RFP ? Muldoon Safe Harbor Playground Project

731 E. 8th Avenue
Anchorage, AK 99501
907.279.2511
www.ruralcap.org
______________________________________________________________________
REQUESTFOR PROPOSAL (RFP)
Addendum 1
Muldoon Safe Haror Playground Project
7/27/2026
Please see the following changes to the RFP.
New submission Deadline will be Wednesday, August 5, 2026, by 4:00 PM
New question submission deadline will be Thursday, July 30, 2026, by 4:00
PM.
No further changes to the RFP.

731 E. 8th Avenue
Anchorage, AK 99501
907.279.2511
www.ruralcap.org
REQUEST FOR PROPOSAL (RFP)
Muldoon Safe Harbor Playground Project RFP
Prepared By: Darrel Behymer, CPP
Date: 7/16/2026
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Muldoon Safe Harbor Playground Project RFP
REQUEST FOR PROPOSAL
SUBMISSION DEADLINE: July 27, 2026, at 4PM
QUESTION SUBMISSION DEADLINE: July 23, 2026, at 4PM
Walkthrough Request: Email or call Emily Plant to set up an appointment to conduct a personal walkthrough of the
playground area at Muldoon Safe Harbor July 20 - 24, 2026.
BID LOCATION: 207 Muldoon Road, Anchorage, AK 99504
Questions may be submitted in written form no later than to:
RFP Contact Name: Emily Plant
Email Address: eplant@ruralcap.org
INTRODUCTION
Rural Alaska Community Action Program, Inc. (RurAL CAP) Muldoon Safe Harbor Manager, Emily
Plant, is requesting proposals from qualified contractors that are licensed to do business in Alaska.
Enclosed is pertinent information for use in preparing your bid. This information will be used as a
guide in preparing any subsequent contract. Bids must be received via email to
dbehymer@ruralcap.org by 4:00 PM July 27, 2026. All bids must include the reference on email
subject, "Muldoon Safe Harbor Playground Project RFP," and addressed to: Darrel Behymer, CPP.
Bids received after the deadline specified above will not be accepted. All questions regarding this
bid request must be emailed prior to July 23, 2026, at 4 pm (Alaska Standard Time). Responses to
questions will be sent to all parties who have received bid packages, proposals and who have
registered their email address. To register your email, email Darrel Behymer, CPP.
RurAL CAP reserves the right to reject any and all bids and waive informalities in procedures.
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Muldoon Safe Harbor Playground Project RFP
INDEX
SECTIONS
1. General Information
2. Rules Governing Competition
3. Scope of Work
4. Proposal and Submission Requirements
5. Evaluation and Selection Process
Appendix A: Schedule A Insurance and Indemnification
SECTION 1: GENERAL INFORMATION
The Rural Alaska Community Action Program (RurAL CAP) is soliciting proposals from certified general
contractor to focuses exclusively on the procurement, installation, and mandatory implementation of
safety surfacing and playground equipment at the specified RurAL CAP Muldoon Safe Harbor playground
location. The primary aim is to enhance play functionality and aesthetic appeal with an emphasis on
flexibility and safety.
The following proposal request will outline the project goals and detail the format you should submit your
proposal. Please read the timeline carefully. In order for your proposal to be considered, your proposal
must meet our deadlines included in the timeline under Section 3.
Preparation Costs & Fees
RurAL CAP shall not be responsible for bid preparation costs, nor for costs including attorney's fees
associated with any (administrative, judicial, or otherwise) challenge to the determination of the highest
ranked bidder and/or award of a contract and/or rejection of bids. By submitting a bid each bidder agrees
to be bound in this respect and waives all claims to such costs and fees.
SECTION 2: RULES GOVERNING COMPETITION
2.1 Examination of Bids
Bidders are encouraged to thoroughly review the complete RFP package prior to preparing and
submitting a response.
