Grass and Debris Abatement Bid Package

Location:	North Carolina
Posted:	Mar 25, 2026
Due:	Apr 28, 2026
Agency:	Winterville town
Type of Government:	State & Local
Category:	89 - Subsistence (Food)
Publication URL:	To access bid details, please log in.

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INVITATION FOR INFORMAL BIDS

GRASS AND DEBRIS ABATEMENT

FOR THE TOWN OF WINTERVILLE, CODE ENFORCEMENT DIVISION

PER SPECIFICATION

INSTRUCTIONS FOR BIDDERS

The person, firm or corporation making a proposal shall submit it, in a sealed envelope, to the Town of Winterville –

Code Enforcement Division, 2571 Railroad St., Winterville, NC 28590, or if by mail to the Town of Winterville, Code

Enforcement Division, P.O. Box 1459, Winterville, NC 28590, on or before April 28, 2026 at 5:00 pm. This sealed

envelope needs to be submitted to the Code Enforcement Officer. The words “Informal Bid for Grass and Debris

Abatement” shall appear on the outside of the sealed envelope.

The bidder shall insert all the required responses on the “Bid Proposal” form attached to the “Grass and Debris

Abatement Requirements” document. The prices inserted shall be the full cost including all factors whatsoever and to

include overhead and material costs. Failure to have all required documentation in the sealed envelope could result in

not being considered. Bids not submitted on the forms provided shall not be considered. No bid may be changed or

withdrawn after 5:00 pm on April 28, 2026. Any modifications or withdrawals requested before this time shall be

acceptable only when such request is made in writing to the Code Enforcement Officer and the reasons for withdrawal

are stated. Bids will be opened and begin to be reviewed on April 29, 2026 at 3:00 pm. You are welcome to be present

at this time and date in the Winterville Town Hall Executive Conference Room, 2571 Railroad St., Winterville, NC 28590.

No awarding bid will be issued until staff has a chance to review all submitted documentation, verified information, and

has been authorized to do such. The bid award date will be no later than May 4, 2026. Bid tabulation sheets will be

available to all interested parties after the bid award date. The Town of Winterville Code Enforcement Division reserves

the right to reject any and all bids, to waive any informalities, and to accept the bid or any portion thereof that is

deemed most advantageous to the Town.

The attached specifications represent the minimum performance characteristics desired in the service to be provided.

These requirements are not intended to prevent obtaining fair responses or to eliminate competition. They are intended

for the protection of each and every bidder and to insure, if possible, that all bids submitted shall be upon a fair and

comparable basis. This is an indefinite quantity agreement. The contractor agrees to provide to the Town the services

requested. The Town and contractor agree there is no minimum or maximum of services required under this agreement.

Any changes in address, telephone, e-mail, or facsimile or electronic transmission number shall be sent immediately to

the Town of Winterville Code Enforcement Officer.

If the bidder/contractor fails to perform the requirements of the Grass and Debris Abatement Requirements

within the time prescribed the work order shall be in default. The Town reserves the right to cancel the work order and

issue an order to another bidder/contractor under this agreement. The bidder/ contractor in default will be responsible

for any additional cost or expenses incurred by the Town to have completed or performed the work order either not

completely satisfactorily or within the prescribed time by default bidder/contractor.

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It is expressly understood by the bidders that written notice of award by the Town will constitute an agreement by the

Town to consummate the transaction and will serve together with proposal, advertisement, these instructions, and the

detailed specifications, as the entire form of contract between the parties except in cases where formal contracts are

warranted. Each bidder shall affirm that no official or employee of the Town of Winterville is directly or indirectly

interested in the proposal for any of personal gain.

The Town has adopted an Equal Employment Opportunity Clause which is incorporated into all specifications, purchase

orders, and contracts, whereby a vendor agrees not to discriminate against any employee or applicant for employment

because of race, color, religion, gender, national origin or ancestry. A copy of this clause may be obtained at the Town

Clerks Office, Town Hall, Winterville, NC. By submitting a proposal, the firm is attesting that they are an Equal

Opportunity Employer.

Federal Law (Rehabilitation Act and ADA) prohibits handicapped discrimination by all government units. By submitting a

proposal, the vendor is attesting to its policy of nondiscrimination regarding the handicapped.

It is expressly understood by the bidder/contractor that the bidder/contractor and any employees of the

bidder/contractor are not employees or agents of the Town of Winterville.

