CITY OF BULLHEAD CITY
BULLHEAD CITY,
ARIZONA
NOTICE OF INVITATION FOR BID
REQUEST FOR OFFER NO:
IFB Maintenance for Chiller Systems and Supporting Equipment
Project No.: 26-B-009/IFB No.: 2026-00000218
OPENING DATE AND TIME: MARCH 11, 2026 at 1:00 PM, Arizona Time
STREET ADDRESS:
City of Bullhead City
2355 Trane Road
Bullhead City, Arizona 86442
MAILING ADDRESS:
City Clerk’s Office
2355 Trane Road
Bullhead City, AZ 86442
Sealed offers for pricing on quantities and performances reflected in the invitation to bid for the
Maintenance for Chiller Systems and Supporting Equipment (“IFB”) will be received by the Bullhead City
Clerk’s Office, City of Bullhead City, 2355 Trane Road, Bullhead City, Arizona 86442, until the time and
date cited above.
Offers must be in the actual possession of the City Clerk’s Office on or prior to the exact time and date
indicated above. Late or unsigned offers will not be considered under any circumstances.
Offers must be submitted in a sealed envelope. The offer invitation number and Offeror’s name as well
as address should clearly be indicated on the envelope. All offers must be completed in ink or typewritten
and the offer should be returned by the time and date cited above. Offerors should read the entire bid
package.
BY: NAME OF COMPANY
STREET OR P.O. BOX
CITY, STATE AND ZIP CODE
E-MAIL
PHONE
OFFERED
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IMPORTANT OFFER CHECKLIST
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The offer has been signed in the Offer Section. Offers not signed in this section will
not be considered.
Any required drawings or descriptive literature have been included.
Any addendum(s) or exceptions have been included/noted in Offer Section.
The mailing envelope/package has been addressed to:
STREET ADDRESS:
City of Bullhead City -City Clerk
2355 Trane Road
Bullhead City, Arizona 86442
MAILING ADDRESS:
City Clerk’s Office
2355 Trane Road
Bullhead City, Arizona 86442
The offer package/envelope has been identified with offer number and title.
If the offer is mailed it must be sent in time to be received and stamped in no later
than the specified time on the designated date.
One original and one copy have been included.
All prices been reviewed for mathematical accuracy and the offer finalized.
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ADVERTISEMENT
MAINTENANCE FOR CHILLER SYSTEMS AND SUPPORTING
EQUIPMENT
PROJECT 26-B-009/IFB No. 2026-00000218
INVITATION FOR BID
The City of Bullhead City, Arizona is extending an Invitation for Bid (hereinafter “offer(s)” or
“IFB”) for Maintenance for Chiller Systems and Supporting Equipment Project No.: 26-B-
009/IFB No. 2026-00000218.
All submittals (one original and one copy) must be submitted in a sealed envelope plainly
marked “Maintenance for Chiller Systems and Supporting Equipment” and be addressed to the
City Clerk’s Office, City of Bullhead City, 2355 Trane Road, Bullhead City, Arizona 86442, and
received by no later than 1:00 PM, Arizona time on March 11, 2026.
A complete copy of this IFB, including specifications, instructions and any amendments may
be obtained by going to the City of Bullhead City website at
https://www.bullheadcityaz.gov/business-development/bid-opportunities/ or the Public
Purchase website at https://www.publicpurchase.com/ to download the bid document. Brief
procedural questions may be submitted to Casey Lemmons, Administrative Analyst, 2355
Trane Road, Bullhead City, Arizona 86442 (928) 763-9400 ext. 8500, FAX (928) 763-0131 or
by email at clemmons@bullheadcityaz.gov, and responded to informally. Technical questions
regarding the substance of this IFB must be submitted in writing or by email to Christian
LaVigne, Maintenance Worker I Facilities clavigne@bullheadcityaz.gov, and received no later
than March 3, 2026 at 5:00 P.M. Questions may then be responded to by written amendment
to the IFB. Only those plan holders registered with the City of Bullhead City will receive any
modification to the plans, specifications and bid documents and any notices that are issued
during bidding. Oral statements or instructions do not constitute an amendment to the IFB.