2.2 Confidentiality Information
The content of all bids will be kept confidential. A letter will be released to each vendor who
submitted their bid if it has been accepted or not after the review committee has completed.
2.3 Proposal Format
Bids are expected to be brief and specifically address the criteria listed under the scope of work.
2.4 Signature Requirements All bids must be signed.
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Muldoon Safe Harbor Playground Project RFP
2.5 Bid Submission
Bids shall be emailed to dbehymer@ruralcap.org
2.6 News Releases
News releases pertaining to any award that may result from the RFP shall not be made without
prior written approval of the RurAL CAP CEO.
2.7 Disposition of Bids
All materials submitted in response to this RFP shall become the property of RurAL CAP. The
original shall be retained for the official file and will become public record after the award of the
Contract or Contracts.
2.8 Modifications/Withdrawal of Proposals
A respondent may withdraw a bid at any time prior to the final submission date by sending written
notification of its withdrawal and signed by an agent authorized to represent the respondent. The
respondent may then submit a new or modified bid before the final submission date. Modifications
offered in any other matter, oral or written, will not be considered. A final bid cannot be changed
or withdrawn after the time designated for receipt except for modifications requested by RurAL
CAP after the date of receipt.
2.9 Oral Change/ Interpretation
No oral change or interpretation of any provision contained in this RFP is valid.
2.10 Late Submissions
Bids received after the RFP deadline will not be considered.
2.11 Rejection of Proposals
RurAL CAP reserves the right to reject any or all bids if determined to be in the best interest of
RurAL CAP.
2.12 Equal Employment Opportunity Reporting Requirements
The successful bidder may be required to execute and return EEO reporting forms if required.
2.13 License and Insurance Requirements
The successful bidder is required to provide, with the bid, a current Business License (or permit),
Proof of Liability Insurance, Workers Compensation Insurance and other required federal, state, or
local licenses. Please review attached Schedule A, this covers RurAL CAP's insurance
requirements to consider while submitting your bid.
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Muldoon Safe Harbor Playground Project RFP
SECTION 3.0: SCOPE OF WORK
The Rural Alaska Community Action Program (RurAL CAP) is soliciting proposals from certified general
contractor for our renovation project of our Muldoon's Safe Harbor's playground that will be focusing on
developing a plan, procurement, installation, mandatory implementation of safety surfacing and
playground equipment at the specified playground location. The primary aim is to follow licensure
requirements, enhance play functionality and aesthetic appeal with an emphasis on flexibility and safety.
1. Installation of Safety Surfacing:
* Install new cushion tile surfacing across the playground to provide a safe, impact-absorbing surface under and
around the play areas. This surfacing is mandatory to meet safety standards and enhance comfort for the
children.
2. Site Preparation and Installation of Playground Equipment:
* Prepare areas for Playground Equipment and Site Furnishings.
3. Project Management:
* Contractor Requirements: Contractors must be licensed and have proven experience in playground
construction, especially in installing safety surfacing and building secure fences or walls.
* Timeline: The project is to commence as soon as possible, with completion targeted for no later than
12/31/2026.
* Budget and Funding: Detailed cost estimates will be finalized following the procurement of bids from qualified
contractors. Priority will be given to cost-effective solutions that do not compromise safety or quality.
Project not to Exceed $200K.
SECTION 4.0: PROPOSAL AND SUBMISSION REQUIREMENTS
To achieve a uniform and expedited review process and ensure the maximum degree of comparability, it is
required that the bids be organized in the manner specified. Bids shall not exceed 5 pages in length
(excluding letter of transmittal, resumes, title page(s), index/table of contents, attachments, or dividers).
Information in excess of those allowed will not be evaluated or scored. One page shall be interpreted as
one side of single lined, typed, 8 1/ 2 " x 11" paper.
4.1 Title Page
Show the bid name (RFP), bidders name, company name if applicable, address, telephone number
and date.
