WOLF CREEK COMMUNITY AND CONNECTIVITY?PROJECT

Location:	California
Posted:	Dec 17, 2025
Due:	Jan 21, 2026
Agency:	City of Grass Valley
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities
Publication URL:	To access bid details, please log in.

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City of Grass Valley

Engineering Division

CITY OF GRASS VALLEY

REQUEST FOR PROPOSALS

CIVIL ENGINEERING DESIGN, PROJECT MANAGEMENT AND

ENVIRONMENTAL SERVICES

FOR THE

WOLF CREEK COMMUNITY AND CONNECTIVITY PROJECT

Release Date: December 17, 2025

Submittal Deadline: January 21, 2026, 5:00 PM

REQUEST FOR PROPOSALS

1. INTRODUCTION AND BACKGROUND

The City of Grass Valley is located in the central/western portion of Nevada County, California,

approximately 30 miles east of Marysville and about 20 miles north of Auburn. Grass Valley is a historic

gold mining town which incorporated as a Charter City in 1893. As western Nevada County’s economic

hub, the City provides a full range of services including police, fire, water and wastewater treatment, and

other typical public services to over 13,000 residents in a five square mile area.

The City was founded on the banks of Wolf Creek and the creek still bisects the town, running from its

Eastern boundary near Brunswick and Idaho Maryland Road, west into the center of town and then turning

south, roughly paralleling Mill Street and Freeman Lane. For many years the community has dreamed of

a shared use, non-motorized trail running along the creek, and in April 2006, the Wolf Creek Alignment

Study and Conceptual Master Plan was adopted by the City of Grass Valley to help guide this vision. A

complete copy of this plan is available on the City of Grass Valley Website at

http://www.cityofgrassvalley.com/departments/engineering/rfpsrfqs-and-current-bids. Although the

original Study was prepared almost 20 years ago, community support is still strong for the concept of a

Wolf Creek Trail.

In 2019, construction was completed on Segment 1 of the Wolf Creek Trail, a 1.2-mile section from

Freeman Lane north to the City’s Glen Jones Park at Allison Ranch Road and Freeman Lane. The plans

and CEQA process for this alignment were completed by City of Grass Valley staff. The successful

completion of Segment 1 heightened community interest and support for more trail facilities and in 2020

the City initiated further work with consultants to conduct engineering design and environmental work on

a trail extension to span the City. In 2023, 30% Engineering plans and environmental clearance were

completed for the remaining approximately 2.2 miles of the trail from Glen Jones Park to the corner of

Centreville Rd (formally Sutton Way) and Idaho Maryland Road, what was labeled segments 2 through

Plans

and

environmental

documents

are

available

here:

http://www.cityofgrassvalley.com/departments/engineering/rfpsrfqs-and-current-bids.

In 2024, the City’s Active Transportation Program grant application for the Wolf Creek Community and

Connectivity Project was recommended for funding by the California Transportation Program. The grant

monies along with City leveraging, funds the project’s delivery through Project Approval and

Environmental Document (PA&ED), Right of Way (R/W), Plans Specifications and Estimates (PS&E)

and Construction (CON) in the amount of $16,300,000. The Project Programming Request (PPR)

document submitted to Caltrans is provided, showing the estimated budgets for the various phases of work

and the timeline proposed for project delivery.

With this request, the City of Grass Valley is soliciting sealed proposals from qualified firms to perform

and oversee all necessary planning work and related services; including gaining project approval,

completing environmental studies, right of way clearance and preparing final engineering plans and

specifications for the Wolf Creek Community and Connectivity Project in the City of Grass Valley, CA.

