RFQ 2704 - Packaged Air-Cooled Chiller for Power Generation Station (Rebid) RFQ 2704 - Addendum No. 1

EAST BAY MUNICIPAL UTILITY DISTRICT
REQUEST FOR QUOTATION (RFQ) No. 2704
for
PACKAGED AIR-COOLED CHILLER FOR POWER GENERATION STATION
(REBID)
Contact Person: Melbourne Go
Phone Number: 510-287-2017
E-mail Address: melbourne.go@ebmud.com
For complete information regarding this project, see RFQ posted at
https://www.ebmud.com/business-center/materials-and-supplies-bids/current-requests-
quotation-rfqs/ or contact the EBMUD representative listed above. Please note that prospective
bidders are responsible for reviewing this site during the RFQ process, for any published addenda
regarding this RFQ.
PRELIMINARY SUBMITTALS DUE
by
August 19, 2026
PREQUALIFIED BIDDERS' RESPONSE DUE
by
2:00 p.m.
on
September 9, 2026
All bid submissions hand delivered or mailed (USPS, FedEx, UPS, etc.) to the address or PO Box noted below
and must be received no later than 2:00 p.m. on the bid due date.
RESPONSE DELIVERED BY SERVICE (UPS, FedEx, RESPONSE DELIVERED BY MAIL (U.S. RESPONSE HAND-DELIVERED (during business
DHL, etc., during business hours: 8:00 AM - Postal Service) to: hours: 8:00 AM - 4:00 PM only) to:
3:30 PM only) to:
EBMUD-Purchasing Division EBMUD-Purchasing Division
EBMUD-Purchasing Division PACKAGED AIR-COOLED CHILLER FOR PACKAGED AIR-COOLED CHILLER FOR POWER
PACKAGED AIR-COOLED CHILLER FOR POWER POWER GENERATION STATION (REBID)- GENERATION STATION (REBID)- RFQ 2704
GENERATION STATION (REBID)-RFQ 2704 RFQ 2704 Purchasing Office
375 11th Street P.O. Box 24055 375-11TH Street, 1st Floor
Oakland, CA 94607 Oakland, CA 94623 Oakland, CA 94607
REV: 9/23/25

EAST BAY MUNICIPAL UTILITY DISTRICT
RFQ No. 2704
for
PACKAGED AIR-COOLED CHILLER FOR POWER GENERATION STATION (REBID)
TABLE OF CONTENTS
I. STATEMENT OF WORK ........................................................................................................... 3
A. SCOPE................................................................................................................................... 3
B. BIDDER QUALIFICATIONS .................................................................................................... 3
C. SPECIFIC REQUIREMENTS .................................................................................................... 3
D. PREQUALIFICATION OF BIDDERS ......................................................................................... 5
E. DELIVERABLES / REPORTS ................................................................................................... 5
F. INSPECTION ......................................................................................................................... 6
G. FAILURE TO MEET SPECIFICATIONS ..................................................................................... 6
II. CALENDAR OF EVENTS ........................................................................................................... 7
A. NON-MANDATORY SITE VISIT .............................................................................................. 7
III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS ................................................................ 8
A. RFQ ACCEPTANCE AND AWARD .......................................................................................... 8
B. BRAND NAMES, APPROVED EQUIVALENTS, DEVIATIONS, AND EXCEPTIONS .................... 9
C. PRICING ................................................................................................................................ 9
D. NOTICE OF INTENT TO AWARD AND PROTESTS ................................................................ 10
E. METHOD OF ORDERING .................................................................................................... 11
F. TERM / TERMINATION / RENEWAL ................................................................................... 11
G. WARRANTY ........................................................................................................................ 11
H. INVOICING ......................................................................................................................... 12
I. BONDS ............................................................................................................................... 12
IV. RFQ RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION ......................................... 12
A. DISTRICT CONTACTS .......................................................................................................... 12
B. SUBMITTAL OF RFQ RESPONSE ......................................................................................... 13
ATTACHMENTS
EXHIBIT A - RFQ RESPONSE PACKET
EXHIBIT B - INSURANCE REQUIREMENTS
EXHIBIT C - GENERAL REQUIREMENTS
EXHIBIT D - SPECIFICATION EXHIBITS
D1 - Submittal Procedures
D2 - O&M Manual Review Check List Form
D3 - Maintenance Summary Form
D4 - Field Testing and Start Up
D5 - Demonstration and Training
D6 - Packaged Air Cooled Chiller
D7 - Drawing W2840-M-101
D8 - Drawing W28.40-M-102
D9 - Drawing W28.40-M-102.1
EXHIBIT E - BOND FORMS
REV: 9/23/25

PACKAGED AIR-COOLED CHILLER FOR POWER GENERATION STATION (REBID)
I. STATEMENT OF WORK
A. SCOPE
It is the intent of these specifications, terms, and conditions to describe, furnish, and
deliver one (1) packaged, rotary screw air-cooled chiller for cooling of digester gas as
part of a low pressure digester gas conditioning system to f.o.b. destination: 2020 Wake
Ave. Oakland, CA 94607.
