Bridge Deck Cleaning - Divisionwide

ME00124 Division-Wide
STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
HIGHWAY DIVISION 5
SMALL BUSINESS ENTERPRISE ID/IQ PROPOSAL
DATE AND TIME OF BID OPENING: October 14, 2026 AT 2:00 PM
CONTRACT ID: ME00124
WBS ELEMENT NO.: Various
FEDERAL AID NO.: STATE FUNDED
COUNTY: Durham, Franklin, Granville, Person, Vance, Wake and Warren
Counties
TIP NO.: N/A
MILES: N/A
ROUTE NO.: VARIOUS
LOCATION: DIVISIONWIDE
TYPE OF WORK: BRIDGE DECK CLEANING
NOTICE:
UNDER THE PROVISIONS OF THIS PROGRAM, A N.C. GENERAL CONTRACTOR'S LICENSE AND
CONTRACT PAYMENT AND CONTRACT PERFORMANCE BONDS IS NOT REQUIRED. BIDDERS
SHALL ALSO COMPLY WITH ALL OTHER APPLICABLE LAWS, INCLUDING BUT NOT LIMITED
TO, THOSE REGULATING THE PRACTICES OF ELECTRICAL, PLUMBING, HEATING AND AIR
CONDITIONING AND REFRIGERATION CONTRACTING AS CONTAINED IN CHAPTER 87 OF THE
GENERAL STATUTES OF NORTH CAROLINA.
THIS IS A ROADWAY PROJECT. BID BOND IS NOT REQUIRED.
NAME OF BIDDER
ADDRESS OF BIDDER

ME00124 Division-Wide
PROPOSAL FOR THE CONSTRUCTION OF
CONTRACT No. ME00124 IN DURHAM, FRANKLIN, GRANVILLE, PERSON, VANCE, WAKE AND
WARREN COUNTIES, NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION,
RALEIGH, NORTH CAROLINA
The Bidder has carefully examined the location of the proposed work to be known as Contract No. ME00124; has
carefully examined the plans and specifications, which are acknowledged to be part of the proposal, the special
provisions, the proposal, the form of contract; and thoroughly understands the stipulations, requirements and
provisions. The undersigned bidder agrees to be bound upon his execution of the bid and subsequent award to him
by the Department of Transportation in accordance with this proposal. Payment and performance bonds are not
required on this project. The undersigned Bidder further agrees to provide all necessary machinery, tools, labor, and
other means of construction; and to do all the work and to furnish all materials, except as otherwise noted, necessary
to perform and complete the said contract in accordance with the 2024 Standard Specifications for Roads and
Structures by the dates(s) specified in the Project Special Provisions and in accordance with the requirements of the
Engineer, and at the unit or lump sum prices, as the case may be, for the various items given on the sheets contained
herein.
The Bidder shall provide and furnish all the materials, machinery, implements, appliances and tools, and perform the
work and required labor to construct and complete Contract No. ME00124 in Durham, Franklin, Granville,
Person, Vance, Wake and Warren Counties, for the unit or lump sum prices, as the case may be, bid by the
Bidder in his bid and according to the proposal, plans, and specifications prepared by said Department, which
proposal, plans, and specifications show the details covering this project, and hereby become a part of this contract.
The published volume entitled North Carolina Department of Transportation, Raleigh, Standard Specifications for
Roads and Structures, January 2024 with all amendments and supplements thereto, is by reference incorporated into
and made a part of this contract; that, except as herein modified, all the construction and work included in this
contract is to be done in accordance with the specifications contained in said volume, and amendments and
supplements thereto, under the direction of the Engineer.
If the proposal is accepted and the award is made, the contract is valid only when signed either by the Contract
Officer or such other person as may be designated by the Secretary to sign for the Department of Transportation.
The conditions and provisions herein cannot be changed except over the signature of the said Contract Officer or
Division Engineer.
The quantities shown in the itemized proposal for the project are considered to be approximate only and are given as
the basis for comparison of bids. The Department of Transportation may increase or decrease the quantity of any
item or portion of the work as may be deemed necessary or expedient.
An increase or decrease in the quantity of an item will not be regarded as sufficient ground for an increase or
decrease in the unit prices, nor in the time allowed for the completion of the work, except as provided for the
contract.