The work scope will include additional alternatives analysis/preferred route selection, surveying

(including topographic and boundary surveys), preliminary engineering designs, and preliminary cost

estimates. Some of the alignment and concepts from the 2023 30% level plans may need to be revisited

WOLF CREEK COMMUNITY AND CONNECTIVITY PROJECT - REQUEST FOR PROPOSALS

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and public outreach will need to continue. Specifically, Segment 2 was modified in the grant application

to remove a portion of the trail within Caltrans right of way between the terminus of Segment 1 and a City

owned parking lot at 309 Mill Street (Segment 2a). Now the trailhead will begin at the parking lot and

include a bridge crossing to continue with the alignment on the east side of the creek towards town

(Segment 2b). Additionally, the City wishes to reevaluate the preferred routing of Segment 4 to attempt

to avoid extensive work in Caltrans right of way and follow a revised alignment adjacent to the Kidder

Cemetery before dropping down towards Railroad Ave.

For Segment 5, the City’s preferred alignment has always been closer to the creek rather than routing

shown in the prior plans fronting Idaho Maryland Rd, however approval of this alignment will be highly

dependent on property owner cooperation.

The project will be subject to the California Environmental Quality Act (CEQA) review with the City

anticipated as the lead agency. The consultant team will complete an updated CEQA review process,

which may be as simple as a revalidation of the prior CEQA studies.

This Request for Proposals (RFP) details the scope of work anticipated, proposal requirements,

instructions and selection criteria, financial and general terms and conditions, and a sample services

agreement for the proposed work. The proposals submitted in response to this RFP will be used as the

basis of selecting the Consultant for the engineering design, project management, and environmental

services work described herein, as well consideration for optional amended work of construction

management services for the Wolf Creek Community and Connectivity Project.

2. RFP SCHEDULE

The following represents the tentative schedule for this RFP. Any change in the scheduled dates for

Deadline for Final Questions or Proposal Submission Deadline will be advertised in the form of an

addendum to this RFP. The schedule for the evaluation process and other future dates may be adjusted

without notice.

Deadline for Final Questions

Proposals Due

Proposal Evaluation by Review Team

Interviews of Short-Listed Firms (Optional)

Award Recommendation

Contract Execution/Work Commences

January 14, 2026

January 21, 2026

January 21, 2026 – January 27, 2026

February 3, 2026

February 10, 2026

February 23, 2026

3. PREVAILING WAGE REQUIREMENTS

This project is a “public works” project as defined by California Labor Code Section 1720 et seq. The

successful consultant shall be responsible for compliance with all applicable California State Prevailing

Wage laws (Federal Payment of Predetermined Minimum Wage applies only to federal-aid construction

contracts).

The General Prevailing Wage Rate Determinations applicable to work under this contract are available

and on file with the Department of Transportation's Regional/District Labor Compliance Officer

(https://dot.ca.gov/programs/construction/labor-compliance). General Prevailing Wage Rate

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Determinations applicable to this project may also be obtained from the Department of Industrial Relations

website at http://www.dir.ca.gov.

4. SCOPE OF WORK

The Consultant selected for this project shall have the ability to deliver a wide range of professional

engineering services including, but not limited to, project management, surveying, geotechnical and structural

engineering services, environmental documentation, regulatory permitting, and the preparation of Plans,

Specifications, and Engineer’s Cost Estimates (PS&E). Applicable documents acceptable to the City, the

California Department of Transportation, and other involved regulatory agencies and utility companies will

be completed as necessary to allow the City to immediately proceed to advertise for bids for construction.

In addition, the Consultant shall develop and implement a comprehensive public outreach program for this

project including, but not limited to, presentation materials and public workshops. The Consultant shall work

with the City’s Engineering Division on development of the final trail alignment, coordination with

stakeholders and negotiations with private property owners for easements or right of way acquisitions. The

Consultant shall coordinate this project with Caltrans on behalf of the City and shall prepare the necessary

forms and submittals required to proceed through the project development process and gain the appropriate

approvals needed to construct the proposed improvements.

