Provision of VMware Cloud Licensing and Live Recovery Protection on a Multi-Year Contract
| Location: | Georgia |
|---|---|
| Posted: | Nov 17, 2025 |
| Due: | Dec 5, 2025 |
| Agency: | Gwinnett County |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | BL143-25 INV |
| Publication URL: | To access bid details, please log in. |
Provision of VMware Cloud Licensing and Live Recovery Protection on a Multi-Year Contract
Buyer Contact : Bethany.White@GwinnettCounty.com
Opening Date : 12/05/2025 11:00 AM EST
1
Attachment Preview
November 12, 2025
INVITATION TO BID
BL143-25
The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified service providers
for the Provision of VMware Cloud Licensing and Live Recovery Protection on a Multi-Year Contract for the
Department of Information Technology Services.
Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and
Company Name. Bids will be received until 2:50 P.M. local time on December 5, 2025 at the Gwinnett County
Purchasing Office, 75 Langley Drive, Charlotte J. Nash Building – 4th Floor, Lawrenceville, Georgia 30046. Any bid
received after this date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. Apparent
bid results will be available the following business day on our website www.gwinnettcounty.com.
Questions regarding bids should be directed to Bethany White, Purchasing Associate II at
Bethany.White@GwinnettCounty.com or by calling 770-822-5149, no later than 3:00 P.M. on November 26, 2025.
Bids are legal and binding upon the bidder when submitted.
Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or
activities. Any requests for reasonable accommodations required by individuals to fully participate in any open
meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the
Gwinnett County Justice and Administration Center, 770-822-8165.
The written bid documents supersede any verbal or written prior communications between the parties.
Award will be made to the services provider submitting the lowest responsive and responsible bid. Gwinnett County
reserves the right to reject any or all bids, to waive technicalities, and to make an award deemed in its best interest.
Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and
pricing with the lowest responsive, responsible bidder(s) at its discretion.
Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies
submitting a bid will be notified via email.
We look forward to your bid and appreciate your interest in Gwinnett County.
Bethany White
Purchasing Associate II
The following pages should be returned as your bid:
Bid Schedule, Page 4
Service Provider Information, Page 5
References, Page 6
Contractor Affidavit and Agreement, Page 7
Code of Ethics Affidavit, Page 8
BL143-25
Page 2
Present Operation Environment:
Gwinnett County, Georgia, located 20 miles northeast of Atlanta has approximately 830 file servers, 3,800
desktop computers, 1,000 printers, 200 document scanners, and other computer related peripheral devices. The
computers and related peripheral devices are located at multiple locations such as police precincts, parks, fire
stations, and water resource facilities. Each computer has a variety of office productivity software and other
specialized software.
Currently, Gwinnett utilizes VMware for the virtualization of approximately 825 servers (VM Guests) to support
the following areas at Gwinnett County.
SAP Human Resources
ESS (Employee Self-Service)
SAP ISU (Industry Solutions Utilities)
Online Bill Pay and all other Water Resources on line functionalities
SAP Financials
SRM (Supplier Relationship Management)
Vendor Registration
CRM (Customer Relationship Management)
CSS (Citizen Self-Service)
Revenue License, all modules
Lucity, formerly GBA Master Series (integration only)
SAP MM (Materials Management) and WM (Warehouse Management)
SAP BW Reporting and Budget Prep
All SAP/FileNet interfaces
Solid Waste Hauler Search
Public Safety
All Court systems
Crystal and Business Objects Reporting
All Facilities Video Environments
Scope of Project:
The County is soliciting bids from qualified service providers to supply VMware vCenter, vSphere, Virtual Machine
(VM), and VMware Live Recovery Protection licenses for currently owned VMware products and purchase of new
VMware products as listed below. Gwinnett reserves the right to award to multiple suppliers.
Requirements:
VMware, vCenter, vSphere, and VMware Live Recovery Protection Licenses
Gwinnett is seeking an authorized reseller of VMware vCenter, vSphere, Virtual Machine (VM), VMware Live
Recovery Protection licenses that can supply licenses for purchase of the full product line of VMware enterprise
software suite. Gwinnett reserves the right to add or remove additional VMware products/licenses throughout
the duration of the contract. The number of licenses purchased/renewed will depend on approved projects,
budgets, etc.