ME00124 Division-Wide
TABLE OF CONTENTS
COVER SHEET
PROPOSAL SHEET
PROJECT SPECIAL PROVISIONS
SCOPE: ....................................................................................................................................... G-1
INTERESTED PARTIES LIST NOT REQUIRED: .................................................................. G-1
BOND REQUIREMENTS - No Bonds Required...................................................................... G-1
HAUL ROADS: .......................................................................................................................... G-1
CONTRACT TIME FOR ID/IQ: ................................................................................................ G-2
WORK ORDER ASSIGNMENT (SINGLE AWARDS) FOR ID/IQ: ...................................... G-2
BONDING REQUIREMENTS FOR ID/IQ: .............................................................................. G-3
MOBILIZATION AND LIQUIDATED DAMAGES FOR ID/IQ: ........................................... G-3
RENEWAL OF CONTRACT (CPI PRICE ADJUSTMENT) FOR ID/IQ: .............................. G-4
DISPUTE RESOLUTION PROCESS FOR ID/IQ: ................................................................... G-4
INTERMEDIATE CONTRACT TIME NUMBER 1 AND LIQUIDATED DAMAGES: ....... G-5
INTERMEDIATE CONTRACT TIME NUMBER 2 AND LIQUIDATED DAMAGES: ....... G-6
NO MAJOR CONTRACT ITEMS:............................................................................................ G-7
NO SPECIALTY ITEMS: .......................................................................................................... G-8
FUEL PRICE ADJUSTMENT PAPER BID: ............................................................................ G-8
SCHEDULE OF ESTIMATED COMPLETION PROGRESS: ................................................. G-9
SMALL BUSINESS ENTERPRISE (MULTI-YEAR MAINTENANCE CONTRACTS): ..... G-9
BASIS OF AWARD: .................................................................................................................. G-9
UTILITY CONFLICTS: ........................................................................................................... G-10
RESTRICTIONS ON ITS EQUIPMENT AND SERVICES: .................................................. G-10
USE OF UNMANNED AIRCRAFT SYSTEM (UAS): .......................................................... G-10
EQUIPMENT IDLING GUIDELINES: ................................................................................... G-11
OUTSOURCING OUTSIDE THE USA: ................................................................................. G-11
PAYMENT AND RETAINAGE:........................................................................................... G-112
TOLL FACILITY REIMBURSEMENT: ................................................................................. G-12
ROADWAY .................................................................................................................................R-1
STANDARD SPECIAL PROVISIONS
AVAILABILITY OF FUNDS - TERMINATION OF CONTRACTS ..................................SSP-1
ERRATA..................................................................................................................................SSP-2
PLANT AND PEST QUARANTINES ...................................................................................SSP-5
MINIMUM WAGES ...............................................................................................................SSP-6
TITLE VI AND NONDISCRIMINATION: ...........................................................................SSP-7
ON-THE-JOB TRAINING ....................................................................................................SSP-16
UNIT PROJECT SPECIAL PROVISIONS

ME00124 Division-Wide
SIGNATURE SHEETS AND FORMS .................................................................................... S-1

