RFP TC GY26-27-002 DWI Coordinator 07.28.2026

TC FY26-27-002/July 28, 2026
TORRANCE COUNTY
REQUEST FOR PROPOSALS (RFP)
DWI COORDINATOR
RFP# TC FY26-27-002
RFP Release Date: July 28, 2026
Proposal Due Date:
GSD/SPD Version 1.6 2022-08

* Table of Contents
I. INTRODUCTION .................................................................................................................................................................................... 1
Contents
II. CONDITIONS GOVERNING THE PROCUREMENT ................................................................................................................... 7
II. CONDITIONS GOVERNING THE PROCUREMENT ................................................................................................................... 7
III. RESPONSE FORMAT AND ORGANIZATION ...................................................................................................................... 19
APPENDIX F ..................................................................................................................................................................................... 48
APPENDIX G ORGANIZATIONAL REFERENCE QUESTIONNAIRE .......................................................................................... 49
RFP # TC FY26-27-002 ORGANIZATIONAL REFERENCE QUESTIONNAIRE ......................................................................... 50
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I. INTRODUCTION
A. PURPOSE OF THIS REQUEST FOR PROPOSALS
The purpose of the Request for Proposal (RFP) is to solicit sealed proposals to establish a contract
through competitive negotiations for the procurement of professional services to provide services
as the DWI Coordinator for Torrance County.
B. BACKGROUND INFORMATION
Torrance County has and continues to operate the Local Driving While Intoxicate Program
("LDWI"). The LDWI Program in New Mexico is a state-funded grant program that helps counties
and local governments prevent and reduce drunk driving and alcohol-related harm in their
communities. The primary goal of the LDWI program is to reduce the number of people who drive
while intoxicated (DWI) and to address the broader issues connected to alcohol misuse.
The program's mission is to reduce:
* DWI offenses
* Alcoholism and alcohol abuse
* Alcohol-related domestic violence
* Alcohol-related crashes and injuries
The program was created by the 1993 New Mexico Legislature as pai1 of statewide efforts to
reduce high rates of alcohol-related crashes. The intent of the RFP is to identify a contractor to
function as the LDWI Coordinator in Torrance County to successfully execute the program locally.
C. SCOPE OF PROCUREMENT
The DWI Coordinator provides strategic leadership, management, organization, direction, and
supervision of all operations and activities of the County's DWI Program. This individual is
responsible for developing, implementing, and managing programs aimed at preventing impaired
driving within Torrance County and for working with advocacy groups, community stakeholders,
law enforcement, and local school districts to implement and grow the DWI Program. This
individual performs the duties related to the reduction in DWI's, alcohol abuse, and underage
drinking as mandated by the funding sources, consistent with the strategic plan of the DWI
Planning Council. This is a high-energy position that requires attention to details, ability to work
independently and as a team, strong organizational skills, and the ability to multi-task and
prioritize in a fast-paced setting. The DWI Program Coordinator will work closely with other
components of the Local DWI Grant Program, including Compliance/Monitoring,
Screening/Assessment, Treatment, Prevention and Law Enforcement. This position is grant funded.
This RFP will be a single award.
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This procurement will result in a contractual agreement between two parties; the procurement may
ONLY be used by those two parties exclusively.
D. PROCUREMENT MANAGER
Torrance County has assigned a Procurement Manager who is responsible for the conduct of this
procurement whose name, address, telephone number and e-mail address are listed below:
Name: Kathryn Dillon, Procurement Manager
Telephone: (505) 464-1116
Email: kdillon@tcnm.us
1. Any inquiries or requests regarding this procurement should be submitted, in writing, to
the Procurement Manager. Offerors may contact ONLY the Procurement Manager
regarding this procurement. Other state employees or Evaluation Committee members do
not have the authority to respond on behalf of the SPD.
2. Protests of the solicitation or award must be submitted in writing to the Protest
Manager identified in Section 11.B.13. As a Protest Manager has been named in this
Request for Proposals, pursuant to 13-1-172, NMSA 1978 and 1.4.1.82 NMAC, ONLY
protests delivered directly to the Protest Manager in writing and in a timely fashion
will be considered to have been submitted properly and in accordance with statute,
rule and this Request for Proposals. Protests submitted or delivered to the Procurement
Manager will NOT be considered properly submitted.
