

May 2026

the essence for this Contract. Contractual Delivery dates shall be as follows:

 Submittals must be approved, to be provided to the GC, no later than October 1, 2026.

 Submersible Turbine Pump: May 1, 2027

 Pressure Filters - Greensand: July 1, 2027

 Granular Activated Carbon (GAC) System: July 1, 2027

 GreensandPlus Filter Media: September 1, 2027

o Delivery date shall be coordinated with GC. If date coordinated and agreed upon

with GC & Town is later than September 1, 2027, liquidated damages shall not

apply if agreed upon delivery date is maintained

 Calgon Pre-acid rinsed Filtrasorb 400 AR+: September 1, 2027

o Delivery date shall be coordinated with GC. If date coordinated and agreed upon

with GC & Town is later than September 1, 2027, liquidated damages shall not

apply if agreed upon delivery date is maintained

Performance Milestones

Within ten (10) business days of the execution of the Contract, the Vendor shall submit a detailed

progress schedule to the Town’s Consulting Engineer, CDM Smith. This schedule shall include, at

a minimum, the following milestones:

 Submittal Period: Delivery of all shop drawings and technical data for Engineer review. The

project includes a contractual milestone for approved shop drawings, as defined below and

Appendix C, no later than October 1, 2026.

 Fabrication Period: The timeframe required for manufacturing following submittal approval.

 Delivery Date: The final date by which all equipment must be on-site at the specified

locations.

Submittal Review

Submittals shall be in accordance with the technical specifications included in Appendix B and

Divisions 00 and 01 of the Contract Documents and Technical Specification included in Appendix

C. The Vendor must detail any and all warranties, including those listed in the technical

specifications, and submit them with the bid. The Town and its Consulting Engineer, CDM Smith,

will strive to review submittals promptly; however, delays in the submittal process caused by the

Vendor's failure to provide complete and accurate data shall not be grounds for an extension of

the delivery date.

Coordination of Delivery

The Vendor is responsible for the equipment until it is off-loaded and accepted by the Town at the

project site. Because installation is being performed by a separate General Contractor (GC), the

following coordination requirements apply:

Supply and Delivery of Mechanical Equipment &

Filter Media For Lincoln Street Well PFAS Upgrade Project

Invitation to Bid

Page 4 of 7

Town of Manchester by the Sea, Massachusetts

Project # LSW-2026-30B

May 2026

 Advance Notice: The Vendor shall coordinate delivery with the Manchester DPW and the

project GC at least ten (10) business days in advance of shipping.

 Site Readiness: Delivery dates and specific locations (either the Gravelly Pond Water

Treatment Facility or the Lincoln Street Well) must be coordinated with the Town and the GC

to ensure site readiness.

 Offloading: All charges pertaining to delivery, offloading, and proper stockpiling to avoid

damage must be included in the total bid price.

Failure to Perform

Any knowing or intentional violation of the contract specifications or failure to meet the agreed-

upon delivery schedule shall constitute cause for termination of the Contract by the Town. In the

event of such termination, the successful bidder shall not be entitled to receive any further

payments.

DELIVERY

Delivery and offloading of the equipment shall be made to the Town of Manchester-By-The- Sea,

Gravelly Pond Water Treatment Facility (GPWTP) located at 2000 Pipeline Road, South

Hamilton, MA 01936 and/or to the Lincoln Street Well located at 40 Lincoln St, MBTS, MA 01944

and is to be performed by the vendor. Delivery date and location shall be coordinated with the

Town and the General Contractor of the Lincoln Street Well PFAS Upgrade project. Charges

pertaining to delivery, offloading and proper stockpiling to avoid any/all damages to the

mechanical equipment and filter media are to be included in the total bid price. The vendor is

responsible for the equipment until it is off-loaded and accepted by the Town at the project site.

The Town will provide a 25’ x 60’ paved area within the parking lot of the GPWTP for storage;

location of storage at the LSW will have to be coordinated with the Town and General

Contractor. Vendor shall provide necessary means to prevent damage to the paved area.

Delivery shall be coordinated with the Manchester DPW and General Contractor at least ten (10)

business days in advance of shipping. Failure to meet the coordinated delivery schedule may

subject the Vendor to Liquidated Damages as defined herein.

RULES FOR AWARD

The Town of Manchester by the Sea intends to award one or more contracts to the lowest

responsible and responsive bidder(s) for each individual item, or for any group of items, as

determined to be in the best interest of the Town. Bidders may bid on any one item, multiple

items, or all items. The Town reserves the right to award a contract for all items to a single

bidder or to award separate contracts to multiple bidders based on the lowest unit price for each

item. No bid will be accepted from or contract awarded to any person, firm, or corporation that is

in arrears or is in default to the Town upon any debt or contract, or that is a defaulter upon any

obligation to said Town, or had failed to perform faithfully any previous contract in any contractual

obligation in the last five (5) years.

The Town will award contract(s) to the lowest responsible and responsive bidder(s) for each

item or group of items. The award of any contract is expressly conditioned upon the successful

bidder’s ability to furnish the required 50% Performance and 50% Payment bonds within the

timeframe specified in the Instructions to Bidders.

A bid may be deemed responsive as to the items priced, even if the bidder does not bid on all

items, provided the bidder's intent is unambiguous on the face of the bid. The Town reserves the

Supply and Delivery of Mechanical Equipment &

Filter Media For Lincoln Street Well PFAS Upgrade Project

Invitation to Bid

Page 5 of 7

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Supply and Delivery of Mechanical Equipment & Filter Media For Lincoln Street Well?PFAS Upgrade Project

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See also