ME00124 Division-Wide
INSTRUCTIONS TO BIDDERS
PLEASE READ ALL INSTRUCTIONS CAREFULLY
BEFORE PREPARING AND SUBMITTING YOUR BID.
All bids shall be prepared and submitted in accordance with the following requirements. Failure to
comply with any requirement may cause the bid to be considered irregular and may be grounds for
rejection of the bid.
TRADITIONAL PAPER BIDS:
1. Download the entire proposal from the Connect NCDOT website and return the entire proposal with your
bid.
2. In accordance with Article 102-3 of the Standard Specifications, registration on the Interested Parties List
is required unless SP1 G02 Interested Parties List Not Required provision is included in the proposal.
3. Enter required information on the cover page. The "Name of Bidder" and the "Address of Bidder" should
be as it appears in the Directory of Firms found on the Department's website.
4. All entries on the itemized proposal sheet (bid form) shall be written in ink or typed.
5. The Bidder shall submit a unit price for every item on the itemized proposal sheet. The unit prices for the
various contract items shall be written in figures. Unit prices shall be rounded off by the Bidder to
contain no more than TWO decimal places.
6. An amount bid shall be entered on the itemized proposal sheet for every item. The amount bid for each
item shall be determined by multiplying each unit cost bid by the quantity for that item, and shall be
written in figures in the "Amount" column of the form.
7. The total amount bid shall be written in figures in the proper place on the bid form. The total amount bid
shall be determined by adding the amounts bid for each item.
8. Changes to any entry shall be made by marking through the entry in ink and making the correct entry
adjacent thereto in ink. A representative of the Bidder shall initial the change in ink. Do not use
correction fluid, correction tape or similar products to make corrections.
9. The bid shall be properly executed on the included Execution of Bid - Non-collusion, Debarment and
Gift Ban Certification form. All bids shall provide the following information:
a. Complete one of the following forms: Corporation, Partnership, Limited Liability Company, Joint
Venture, Individual Doing Business in His Own Name or Individual Doing Business Under a Firm
Name, based on the business entity submitting the bid.
b. Corporations that have a corporate seal shall include it on the bid, otherwise write your corporations
name in the seal location.
c. Provide the name of the individual or representative submitting bid along with their position or title
held on behalf of the bidder.
d. Name, signature, and position or title of witness.
10. The bid shall not contain any unauthorized additions, deletions, or conditional bids.
11. The Bidder shall not add any provision reserving the right to accept or reject an award, nor enter into a
contract pursuant to an award.
12. THE ENTIRE PROPOSAL WITH THE ITEMIZED PROPOSAL SHEET AND ALL OTHER
APPLICABLE FORMS SHALL BE COMPLETED AND PLACED IN A SEALED ENVELOPE
AND SHALL BE DELIVERED TO AND RECEIVED IN THE NCDOT DIVISION OFFICE,
LOCATED AT 1020 Birch Ridge Dr., Door B2 Raleigh, NC 27610, BY 2:00 PM ON, October 14,
2026.
13. The sealed bid must display the following statement on the front of the sealed envelope:
QUOTATION FOR - CONTRACT ID ME00124 - BRIDGE DECK CLEANING AT
DIVISIONWIDE TO BE OPENED AT 2:00 PM ON, October 14, 2026.
As well as the following information:

ME00124 Division-Wide
a. Name of the Corporation, Partnership, Limited Liability Company, Joint Venture, Individual Doing
Business in His Own Name or Individual Doing Business Under a Firm Name, submitting bid.
b. Provide the name of the individual or representative submitting bid along with their position or title
held on behalf of the bidder.
c. Address of the Corporation, Partnership, Limited Liability Company, Joint Venture, Individual Doing
Business in His Own Name or Individual Doing Business Under a Firm Name, submitting bid.
d. SAP Vendor Number of the Corporation, Partnership, Limited Liability Company, Joint Venture,
Individual Doing Business in His Own Name or Individual Doing Business Under a Firm Name,
submitting bid. This information can be found on the Directory of Firms found on the Department's
website.
e. Contractor License Number, if available, of Corporation, Partnership, Limited Liability Company,
Joint Venture, Individual Doing Business in His Own Name or Individual Doing Business Under a
Firm Name, submitting bid.
14. If delivered by mail, the sealed envelope shall be placed in another sealed envelope and the outer envelope
shall be addressed as follows:
N. C. DEPARTMENT OF TRANSPORTATION
DIVISION OF HIGHWAYS, DIVISION 5
ATTN: Kayla N. Cooper
1020 Birch Ridge Dr., Door B2
Raleigh, NC 27610
15. Questions should be emailed 7 calendar days prior to the bid opening to Kayla N. Cooper at
D05Contracts@ncdot.gov. Contact with any other NCDOT personnel concerning this project is strictly
prohibited, unless otherwise noted, and may result in bids being considered non-responsive.