East Bay Municipal Utility District (District) intends to award a contract to the to the
Bidder(s) who best meets the District's requirements.
B. BIDDER QUALIFICATIONS
1. Bidder Minimum Qualifications
a. Bidder, Bidder principal, or Bidder's staff shall have been regularly engaged
in the business of providing design and fabrication of industrial chiller
equipment for at least five (5) years.
b. Bidder shall be a certified or authorized manufacturer, dealer, system
integrator, or provider for specified equipment.
c. Bidder shall possess all permits, licenses, and professional credentials
necessary to supply product and perform services as specified under this
RFQ.
d. Bidder shall possess all permits, licenses, and professional credentials
necessary to perform services as specified under this RFQ.
C. SPECIFIC REQUIREMENTS
The District is seeking to purchase one (1) packaged, rotary screw air-cooled chiller, skid
mounted, factory assembled and tested, complete in accordance with Specification
Section 42 22 20. Work includes, but is not limited to:
1. Engineering and fabrication services to provide one (1), 130 nominal tons capacity,
air-cooled chiller packaged complete with screw compressors, condensers,
refrigerant system, hydronic pumps, electrical, variable frequency drives, harmonic
filters, and controls.
2. HFC-454B refrigerant type.
3. Similar in overall dimensions of 88" W x 290" L to fit the existing installation
location. Separate equipment skids shall not be accepted.
RFQ No. 2704
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PACKAGED AIR-COOLED CHILLER FOR POWER GENERATION STATION (REBID)
4. Hydronic package integral to chiller with pumps, valves, buffering tank system, and
air separator.
5. Sound attenuation to reduce operating sound levels to not exceed 72 dBA sound
pressure at 30 feet at full load chiller operation.
6. Provide all coordination with third-party applicator of ES2 coating system, including
delivery to and from shop prior to final delivery to District.
7. Provide FOB delivery to District's Main Wastewater Treatment Plant, 2020 Wake
Avenue, Oakland, CA 94607 for installation by District forces.
8. Provide manufacturer services for installation, testing, startup, and training of
District staff.
9. Provide Operating and Maintenance Manuals and applicable software.
10. Equivalent Manufacturer/Model of existing unit used as a base for modification:
Trane / Model RTAF130.
11. An acceptable equivalent to the above preferred base equipment shall be:
a. Daikin Applied
b. Quantech
c. Carrier
d. Or equal
The District reserves the right to award the contract to the bidder with the
proposed equipment that offers the best value and meets the needs of the District.
The District also reserves the right to be the sole judge of what shall be considered
equal and/or acceptable and may require the bidder to provide additional
information.
This RFQ is subject to acceptance only on the terms and conditions stated in this
RFQ. Any additional or different terms and conditions proposed by the bidder are
hereby rejected and shall be of no force or effect unless expressly assented to in
writing by the District.
a. Use Exhibit A "Exceptions, Clarification and Amendments" to clearly describe
the alternate offered and indicate specifically how it differs from the product
specified in this RFQ.
b. Include complete descriptive literature and/or specifications for the
proposed equipment.
