Town of Ware Brownfield Cleanup Project - Qualified Environmental Professional 1 document

Location:	Massachusetts
Posted:	Jul 28, 2026
Due:	Aug 14, 2026
Agency:	Town of Ware
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

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Town of Ware Brownﬁelds Cleanup Project

July 2026

Request for Proposals

Qualiﬁed Environmental Professionals

Introduction

The Town of Ware is seeking proposals from qualiﬁed environmental professionals (QEPs)

for services toward implementing the Town of Ware Brownﬁelds Cleanup Project

(BF00A01119) at the American Gas Site on Monroe Street (RTN-1-0017892) funded by the

U.S Environmental Protection Agency (EPA). Proposals are sought only from ﬁrms

prequaliﬁed under the Division of Capital Asset Management and Maintenance (DCAMM)

contract for Environmental Engineering, Diagnostics and Testing (PRF77 designated

DCAMM).

The Town of Ware was awarded a cleanup grant by the EPA in 2023, a copy of the original

grant proposal is included in Attachment A. Following the grant award the Town entered

into a cooperative agreement with EPA (Attachment B).

The Town of Ware and any QEP agree to adhere to all requirements of the federal Uniform

Grant Guidance (2 CFR Part 200), the Full and Open Competitive Requirements (2 CFR Part

1500), the EPA DBE requirement (40 CFR Part 33), and applicable requirements of the

Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA).

Note that the deadline for completing the cleanup work under the EPA grant is

September 30, 2027. Prospective QEPs submitting proposals for this project must

commit to completing all work within this timeframe and provide a realistic project

schedule to complete this work within this timeframe.

Services Required

The Town requires the services of a qualiﬁed environmental professional (QEP) to develop a

cleanup plan and oversee the cleanup at the America Gas Site on Monroe Street in Ware to

achieve the objectives of the Town’s Brownﬁelds Cleanup project. This cleanup must be

designed and conducted with the objective of achieving compliance with the applicable

requirements of the Massachusetts Contingency Plan (MCP). Therefore, the QEP must have

at least one staff member who is a Massachusetts Licensed Site Professional (LSP).

Services shall include the preparation of a cleanup plan, preparation of a Community

Relations Plan (CRP), and Analysis of Brownﬁelds Cleanup Alternatives (ABCA),

preparation of bid speciﬁcations, review of bids received, preparation of a Quality

Assurance Project Plan (QAPP), and oversight of cleanup. The QEP will ensure that work to

be conducted with cooperative agreement funds complies with the requirements of

CERCLA 104(k) and with all the applicable federal and state laws and regulations, including

the Massachusetts Contingency Plan. The cleanup plan and activities conducted under the

QEP’s oversight must be protective of human health and the environment and consistent

with the Town of Ware’s goals for the site.

The Town requires work to begin immediately upon signing a contract with the awardee and

all contracted work to be completed by July 31, 2027.

Within the Terms and Conditions of its Cooperative Agreement with EPA, the Town of Ware

may amend or extend this contract beyond the initial Grant Period to accommodate the

terms and conditions of the Brownﬁelds Cleanup Grant or future EPA grants awarded to the

Town of Ware, provided a market survey conducted by the Town of Ware indicates that the

prices the contractor proposes are reasonable.

Instructions

A. Submittal Contents – The following must be included in all submittals:

1. Cover Letter that clearly states the proposer’s willingness and ability to

undertake the project according to the Scope and Timeline set forth in this

Request, and the ﬁrm’s ability and willingness to execute a contract with the

Town per the general provisions provided in this Request.

2. Proposed Scope of Work, divided into the following categories of services to

be performed by the QEP:

a. Programmatic Task Assistance: supporting the Town of Ware in

completing required quarterly reports to EPA, ACRES reporting, and other

programmatic assistance.

b. Pre-remediation Planning and Documentation: preparation of a revised

Assessment of Brownﬁeld Cleanup Alternatives (ABCA), Quality

Assurance Project Plan (QAPP), Release Abatement Measure (RAM) Plan

in accordance with MCP, and Engineering Plans and Speciﬁcations.

c. Community Outreach and Engagement: preparation of a Community

Relations Plan (CRP); organization and participation in public meetings;

response to public comments received on CRP and revised ABCA;

participation in Brownﬁelds Advisory Committee meetings, as requested

by the town.

d. Remediation Contractor Procurement: preparation of cleanup plans and

speciﬁcations, and complete bid documents; oversee bidding including

bid advertising, pre-bid meeting, review and evaluation of bids, and

providing recommendations to the town.

e. Remediation Services Oversight and Documentation: LSP oversight of

cleanup activities; conﬁrmation that cleanup contractor achieves project

objectives and complies with contract terms and conditions; post-

remediation sampling and analysis; data analysis, risk characterization

and determination that cleanup has achieved remedial objectives

f. Post-Remediation Tasks: MCP reporting, documentation of cleanup,

preparation of Activity and Use Limitation (AUL) and Permanent Solution

with Conditions (PSC).