E. PROPOSAL DELIVERY
All deliveries of proposals via express carrier, courier or hand delivery, must be
addressed and submitted as follows:
Name: Kathryn Dillon
Reference RFP Name: RFP # TC FY26-27-002, DWI Coordinator
Address: 205 S. Ninth Street, Estancia NM 87016
F. DEFINITION OF TERMINOLOGY
This section contains definitions of terms used throughout this procurement document, including
appropriate abbreviations:
1. "Agency" means the State Purchasing Division of the General Services Department or that
State Agency sponsoring this Procurement.
2. "Award" means the final execution of the contract document.
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3. "Business Hours" means weekdays (Monday - Friday) 8:00 AM thru 5:00 PM
MST/MDT, whichever is in effect on the date given.
4. "Close of Business" means weekdays (Monday- Friday) 5:00 PM MST/MDT, whichever
is in effect on the date given.
5. "Confidential" means confidential financial information concerning Offeror's organization
and data that qualifies as a trade secret in accordance with the Uniform Trade Secrets Act
57-3-A-1 through 57-3A-7, NMSA 1978,. See also NMAC 1.4.1.45. The following
items may not be labelled as confidential: Offeror's submitted Cost response,
Staff/Personnel Resumes/Bias (excluding personal information such as personal telephone
numbers and/or home addresses), and other submitted data that is not confidential financial
information or that qualifies under the Uniform Trade Secrets Act.
6. "Contract" means any agreement for the procurement of items of tangible personal
prope1iy, services or construction.
7. "Contractor" means any business having a contract with a state agency or local public
body.
8. "Determination" means the written documentation of a decision of a procurement officer
including findings of fact required to support a decision. A determination becomes part of
the procurement file to which it pertains.
9. "Desirable" - the terms "may," "can," "should," "preferably," or "prefers" identify a
desirable or discretionary item or factor.
10. "Electronic Submission" means a successful submittal of Offeror's proposal in the
eProNM system, in such cases where eProNM submissions are accepted.
11. "Electronic Version/Copy" means a digital form consisting of text, images or both
readable on computers or other electronic devices that includes all content that the Original
and Hard Copy proposals contain. The digital form may be submitted using a compact disc
(CD) or USB flash drive. The electronic version/copy can NOT be emailed.
12. "Evaluation Committee" means a body appointed to perform the evaluation of Offerors'
proposals.
13. "Evaluation Committee Report" means a report prepared by the Procurement Manager
and the Evaluation Committee to support the Committee's recommendation for contract
award. It will contain scores and written evaluations of all responsive Offeror proposals.
14. "Final Award" means, in the context of this Request for Proposals and all its attendant
documents, that point at which the final required signature on the contract(s) resulting from
the procurement has been affixed to the contract(s) thus making it fully executed.
,.,
.)

15. "Finalist" means an Offeror who meets all the mandatory specifications of this Request for
Proposals and whose score on evaluation factors is sufficiently high to merit further
consideration by the Evaluation Committee, as explained in Section II.B.8.
16. "Hourly Rate" means the proposed fully loaded maximum hourly rates that include travel,
per diem, fringe benefits and any overhead costs for contractor personnel, as well as
subcontractor personnel if appropriate.
17. "IT" means Information Technology.
18. Mandatory" - the terms "must," "shall" '\vill," "is required," or "are required," identify a
mandatory item or factor. Failure to meet a mandatory item or factor may result in the
rejection of the Offeror's proposal.
19. "Minor Irregularities" means anything in the proposal that does not affect the price,
quality and/or quantity, or any other mandatory requirement.
20. "Multiple Source Award" means an mvard of a contract for one or more items of tangible
personal prope1iy, services or construction to more than one Offeror.
21. "Offeror" is any person, corporation, or partnership who chooses to submit a proposal.
22. "Price Agreement" means a definite quantity contract or indefinite quantity contract which
requires the contractor to furnish items of tangible personal property, services or
construction to a state agency or a local public body which issues a purchase order, if the
purchase order is within the quantity limitations of the contract, if any.