Gwinnett requires that a Manufacturer Letter of Authorization be returned with each bid, showing that the
service provider is an authorized reseller of VMware.
Service and Support Requirements
The supplier must provide support, from the hours of 7:00 AM to 6:00 PM (Eastern Time Zone), Monday through
Friday (excluding Gwinnett County designated holidays) that includes:
1. Direct access to Broadcom for time-sensitive support tickets and issues.
2. An assigned account manager and a central contact for billing purposes.
3. A weekly report stating the status of all pending orders.
4. The following service levels:
BL143-25
Page 3
a) Approved orders should be shipped within 7-14 business days of receipt.
b) The supplier should respond to pricing and product information requests within four (4) hours of
receipt.
c) Quote requests should be processed and received no later than (3) business days from receipt.
d) Gwinnett County should be allowed to obtain quotes for additional client licenses as needed.
Contract Duration
The Agreement shall commence upon award. The initial term of this Agreement shall be through
December 31, 2026. This Agreement shall terminate absolutely and without further obligation on the part
of the County at the close of the calendar year of execution and at the close of each succeeding calendar
year of renewal, if renewed. This Agreement shall be automatically renewed upon the same terms and
conditions unless the County terminates the Agreement on the day of the close of the calendar year in
which it was executed or within sixty (60) days after the day of the close of the calendar year of execution
or of each succeeding calendar year for which it may be renewed, for a total lifetime obligation of five (5)
years. If applicable, title to any supplies, materials, equipment or other personal property shall remain in
the vendor until fully paid for by the County. In addition, this Agreement will terminate immediately and
absolutely when appropriated and otherwise unobligated funds are no longer available to satisfy the
obligations of the County under the Agreement. Any obligation of the County hereunder is only for such
sums payable during the calendar year of execution or each calendar year of renewal, if renewed.
BL143-25
Page 4
FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID PACKAGE MAY RESULT IN REJECTION OF BID.
ITEM
#
1.
2.
3.
APPROX
ANNUAL
QTY
3,504
3,504
1
DESCRIPTION
VMware Cloud Foundation (to
include vCenter),
P/N: VCF-CLD-FND-A or
approved equivalent
VMware Live Recovery,
P/N: VCF-CYB-CMP or approved
equivalent
Technical Adoption Manager,
P/N: TAM-VCF, or approved
equivalent
BID SCHEDULE
Year 1
UNIT
PRICE
TOTAL
PRICE
$
$
$
$
$
$
Year 2
UNIT
PRICE
TOTAL
PRICE
$
$
$
$
$
$
Year 3
UNIT
PRICE
TOTAL
PRICE
$
$
$
$
$
$
ITEM
#
1.
2.
3.
APPROX
ANNUAL
QTY
3,504
3,504
1
DESCRIPTION
VMware Cloud Foundation (to
include vCenter),
P/N: VCF-CLD-FND-A or
approved equivalent
VMware Live Recovery,
P/N: VCF-CYB-CMP or approved
equivalent
Technical Adoption Manager,
P/N: TAM-VCF, or approved
equivalent
Year 4
UNIT
PRICE
TOTAL
PRICE
$
$
$
$
$
$
Year 5
UNIT
PRICE
TOTAL
PRICE
$
$
$
$
$
$
TOTAL 5 YEAR
COST
TOTAL $
$
$
Note: Quantities are approximate. The County reserves the right to increase or decrease quantities as needed throughout the duration of this contract.
Supplier Name __________________________________________________________________________________________________________________________
BL143-25
Page 5
FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID PACKAGE MAY RESULT IN REJECTION OF BID.
BID SCHEDULE CONTINUED
Certification Of Non-Collusion in Bid Preparation
Signature
Date
The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:
Addendum No.
Date
Addendum No.
Date
In compliance with the attached specifications, the undersigned acknowledges all requirements outlined in the "Instructions to Vendors" and all
documents referred to therein, if this bid is accepted by the Board of Commissioners within ninety (90) days of the date of bid opening, to furnish
any or all of the items upon which prices are bid, at the price set opposite each item bid, delivered to the designated point(s) within the time specified
in the bid schedule. By submission of this bid, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services.
Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please
refer to the Electronic Payment information in the instructions to vendors.
Legal Business Name
Complete Address
Does your company currently have a location within Gwinnett County? Yes No
Representative Signature
Printed Name
Telephone Number
E-mail address
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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