ME00124 G-1 Division-Wide
PROJECT SPECIAL PROVISIONS
GENERAL
SCOPE:
This contract is for annual needs to provide bridge deck cleaning activities throughout Division 5
on non-toll facilities on an as needed basis. Contractor shall provide all equipment, tools, and
labor necessary to remove and dispose of all debris including but not limited to soil, grass, sand,
heavy dust, and inanimate objects from each bridge deck and associated surfaces.
All work and materials shall be in accordance with the provisions of the General Guidelines of
this contract, the Project Special Provisions, the North Carolina Department of Transportation
Standard Specifications for Roads and Structures 2024, the North Carolina Department of
Transportation 2024 Roadway Standard Drawings, and the current edition of the Manual of
Uniform Traffic Control Devices (MUTCD).
The quantities stated in the Bid Form are estimates and are not guaranteed.
The Contractor shall keep himself fully informed of all Federal, State and local laws, ordinances,
and regulations, and shall comply with the provisions of Section 107 of the 2024 Standard
Specifications for Roads and Structures.
INTERESTED PARTIES LIST NOT REQUIRED:
(6-21-22)(Rev. 2-20-24) 102 SP1 G02
Revise the Standard Specifications as follows:
The Interested Parties List sign up process is not applicable to this contract.
Page 1-13, Article 102-3 PROPOSALS AND INTERESTED PARTIES LIST, lines 12-15,
delete the first paragraph.
Page 1-14, Article 102-8 PREPARATION AND SUBMISSION OF BIDS, lines 43-44, delete
the first sentence of the first paragraph.
BOND REQUIREMENTS - No Bonds Required
(6-1-16)(Rev. 1-16-24) SPD 01-420B
The provisions of Articles 102-10 and 103-7 of the Standard Specifications are waived for this
project. No bonds required.
HAUL ROADS:
(7-16-24) 105 SP1 G04
Revise the Standard Specifications as follows:

ME00124 G-2 Division-Wide
Page 1-45, Article 105-15 RESTRICTION OF LOAD LIMITS, line 31, add the following
after second sentence of the second paragraph:
At least 30 days prior to use, the Contractor shall notify the Engineer of any public road
proposed for use as a haul road for the project.
CONTRACT TIME FOR ID/IQ:
(2-15-22)(Rev. 4-15-25) 108 SP1 G11
The date of availability for this contract is November 22, 2026.
The completion date for this contract is November 21, 2027.
Except where otherwise provided by the contract, observation periods required by the contract
will not be a part of the work to be completed by the completion date and/or intermediate
contract times stated in the contract. The acceptable completion of the observation periods that
extend beyond the final completion date shall be a part of the work covered by the performance
and payment bonds.
Work shall be accomplished in a continuous manner once the contractor begins.
The liquidated damages for this contract will be assessed per the Mobilization and Liquidated
Damages for ID/IQ provision located elsewhere in this contract.
WORK ORDER ASSIGNMENT (SINGLE AWARDS) FOR ID/IQ:
(2-15-22)(Rev. 4-19-22) SPD 01-800A
Work orders will be assigned by the Engineer. The Contractor shall respond to the work order
assignments with the anticipated start date, within three working days of notification unless
noted otherwise. Failure to complete work in accordance with contract provisions and
completion date may result in liquidated damages.
For federal ID/IQ contracts, all work orders will be assigned via the Work Order Assignment
Form (Form IDIQ-1SA), and the Contractor is required to formally respond in writing for federal
work orders within three working days, unless noted otherwise. The Work Order Assignment
Form will also be used for any state ID/IQ contract in which the estimated work order cost meets
the threshold for Performance and Payment Bonds in accordance with the Bonding Requirements
for ID/IQ provision found elsewhere in this contract. For state ID/IQ contracts in which the
work order assignment doesn't meet the threshold for bonds, the Department has the option to
use the Work Order Assignment Form or other methods for work order assignments as agreed
upon by the Engineer and Contractor.
The Contractor shall be required to prosecute the work in a continuous and uninterrupted manner
from the time they begin the work until completion and final acceptance of the work order.
Multiple failures of the Contractor to mobilize and begin work on the work order within the
agreed upon time frame or failure to complete the work within the given time frame may result
in the Contractor being excluded from future work on this contract in accordance with the
Standard Specifications.