The City of Bullhead City reserves the right to accept or reject any or all responses or parts thereto.
Publish:
February 25, 2026
March 4, 2026
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TABLE OF CONTENTS
NOTICE OF INVITATION FOR BID...............................................................................................................................1
IMPORTANT OFFER CHECKLIST..................................................................................................................................2
ADVERTISEMENT .......................................................................................................................................................3
TABLE OF CONTENTS.................................................................................................................................................4
INSTRUCTIONS TO OFFERORS....................................................................................................................................5
STANDARD TERMS AND CONDITIONS .......................................................................................................................7
SPECIAL TERMS AND CONDITIONS ..........................................................................................................................14
TECHNICAL SPECIFICATIONS....................................................................................................................................21
OFFER ......................................................................................................................................................................23
NOTICE OF AWARD .................................................................................................................................................26
APPENDIX A - INSURANCE REQUIREMENTS............................................................................................................27
APPENDIX B – AUTHORIZED SIGNATURE AFFIDAVIT ..............................................................................................28
APPENDIX C – NONCOLLUSION AFFIDAVIT .............................................................................................................29
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INSTRUCTIONS TO OFFERORS
1. Preparation of Solicitation:
a. All responsive offers shall be on the forms provided in this solicitation. It is permissible
to copy these forms as required.
b. The Offer document of the solicitation must be submitted with an original ink signature
by the person authorized to sign the offer. Unsigned offers will be considered non-
responsive and rejected.
c. Erasures, interlineations or other modifications in the offer must be initialed by a person
authorized to sign the offer section of the solicitation.
d. In case of error in the extension of prices in the offer, the unit price will govern. No
offer shall be altered, amended or withdrawn after the specified time and date for
opening offers.
e. Periods of time, stated as a number of days, shall be calendar days.
f.
It is the responsibility of all Offerors to examine the entire solicitation and seek clarification
of any item or requirement that may not be clear to them and to check all responses for
accuracy before submitting an offer.
g. No responsibility will attach to a City employee for premature opening of an offer not
properly addressed and identified in accordance with the solicitation documents.
h. A late submittal notification will be sent to the Offeror. Late offer submittals will not
be considered under any circumstances.
i.
Envelopes with insufficient postage may not be accepted by the City.
2. Prospective Offerors Conference: A prospective Offerors conference may be held. If
scheduled, the date and time of this conference will be indicated on the cover page of this
document. The purpose of this conference will be to clarify the contents of this solicitation in
order to prevent any misunderstandings of the City's position. Any doubt as to the requirements
of this solicitation or any apparent omission or discrepancy should be presented to the City at
this conference. The City will then determine the appropriate action necessary, if any, and issue
a written amendment to the solicitation. Oral statements or instructions will not constitute an
amendment to this solicitation.
3. Withdrawal of Offer: At any time prior to the specified time and date set for offer opening,
an Offeror (or a designated representative) may withdraw the offer.
4. Amendment of Solicitation: Receipt of a solicitation amendment must be acknowledged by
the Offeror in the submittal.
5. Discounts: Payment discount periods will be computed from the date of receipt of goods
or correct invoice, whichever is later, to the date payment is mailed. Unless freight and other
charges are itemized, any discount provided will be taken on the full amount of invoice. Payment
discounts of 30 calendar days or more will be deducted from the offer price in determining the
low offer. However, the City shall be entitled to take advantage of any payment discount offered
by the Offeror provided payment is made within the discount period.
6. Taxes: The City of Bullhead City is not exempt from Federal Excise Tax and Arizona and City
sales tax. Quotations must be separated to show the amount to be added for taxes of any kind,
if applicable.
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
