HVAC System Repairs & Services (SGP Site - Billings, OK)

The objective of this Time-and-Materials Purchasing Agreement is to provide the SGP campus with on-call HVAC repair, maintenance, and emergency response services. The Contractor shall furnish all required qualified labor, supervision, materials, tools, equipment, replacement parts, and technical support necessary to inspect, troubleshoot, service, maintain, repair, and restore HVAC systems and associated components on an as-needed basis. Services shall include routine and urgent work, including after-hours, weekend, and holiday emergency response, to help ensure HVAC systems remain safe, reliable, and operational in support of facility operations, occupant comfort, equipment protection, and mission continuity.

Please furnish quotation to supply the materials and/or services indicated on page two (2), review the applicable documentation, and return any required documents to jmangis@anl.gov.

Any inquiries are to be directed to Jazlyn Mangis, (630) 252-6884, jmangis@anl.gov

Applicable Documentation:

1. Appendix "A", Terms and Conditions for Labor Hour and Time and Materials Contracts, ANL-528, dated April 24, 2024. Review and Accept


2. Appendix “B” Argonne Statement of Work, SOW, dated September 14, 2026. Review


3. Appendix “C” Price Schedule, dated September 15, 2026. Complete and Return


4. High Risk Off-Site 10 CFR 851-Applicable Supplemental Conditions, ANL-366HOS-851, dated April 10, 2024. Review and Accept


5. High-Risk Job Safety Analysis (JSA), ANL-209H, dated August 7, 2024. Complete and Return


6. Pre-Award Information, Representations and Certifications, ANL-70A, dated March 26, 2025. Complete and Return


7. Service Contract Labor Standards Certification, PD-120, dated September 19, 2024. Complete and Return

The attached RFP/RFQ and only Argonne Terms and Conditions will govern any resultant order.

Instructions for High-Risk Service on the Argonne Site

The following must be completed and returned for the instructions:

1. Completed High-Risk Job Safety Analysis Form, ANL-209H, is to be sent to the Argonne Procurement Representative, Jazlyn Mangis via e-mail at jmangis@anl.gov.


2. Insurance Certificate as noted in Section Three (3) of Form ANL-366HOS-851 is to be sent to the Buyer, Jazlyn Mangis via e-mail at jmangis@anl.gov and shall provide by appropriate language that The UChicago Argonne, LLC, The University of Chicago and the US Government are additiona l insureds; that the insurance afforded by such policies is primary insurance and, that all rights of the insurer for contribution from other insurers of The UChicago Argonne, LLC, The University of Chicago and the US Government are waived. Please make sure the Certificate Holder name is UChicago Argonne, LLC operator of Argonne National Laboratory.

No on-site work shall begin until a “Notice to Proceed” is received by the contractor from the Argonne Procurement Representative.

Proposal will be considered incomplete if any of the requested information, listed below, is not provided.

Provide the following with your quotation:

1. Signed Page one of the RFQ (ANL-70).


2. Completed Price Schedule (Appendix C).


3. Completed Representations and Certifications (ANL-70A).


4. Completed Service Contract Act Certification (PD-120).


5. Completed JSA (ANL-209H).


6. Certificate of Insurance.


7. Are there any available discounts for DOE or does this order fall under GSA contract pricing (if yes, please include contract # and expiration date)?