3. Preliminary Cleanup Plan and Project Schedule that is consistent with the

intent of the original grant proposal and the town’s Cooperative Agreement,

and which demonstrates all tasks will be completed in accordance with the

MCP and other applicable standards, rules and regulations. The Scope of

Work should include a project schedule that indicates all tasks will be

completed within the grant contract period (August 31, 2026 – July 31,

2027); (note that additional funds for Post-Remediation Tasks may be

acquired from a different source, and therefore, Post-Remediation Tasks may

be conducted after the end of the EPA grant period).

4. Fee schedule in accordance with DCAMM Contract PRF77 designated

DCAMM.

5. Statement of Qualiﬁcations that includes the following:

a. Relevant experience of the staff members most likely to undertake

this work (i.e., resumes or qualiﬁcations);

b. Relevant experience working for municipalities and/or regional

planning agencies or other commissions;

c. Relevant experience and compliance with MA Department of

Environmental Protection environmental regulations and most

current ASTM Standards for environmental investigation;

d. Relevant experience preparing and amending Quality Assurance

Project Plans (QAPPs); and

e. Relevant experience preparing technical reports, including

Community Relations Plans, ACBAs, report on Green & Sustainable

Remediation, site proﬁle updates to ACRES, quarterly progress

reports and project completion reports, consistent with EPA

reporting requirements and the requirements of MADEP.

f. Relevant experience in the design and successful implementation of

environmental remediation plans under the MCP

g. Relevant experience preparing bid documents for procurement of

remediation contractors, conducting contractor bidding, and

assisting clients with contractor selection and contract execution.

h. Relevant experience managing remediation construction project

budgets and successful cost control procedures.

6. DCAMM requirements - The following must be submitted alongside the

sealed bid:

a. DCAMM Certiﬁcate of Eligibility

b. DCAMM Update Statement

7. Proposing ﬁrms must complete and submit the ﬁve certiﬁcates/affidavits

included in the Appendices with their response. The Town may reject any

response from which completed forms have omitted.

8. Submittal Deadline – the Proposed Scope of Work, Fee Schedule, a written

Statement of Qualiﬁcations, and mandatory affidavits must be received by

email to Paralee Smith, psmith@townofware.com no later than 2:00 pm

August 14, 2026.

Evaluation Criteria and Award:

The Town will evaluate all submittals based upon the criteria set forth in this section. The

Town will offer the contract according to the criteria stated above, to the ﬁrm that is

deemed the most advantageous to the Town.

A. Minimum Criteria: Each submittal must include all Submittal Contents listed

above and meet all the following criteria to be considered for further evaluation.

Those that do not include the required materials or submit information requested

below will be judged unacceptable and will not be considered further.

1. A cover letter that clearly states the proposer’s willingness and ability to

undertake the project according to the Scope and Timeline set forth in this

Request, and the ﬁrm’s ability and willingness to execute a contract with the

Town per the general provisions provided in this Request.

2. Demonstrate that the lead ﬁrm and any subconsultants on the team have at

least ﬁve (5) years’ relevant experience with related work as described above,

and including the development and cleanup plans and oversight of cleanup

action projects conducted in accordance with the Massachusetts Contingency

Plan.

3. Completion of the Unit Cost Form and Team Experience Table form, included in

this application.

4. Demonstrated capacity to manage, undertake, and complete the project,

including relevant expertise on staff, and the capacity and ability to participate in

public/community meetings in Town. Portions of this project are being funded by

a U.S. EPA Brownﬁelds Cleanup Grant. The Owner will more favorably evaluate

contractors who hire staff that have gone through a local/state/federal workforce

development program that teaches green remediation techniques/skills.

5. Letters of recommendation from at least three (3) references able to speak to

the proposers’ similar project experience. Each reference letter should provide a

brief project description, project cost, and a brief statement of the proposer’s

performance on the project.

6. If applicable, proof as minority- or women-owned business.

7. Signed forms/certiﬁcates: Certiﬁcate of Tax Compliance; Non-Collusion; and

Certiﬁcate of Vote.

B. Comparative Criteria: Each submittal that meets the minimum criteria listed above

will be scored and rated. Items 1 through 4 above will be scored to the following:

Highly Advantageous (5): a proposal that clearly exceeds the minimum

criteria above

Advantageous (3): a proposal that meets the minimum criteria above

Not Advantageous (1): a proposal that leaves signiﬁcant questions or issues

not fully addressed

Not Acceptable (0): a proposal missing required information

The maximum score possible would be 20 (if items 1.-4. each achieved a score of 5).

Consideration of the cost of the project will be 25% of the criteria for the selection process.

C. Reference Checks and Interviews: Following review and scoring of all proposals

considered, the Town may choose to interview the two top-rated ﬁrms/teams.

Interview scoring will be based on the proposers’ responses to questions posed

during the interview, which may include, for example: the ﬁrm’s communication

skills; its demonstrated ability to adapt to changing project conditions and

unexpected issues that arose during a previous project; and its demonstrated

success in cost control and schedule management during previous projects.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Town of Ware Brownfield Cleanup Project - Qualified Environmental Professional 1 document

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