RFQ No. 2704
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PACKAGED AIR-COOLED CHILLER FOR POWER GENERATION STATION (REBID)
D. PREQUALIFICATION OF BIDDERS
Prior to the bid due date, participating Bidders must submit a preliminary equipment
submittal and shop drawings. District shall review the submittals and develop a list of
prequalified bidders who will submit their final bid on the response due date. DO NOT
SUBMIT YOUR QUOTE during this prequalification phase. Please refer to Exhibit A (pages
6-8) and Specification Section 42 22 20 section 1.5. Due date for prequalification is
indicated in Section II. Calendar of Events.
E. DELIVERABLES / REPORTS
The District will receive the packaged air-chiller between 8:00 a.m. and 3:30 p.m.,
Mondays through Fridays except on District holidays. Precise delivery schedules are to
be arranged by contacting Erwin Munasque.
Delivery to: Main Wastewater Treatment Plant, 2020 Wake Ave. Oakland, CA 94607
Upon delivery, the District will inspect the condition of the equipment. In the event
Contractor's product is damaged or does not meet the specification, the District may
reject the equipment at its option and may purchase this material from any supplier on
the open market who can meet the District's specification requirements, or the District
may demand immediate replacement by Contractor of the non-conforming product.
Any costs over and above the original contract price will be charged back to the
Contractor. In addition, Contractor shall bear the costs of removal and disposition for
any delivery which fails to conform to the specifications.
1. PARTS BOOKS, SERVICE MANUALS, OPERATION INSTRUCTIONS, AND APPLICABLE
SOFTWARE
One complete set of operating instructions, parts books, service repair manuals,
and applicable software for all components that make up the equipment must
be furnished at the time new equipment is delivered. NO EXCEPTIONS.
PAYMENT WILL NOT BE MADE UNLESS MANUALS ARE RECEIVED.
2. COMPLIANCE
Unit(s) offered shall comply with all applicable regulations and codes in effect on
the date of the bid opening.
3. SERVICE
Prior to delivery, the equipment shall receive the manufacturer's standard pre-
delivery service and the equipment shall be tested and functionally ready to
operate.
RFQ No. 2704
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PACKAGED AIR-COOLED CHILLER FOR POWER GENERATION STATION (REBID)
4. CONTRACTOR WARRANTY REPAIR REQUIREMENTS
Equipment under warranty shall be repaired and returned within five (5)
working days or a replacement unit acceptable to the District shall be provided
to the District on the sixth day and thereafter until the original unit is returned
to District service. Cost associated with the replacement unit shall be the
responsibility of the Contractor. In addition, any unit out of service for warranty
repair in excess of fifteen (15) working days in a calendar year shall be replaced
with a unit acceptable to the District commencing on the sixteenth day and
everyday thereafter at the expense of the Contractor.
F. INSPECTION
The District will inspect equipment after its arrival at the delivery point. If the rejection
rate of a sample of components is 10% or higher, all components will be rejected.
Contractor is solely responsible for ensuring the equipment arrives at the District's ship-
to location free of defects and manufactured in strict conformance with the
specifications.
In the case that an item or lot is rejected, District Inspectors will provide Contractor and
the EBMUD Purchasing Division with an Inspectors Job Report which will itemize the
product deficiencies and required corrective action.
The District reserves the right-of-access to the Contractor's facility to verify
conformance to this specification at the District's expense.
G. FAILURE TO MEET SPECIFICATIONS
In the event any shipment or shipments of a Contractor's product do not meet the
specification or delivery requirements, the District may reject the shipment or
shipments and, at its option, may purchase this material from any supplier on the open
market who can meet the District's specification requirements, or the District may
demand immediate replacement by Contractor of the non-conforming product. Any
costs over and above the original contract price will be charged back to the Contractor.