23. "Procurement Manager" means any person or designee authorized by a state agency or
local public body with the responsibility, authority, and resources to conduct the RFP
procurement, make written determinations regarding the RFP procurement, and/or enter
into or administer contracts as a result of the RFP procurement.
24. "Procuring Agency" means all State of New Mexico agencies, commissions, institutions,
political subdivisions and local public bodies allowed by law to procure items of tangible
personal property, services or construction from the agreement(s) awarded as a result of
this RFP.
25. "Project" means a temporary process undertaken to solve a well-defined goal or objective
with clearly defined start and end times, a set of clearly defined tasks, and a budget. The
project terminates once the project scope is achieved and project acceptance is given by the
project executive sponsor.
26. "Redacted" means a version/copy of the Offeror's proposal with the information
considered proprietary or confidential (as defined by 57-3A-1 to 57-3A-7 NMSA 1978
and NMAC 1.4.1.45 and summarized herein and outlined in Section II.C.8 of this RFP)
blacked-out BUT NOT omitted or removed.
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27. "Request for Proposals (RFP)" means all documents, including those attached or
incorporated by reference, used for soliciting proposals.
28. "Responsible Offeror" means an Offeror who submits a responsive proposal and who has
furnished, when required, information and data to prove that his financial resources,
production or service facilities, personnel, service reputation and experience are adequate
to make satisfactory delivery of the services, or items of tangible personal property
described in the proposal.
29. "Responsive Offeror means an offer which conforms in all material respects to the
requirements set forth in the request for proposals. Material respects of a request for
_ proposals include, but are not limited to price, quality, quantity or delivery requirements.
30. "Sealed" means, in terms of a non-electronic submission, that the proposal is enclosed in a
package which is completely fastened in such a way that nothing can be added or removed.
Open packages submitted will not be accepted except for packages that may have been
damaged by the delivery service itself. The State reserves the right, however, to accept or
reject packages where there may have been damage done by the delivery service itself.
Whether a package has been damaged by the delivery service or left unfastened and should
or should not be accepted is a determination to be made by the Procurement Manager. By
submitting a proposal, the Offeror agrees to and concurs with this process and accepts the
determination of the Procurement Manager in such cases.
31. "Single Source Award" means an award of contract for items of tangible personal
property, services or construction to only one Offeror.
32. "SPD" means State Purchasing Division of the New Mexico State General Services
Department.
33. "Staff' means any individual who is a full-time, part-time, or an independently contracted
employee with the Offerors' company.
34. "State (the State)" means the State of New Mexico.
35. "State Agency" means any department, commission, council, board, committee,
institution, legislative body, agency, government corporation, educational institution or
official of the executive, legislative or judicial branch of the government of this state.
"State agency" includes the Purchasing Division of the General Services Department and
the State Purchasing Agent but does not include local public bodies.
36. "State Purchasing Agent" means the Director of the Purchasing Division of the General
Services Department.
37. "Statement of Concurrence" means an affirmative statement from the Offeror indicating
its response to a required Section IV specification agreeing to comply and concur with the
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stated requirement(s). This statement shall be included in Offerors proposal, pursuant to
Section III.C.1. (E.g. "We concur," '*Understands and Complies," "Comply," "Will
Comply if Applicable," etc.)
38. "Unredacted" means a version/copy of the proposal containing all complete information;
including any that the Offeror would otherwise consider confidential, such copy for use
only for the purposes of evaluation.
39. "Written" means typewritten on standard 8 12 x 11 inch paper. Larger paper is permissible
for charts, spreadsheets, etc.
G. PROCUREMENT LIBRARY
A procurement library has been established. Offerors are encouraged to review the material
contained in the Procurement Library by selecting the link provided in this document through your
own internet connection. The library contains information listed below:
RFP, Questions & Answers, RFP Amendments, etc.
https://www.generalservices.state.nm.us/statepurchasing/active-procurements.aspx
Other relevant links:
Torrance County Procurement Policy:
https://www.torrancecountynm.org/departments/finance-department
New Mexico Procurement Code:
https://nmonesource.corn/nmos/nmsa/en/itern/4378/index.do#!fragment//BOCwhgziBcw
MYgK4DsDWszIOewE4BUBTADwBdoByCgSgBpltTCIBFRO3AT0otojlzYANkIDCS
NNACEyPoTC4EbDtypyFCAMp5SAIW4AlAKIAZiwDUAggDlRR2gTAAjaKWxxqlI
A
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II. CONDITIONS GOVERNING THE PROCUREMENT
This section of the RFP contains the schedule of events, the descriptions of each event, and
the conditions governing this procurement.