4.2 Proposed Fee Schedule/Costs/Budget Limits
Bids must be submitted on your own bid sheet, for services described under this scope of work. The
email must clearly state the RFP name and company name. (if the bid sheet is too small, please
provide your own).
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Muldoon Safe Harbor Playground Project RFP
4.3 Provide a copy of your Certificate of Insurance and Business License.
4.4 Warranty Coverage: Does your company provides one-year warranty coverage for all products and
materials it installs?
SECTION 5.0: EVALUATION & SELECTION PROCESS
5.1 Criteria
The criteria that will be considered during evaluations, and the associated point values, are
as follows:
Fee's / costs 55 points
Back Ground and Experience 25 points
Meeting the requirements of the RFP* 20 points
Total: 1 00 Points
*By providing all requested documents
5.2 Evaluation Process
A committee of RurAL CAP staff will evaluate and rank all bids received prior to the deadline.
Oral interviews are not expected to be used in the selection of the successful bidder however,
RurAL CAP reserves the right to interview the highest ranked bidder if deemed necessary.
5.3 Selection Process
The highest ranked bidder may be invited to enter final contract negotiations with RurAL CAP for
the purposes of contract award. If an agreement cannot be reached, the second highest bidder
may be contacted for negotiations. RurAL CAP reserves the right to terminate negotiations with
any bidder should it be in RurAL CAP's. RurAL CAP reserves the right to reject any and all bids
submitted.
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Muldoon Safe Harbor Playground Project RFP
Appendix A
Schedule A
INSURANCE & INDEMNIFICATION
CONTRACTOR shall comply with the provisions herein entitled, Schedule A Insurance &
Indemnification. CONTRACTOR, at its sole cost, shall purchase and maintain the required insurance
with coverages, endorsements, waivers, and limits as described therein.
All insurance shall be maintained continuously during the life of the Contract. CONTRACTOR shall
furnish to Rural Alaska Community Action Program (RurAL CAP), certificates showing the type,
amount, class of operation, effective dates, and dates of expiration of policies. Such evidence is to be
provided by CONTRACTOR to RurAL CAP no less than ten (10) days prior to CONTRACTOR
commencing work. It is understood and agreed that RurAL CAP shall be entitled to notification at
least 30 days prior to the expiration of such policies. Failure by CONTRACTOR to maintain insurance
coverage as agreed shall be a material breach of this Contract and will result in termination of this
Contract. Certificates shall be addressed to: Rural Alaska Community Action Program (RurAL CAP).
RurAL CAP shall not be required to confirm that CONTRACTOR has provided evidence of coverage
and/or renewals and no waiver by RurAL CAP of any of CONTRACTOR's obligations pursuant to this
or any other provision of this Contract shall occur or be inferred or implied by any failure of RurAL
CAP to insist upon strict performance of this or any other section of this Contract.
All insurance required to be maintained by CONTRACTOR shall be primary to any and all insurance
(including self-insurance) obtained or maintained by, or otherwise available to RurAL CAP and all
policies shall be endorsed accordingly. RurAL CAP's insurance shall not be called upon to contribute
or participate with the CONTRACTOR's insurance on any basis.
Except for Worker's Compensation and Professional Liability, each and every insurance policy
required of CONTRACTOR shall include an insurer's waiver of subrogation rights in favor of RurAL
CAP. Each and every insurance policy required of CONTRACTOR shall be endorsed to name RurAL
CAP as Additional Insured with respect to liability arising out of CONTRACTOR's operations and/or its
services hereunder.
In the event the terms of the current Contract and this Schedule A conflict, the terms of the contract
shall control.
Insurance Type and Limit Requirements:
* Workers Compensation for not less than $ 500,000.00 per occurrence
* Commercial General Liability not less than $ 1,000,000.00 per occurrence
* Automobile Liability Insurance not less than $ 1,000,000.00 per occurrence for bodily injury
and property damage
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