In addition, Contractor shall bear the costs of removal and disposition for any delivery
which fails to conform to the specifications.
RFQ No. 2704
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PACKAGED AIR-COOLED CHILLER FOR POWER GENERATION STATION (REBID)
II. CALENDAR OF EVENTS
EVENT DATE/LOCATION
RFQ Issued July 30, 2026
NON-MANDATORY/ August 5, 2026 @ 9:00 -10:30 Additional information
Conference/Site Visit a.m. Please RSVP to shall be provided by
melbourne.go@ebmud.com email when your
indicate if you will attend reservation for the site
onsite or online. See section tour has been confirmed.
II.A.
Deadline For Submission August 11, 2026
of Questions
Preliminary Submittal August 19, 2026 by 2:00 p.m.
Due Date
Notice of Prequalified August 26, 2026
Bidders
Response/Quotes Due ** PREQUALIFIED BIDDERS ONLY**
September 9, 2026 by 2:00 p.m.
Bids will be opened publicly in the William "Bill" Patterson
Boardroom at 375 Eleventh St.,
Oakland, CA 94607*
Results will also be posted online.
Anticipated Contract October 13, 2026
Start Date
Note: All dates are subject to change by District.
Bidders are responsible for reviewing https://www.ebmud.com/business-center/materials-
and-supplies-bids/current-requests-quotation-rfqs/ for any published addenda. Hard copies
of addenda will not be mailed out.
A. NON-MANDATORY SITE VISIT
Non-Mandatory site visit will be held to:
1. Allow the District to discuss the scope of the project.
2. Provide Bidders an opportunity to survey the site.
3. Provide an opportunity for Bidders to ask specific questions about the project
and request RFQ clarifications.
Provide the District with an opportunity to receive feedback regarding the project and
RFQ.
RFQ No. 2704
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PACKAGED AIR-COOLED CHILLER FOR POWER GENERATION STATION (REBID)
To participate in the conference, please email the following information to
melbourne.go@ebmud.com by August 4, 2026, 12:00 PM:
Subject: RFQ 2704 - RSVP
Message: Name of Attendee, company name, phone number, and email
address. Please indicate if attending online or in person.
You will receive a confirmation email that you have been included on the list.
In Person: August 5, 2026, 9:00 - 10:30 a.m.
Main Wastewater Treatment Plant
2020 Wake Ave, Oakland, CA 94607
Park at the visitor parking area just outside the gate and check in at the
guard station.
Online: August 5, 2026, 9:00 - 10:30 a.m.
A Teams Link will be sent following the RSVP.
IMPORTANT:
Due to security considerations, all site visitors will be required to register with
security personnel and provide a California Drivers' License or photo ID for entry
(NO EXCEPTIONS).
The Site Visit is not mandatory. If you are not on the list or if attendees are late for more
than 15 minutes, they may not be able to enter or participate in the conference. Please
plan to arrive early.
All questions deemed to be pertinent by the District will be addressed in the Addenda
following the site visit.
III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS
A. RFQ ACCEPTANCE AND AWARD
1. RFQ responses will be evaluated by the Selection Committee and will be scored
and ranked in accordance with the RFQ section entitled "Evaluation
Criteria/Selection Committee."
2. The Selection Committee will recommend award to the Bidder who, in its
opinion, has submitted the RFQ response that best serves the overall interests of
the District. Award may not necessarily be made to the Bidder with the lowest
overall cost.
3. The District reserves the right to award to a single or to multiple General or
Professional Service Providers, dependent upon what is in the best interest of the
District.
RFQ No. 2704
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PACKAGED AIR-COOLED CHILLER FOR POWER GENERATION STATION (REBID)
4. The District has the right to decline to award this contract or any part of it for any
reason.
5. Any specifications, terms, or conditions issued by the District, or those included in
the Bidder's submission, in relation to this RFQ, may be incorporated into any
purchase order or contract that may be awarded as a result of this RFQ.