A. SEQUENCE OF EVENTS
The Chief Procurement Officer will make every effort to adhere to the following schedule:
Action Responsible Party Due Dates
1. Issue RFP Chief Procurement July 28, 2026
Officer
2. Acknowledgement of Receipt Form Potential Offerors August 10, 2026
3. Deadline to submit Potential Offerors August 12, 2026
Written Questions
4. Response to Written Chief Procurement August 17, 2026
Questions Officer/County
5. Submission of Proposal Potential Offerors August 25, 2026
2:00pm
6.Proposal Evaluation Evaluation Committee August 26, 2026
7.Selection of Finalists Evaluation Committee August 26, 2026
9.*Finalize Contractual Agreements - County August 27, 2026
Commission Packet/Agenda
10.Contract Approval/Awards County/ Finalist Offerors August 31, 2026
11.Protest Deadline County +15 days
*Dates indicated in Events 6 through 11 are estimates only and may be subject to change without necessitating an amendment to the
RFP.
**Contract Awards are subject to approval of the Torrance County BCC or Designee(s).
II. CONDITIONS GOVERNING THE PROCUREMENT
This section of the RFP contains the schedule of events, the descriptions of each event, and the
conditions governing this procurement.
A. EXPLANATION OF EVENTS
The following paragraphs describe the activities listed in the Sequence of Events shown in Section
II.A., above.
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The following paragraphs describe the activities listed in the Sequence of Events shown in Section
II.A., above.
1. Issue RFP
This RFP is being issued on behalf of the County of Torrance and the Torrance
County Board of Commissioners on the date indicated in Section II.A,
Sequence of Events.
2. Acknowledgement of Receipt Form
Potential Offerors may e-mail the Acknowledgement of Receipt Form (APPENDIX A), to
the County buyer, Kathryn Dillon at kdillon@tcnrn.us to have their organization placed on
the procurement Distribution List. The form must be returned to the County Buyer by 3:00
pm MST/ MDT on the date indicated in Section II.A, Sequence of Events.
The procurement distribution list will be used for the distribution of written responses to
questions, and/or any amendments to the RFP. Failure to return the Acknowledgement of
Receipt Form does not prohibit potential Offerors from submitting a response to this RFP.
However, by not returning the Acknowledgement of Receipt Form, the potential Offeror's
representative shall not be included on the distribution list, and will be solely responsible
for obtaining from the Procurement Library (Section LG.) responses to written questions
and any amendments to the RFP.
3. Deadline to Submit Written Questions
Potential Offerors may submit written questions to the Procurement Manager as to the
intent or clarity of this RFP until 5:00 pm MST/MDT as indicated in Section II.A,
Sequence of Events. All written questions must be addressed to the Procurement Manager
as declared in Section I.D. Questions shall be clearly labeled and shall cite the Section(s) in
the RFP or other document which form the basis of the question.
4. Response to Written Questions
Written responses to the written questions will be provided via e-mail, on or before the
date indicated in Section II.A, Sequence of Events, to all potential Offerors who timely
submitted an Acknowledgement of Receipt Form (Section II.B.2 and APPENDIX A).
The Questions and Answers will be posted to: https://www.torrancecountvnm.org/rfb-rfp
5. Submission of Proposal
ALL PROPOSALS MUST BE RECEIVED BY THE CHIEF PROCUREMENT OFFICER
OR DESIGNEE NO LATER THAN 2:00 PM MST/MDT ON DATE INDICATED IN
SECTION II.A, SEQUENCE OF EVENTS. NO LATE PROPOSAL
CAN OR WILL BE ACCEPTED. The date and time ofreceipt will be recorded on each
proposal. Proposals must be addressed and delivered to the Chief Procurement Officer at
the delivery address listed in Section I, Paragraph D. Proposals must be sealed and should
be labeled on the outside of the package to clearly indicate that they are in response to the
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