Project design and related engineering services shall include the following tasks:

A. Project Management and Permitting

The Consultant shall provide professional and technical project management services for the Wolf Creek

Community and Connectivity Project. Project Management tasks the Consultant shall perform include, but

are not limited to:

• Establish a Project Development Team (PDT) including, the design team, City of Grass Valley

staff, and occasionally the CA Department of Transportation (Caltrans),

• Coordination with City staff, Caltrans, and other oversight/resource agencies including, but

not limited to Regional Water Quality Control Board, Army Corp of Engineers, CA Fish and

Wildlife, and utility companies.

• Define key issues and goals and coordinate responsibilities of the project team members.

• Hold bi-weekly project coordination and status meetings, prepare agendas, and record meeting

minutes and action items.

• Prepare monthly progress summary reports addressing the progress of work, updated project

schedules, status of deliverables, budget updates, and anticipated work items. The progress

reports shall also discuss information/decisions required to maintain the project schedule,

problems that have been encountered, and recommendations to address project issues.

• Provide and maintain a detailed Critical Path Method (CPM) schedule. The schedule shall list all

tasks of all parties involved in the project with estimated start and completion date. Updates, if

necessary, shall be provided to the City on a monthly basis and shall include planned and actual

task completion dates.

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• Identify and prepare documents, permits, and technical reports required by City of Grass Valley

and all other regulatory agencies. The Consultant shall coordinate review of the documents and

all other deliverables with the City’s Engineering Division and all other appropriate agencies.

Deliverables:

1. Memorandum identifying the project team, team member responsibilities, key issues, and

project goals

2. Bi-weekly (or as necessary) project coordination and status meeting agendas, meeting

minutes, and action items list shall be distributed to all meeting attendees

3. Monthly progress report and updated schedule

4. Completed forms, documents, technical reports and permits necessary for project approval

from regulatory agencies

B. Surveying And Base Mapping

The Consultant shall conduct a field review at the site prior to starting work on the preliminary design. The

Consultant shall provide topographic survey information as needed to supplement City provided base

mapping and prior surveys. The Consultant shall compile a final base map from the topographic survey

information and shall be responsible for identifying existing utilities, drainage facilities, signing and striping,

fences, trees, edges of pavement, hinge points, flow lines, ditches, slopes, structures, banks, and ground points

to accurately create an existing ground surface in Autodesk Civil 3D for the site. Resulting base mapping

shall include, but not be limited to, existing geometry of roads, existing signing and striping, existing right-

of-way, adjoining property lines, existing drainage facilities, existing underground and overhead utilities,

existing electrical service points, and other relevant design information. The Consultant shall provide all

traffic control and obtain any encroachment permits required to complete this task.

Base mapping shall be developed electronically and provided to the City in an Autodesk Civil 3D .dwg

format. Electronic base mapping files shall contain the three-dimensional terrain model used to create the

contours and shall also include the contours created from the three-dimensional terrain model. Contours shall

be generated at 1-foot contour intervals. Base mapping shall be prepared based on the California State

Coordinate System. The Consultant shall be responsible for providing sufficient permanent survey control

to be able to construction stake the proposed projects.

The Consultant shall be responsible for identifying and accurately mapping the existing and proposed right-

of-way and adjoining property lines. The existing right-of-way and property lines shall be included in the

base topographic mapping for the entire project limits. The Consultant shall identify the right-of-way

necessary to construct the project. The Consultant shall be responsible for monumentation, staking, and

record of survey plats of the final proposed project right-of-way. As currently designed, no significant right

of way acquisitions are anticipated with the project and the consultant is not expected to be responsible for

legal descriptions, deeds or right of way acquisition documents, unless included by contract change order at

a later date (see Right of Way section of this RFP).

Temporary Construction Easements (TCE) may be required across a handful of properties in order to execute

construction activities. The Consultant shall be responsible for identifying TCE areas, coordinating

agreements with property owners, drafting and recording TCE documents, as necessary

Deliverables:

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

WOLF CREEK COMMUNITY AND CONNECTIVITY?PROJECT - REQUEST FOR PROPOSALS

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See also