6. Award of contract. The District reserves the right to reject any or all proposals, to
accept one part of a proposal and reject the other, unless the Bidder stipulates to
the contrary, and to waive minor technical defects and administrative errors, as
the interest of the District may require. Award will be made, or proposals
rejected by the District as soon as possible after proposals have been opened.
B. BRAND NAMES, APPROVED EQUIVALENTS, DEVIATIONS, AND EXCEPTIONS
Any references to manufacturers, trade names, brand names, and/or catalog numbers
are intended to be descriptive, but not restrictive, unless otherwise stated, and are
intended to indicate the quality level desired.
The District reserves the right to be the sole judge of what shall be considered equal
and/or acceptable and may require the bidder to provide additional information and/or
samples. If the bidder does not specify otherwise, it is understood that the brand and/or
product referenced in this RFQ will be supplied.
Taking exception to the RFQ, or failure on the part of the bidder to comply with all
requirements and conditions of this RFQ, may subject the RFQ response to rejection. If
no deviations are shown, the bidder will be required to furnish the material exactly as
specified. The burden of proof of compliance with the specifications will be the
responsibility of the bidder.
This RFQ is subject to acceptance only on the terms and conditions stated in this RFQ.
Any additional or different terms and conditions proposed by the bidder are hereby
rejected and shall be of no force or effect unless expressly assented to in writing by the
District.
C. PRICING
1. All prices are to be F.O.B. destination. Any freight/delivery charges are to be
included.
2. Prices quoted shall be firm for the first one (1) year any contract that may be
awarded pursuant to this RFQ
3. All prices quoted shall be in United States dollars.
4. Price quotes shall include any and all payment incentives available to the District.
RFQ No. 2704
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PACKAGED AIR-COOLED CHILLER FOR POWER GENERATION STATION (REBID)
5. Bidders are advised that in the evaluation of cost, if applicable, it will be assumed
that the unit price quoted is correct in the case of a discrepancy between the unit
price and extended price.
D. NOTICE OF INTENT TO AWARD AND PROTESTS
At the conclusion of the RFQ response evaluation process, all entities who submitted a
bid package will be notified in writing by e-mail or USPS mail with the name of the
Bidder being recommended for contract award. The document providing this
notification is the Notice of Intent to Award.
Protests must be in writing and must be received no later than seven (7) workdays after
the District issues the Notice of Intent to Award. The District will reject the protest as
untimely if it is received after this specified time frame. Protests will be accepted from
bidders or potential bidders only.
If the protest is mailed and not received by the District, the protesting party bears the
burden of proof to submit evidence (e.g., certified mail receipt) that the protest was
sent in a timely manner so that it would be received by the District within the RFQ
protest period.
Bid protests must contain a detailed and complete written statement describing the
reason(s) for protest. The protest must include the name and/or number of the bid, the
name of the firm protesting, and include a name, telephone number, email address and
physical address of the protester. If a firm is representing the protester, they shall
include their contact information in addition to that of the protesting firm.
Protests must be mailed, hand delivered, or emailed to the Manager of Purchasing,
Mailstop 102, East Bay Municipal Utility District, 375 Eleventh Street, Oakland, CA 94607
or P.O. Box 24055, Oakland, California 94623. Facsimile and electronic mail protests
must be followed by a mailed or hand delivered identical copy of the protest and must
arrive within the seven workday time limit. Any bid protest filed with any other District
office shall be forwarded immediately to the Manager of Purchasing.
The bid protester can appeal the determination to the requesting organization's
Department Director. The appeal must be submitted to the Department Director no
later than five workdays from the date which the protest determination was transmitted
by the District, to the protesting party. The appeal shall focus on the points raised in the
original protest, and no new points shall be raised in the appeal.
Such an appeal must be made in writing and must include all grounds for the appeal and
copies of the original protest and the District's response. The bid protester must also
send the Purchasing Division a copy of all materials sent to the Department Director.
The Department Director will make a determination of the appeal and respond to the
protester by certified mail in a timely manner. If the appeal is denied, the letter will
RFQ No. 2704
Page 10