ME00124 G-3 Division-Wide
BONDING REQUIREMENTS FOR ID/IQ:
(2-15-22) SPD 01-810
For purposes of this ID/IQ contract, the following definitions apply:
Project Agreement: A transportation improvement with a defined scope of work; a written
agreement between NCDOT and the Federal Government defining the extent of construction
work to be undertaken in accordance with the submitted plans, specifications and estimates.
Execution of the agreement prompts the authorization to proceed (construction funding).
Project: An undertaking issued to a contractor through a Work Order Assignment. The
construction under a Project Agreement may be accomplished by one or more work order
assignments, from one or more ID/IQ contracts. Note that for ID/IQ contracts this definition
supersedes the definition in the Standard Specifications.
Award: The issuance of a signed Work Order Assignment by NCDOT shall constitute the notice
of award of a project.
In accordance with North Carolina General Statute 44A-26, bonds are required on contracts
awarded for any one project that exceeds $500,000. Beyond statutory requirements, NCDOT
policy requires payment and performance bonds on all projects where the engineer's estimate is
$450,000 or greater, all Asphalt Surface Treatment projects, and projects containing the 12-
month guarantee provision. The limit for waiving bonds for all bridge replacement and major
bridge rehabilitation projects (latex overlays, etc.) is $300,000 based on the engineer's estimate.
The decision of bonding of a work order assignment below the dollar amounts listed shall be at
the discretion of the Division's evaluation of the risks associated with the project.
The need for contract payment and performance bonds will be determined at the Work Order
Assignment level. The Work Order Assignment will notify the Contractor of an award of a
project and if required, to provide contract payment and performance bonds per Article 103-7 of
the Standard Specifications. The Work Order Assignment replaces the Notification of Award
Letter mentioned in Article 103-4(A) of the Standard Specifications.
MOBILIZATION AND LIQUIDATED DAMAGES FOR ID/IQ:
(2-15-22) SPD 01-820
The Contractor shall mobilize to each location he is required to perform work. There will be no
direct pay for Mobilization as it will be incidental to the other bid items. The only exception is if
there is an Emergency Mobilization provision within the contract.
The Contractor will be provided a Work Order Assignment for each project with location(s),
estimated quantities, and liquidated damages unless waived by the Engineer. Notification will be
verbal followed by a faxed or emailed signed Work Order Assignment. There will be no
minimum quantities for any line item associated with a particular mobilization. The Contractor
shall complete the work identified on each Work Order Assignment.
The Contractor shall mobilize and complete the work within the time specified on the Work
Order Assignment. Failure to complete the work by the completion date may result in the

ME00124 G-4 Division-Wide
application of liquidated damages. Liquidated damage amounts will be based on the work order
estimate and the liquidated damage table below.
Liquidated Damages (per
Work Order Value
calendar day)
$0 - $100K $100.00
$100K - $200K $250.00
$200K - $300K $500.00
$300K - $500K $600.00
$500K - $1M $700.00
$1M - $2M $850.00
RENEWAL OF CONTRACT (CPI PRICE ADJUSTMENT) FOR ID/IQ:
(2-15-22)(Rev. 9-19-23) SPD 01-840
The Contractor shall submit a bid for one year. At the option of the Department, this contract
may be extended for Two (2) additional periods of one year each (maximum (3) three years
total). Each year shall have a limit of One Million Dollars ($1,000,000.00).
The compensation payable to the contractor shall be fixed for the first twelve months of this
contract. However, upon an application of renewal of the contract, or thirty days prior to the end
of each contract period, the renewal contract may be adjusted to reflect the adjustment in the
Consumer Price Index over the latest twelve month period as published by the US Bureau of
Labor and Statistics at http://www.bls.gov/cpi to be applied to new work order assignments. The
Consumer Price Index for All Urban Consumers (CPI-U), US City Average, All Items, 1982-
84=100, not seasonally adjusted will be used. If the amount of the requested adjustment is more
than ten percent, the Department of Transportation reserves the right to cancel this contract.
CPI adjustment values can be determined using the calculator on the NCDOT Construction
website.
This price escalation method will not be applied to items of work that are separately covered
under commodity price escalation clauses. No other changes in the terms, conditions, etc. of this
contract will be made when an extension to the contract is implemented. The Engineer will
notify the Contractor in writing by June 3, 2027 if the contract may be extended. The
Contractor must notify the Engineer in writing by within 30 days of his acceptance or rejection
of this offer. Failure on the part of the Contractor to reply will be received as a rejection of
contract extension.
DISPUTE RESOLUTION PROCESS FOR ID/IQ:
(2-15-22)(Rev. 1-16-24) SPD 01-850
If a question should arise on the contract or assignment of a work order, the contractor should
notify the Engineer noted on the assignment documentation or the Division Engineer within 48
hours after the scheduled time of bid opening or work order assignment. The following should
be included in the notification if applicable:
(A) the contract for which bids were solicited;
(B) the particular law, regulation, or contract specification violated;
(C) a detailed description of the alleged violation; and