The bidder/contractor acknowledges and understands that inclusive in the award and part of the subsequent contract

the bidder/contractor agrees to indemnify and hold harmless the Town of Winterville, its managers, directors, council

members, officers and employees for any negligence resulting in injury, death or damage to property caused by the

bidder/contractor including any of its employees during the performance of this agreement. The bidder/contractor

assumes all liability and responsibility for injuries, claims for suits for damages to persons or property of whatsoever kind

of character whether real or asserted, occurring during the time the services are being performed and arising out of the

negligent performance of same incurred by any employee, agent or contractor of the bidder/contractor in the

performance of the terms and conditions of this agreement. Failure to perform any of the duties or assignments within

the time period shall result in the assessment of liquidated damages in the amount of fifty (50) dollars per day until the

task has been completed and passed inspection.

The Town reserves the right to award this agreement as a single award or it is determined the best interests of the Town

as determined solely by the Town, this agreement may be awarded to one or more bidders/contractors for the

categories listed in the bid package.

Questions regarding any part of this bid shall be directed to Evan Johnston at 252-756-2221 ext. 2419.

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Town of Winterville

Code Enforcement Division

2571 Railroad St.

Winterville, NC 28590

252-756-2221 ext 2345

inspections@wintervillenc.com

Grass and Debris Abatement Requirements

1) The contractor will pick up all trash, debris, and wood on each parcel prior to cutting the lot. Any

trash in excess of a 64-gallon trash container will be considered an extra charge and subject to

additional fees. All trash is required to be removed upon completion of the job. If the trash and

debris is in excess of the description, immediately contact the Code Enforcement Officer who

assigned the work to you for clarification before authorization to proceed forward is granted.

Failure to obtain prior approval can result in nonpayment of any claimed additional work.

2) All vegetation (i.e. grass, weeds, noxious vines, and items of like kind) will be cut to a height of no

more than two (2) inches. All parcels will be trimmed and edged. All grass clippings will be blown

out of roadways and away from storm water drains. If clumps of vegetation exist or remain, they

should be smoothed or leveled out in order to even out the property with no mound of clippings

remaining after conclusion of cutting.

3) If the parcel becomes a scheduled cut and is deemed a chronic violator under the Code Enforcement

Standards, you are authorized to spray and maintain the property for weed control and overgrowth

of excessive vegetation in order to assist you in your routine efforts. Your effort and cost analysis

must be approved be the Code Enforcement Division before steps can be taken. Failure to obtain

prior approval can result in nonpayment of any claimed additional work.

4) If the parcel needs to be abated with a grass and weed height greater than 1.5 feet (18 inches) tall

for 50% or more of the parcel, this will be considered an excessive cut to bring the property into

compliance and to obtain the 2-inch height. If you as the contractor approach a parcel and are

unsure of vegetation height, contact the assigning code enforcement officer prior to beginning

work. It is your responsibility to receive authorization for any additional height change prior to

beginning work. Failure to get prior approval for work will result in forfeiture of payment for the

additional height charge.

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5) The assigned Code Enforcement Officer will respond to the location to conduct a re-inspection of

the parcel when the project is complete. Code Enforcement staff will conduct this re-inspection to

ensure that all work is completed to the required specifications prior to processing of payments

from the Town of Winterville. To ensure quick and prompt payment call for a re-inspection as soon

as possible so the inspector can schedule as early as possible. If the contractor fails to perform the

work as directed under the terms of the bid and the contractor is required to re-cut or complete

abatement, additional work or abatement shall be at no additional cost to the Town of Winterville.

6) Trip tickets or dumping fee documentation will be submitted with each submitted invoice.

7) All contractors shall furnish all their own equipment. All equipment must meet the following

specifications or greater.

a) Equipment

i) PPE

(1) Hard Hats / Forestry helmets.

(2) Closed steel toe shoes.

(3) Safety glasses / shield.

(4) Long pants worn at all times.

(5) Ear protection.

(6) Safety vest.

(7) First aid kit.

(8) Fire extinguisher.

(9) Cellular telephone.

(10) MSDS sheets.

(11) Any safety precautions and procedures shall be used at all times, in accordance with

OSHA regulations.

ii) Vehicle / Equipment

(1) Safety cones shall be used when parking on public street.

(2) Hazard lights or another form of vehicle identification illumination system shall be

operational when parking on public street.

(3) Work vehicles shall be parked in accordance to local and state laws.

(4) All safety guards and shields shall be used in accordance with the manufacture’s

specifications when the operator deems it applicable.

(5) Any safety precautions and procedures shall be followed in accordance with OSHA

regulations.

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b) Required Minimum Equipment

i) Lawn Mowing Equipment

(1) Contractor shall have a minimum of one commercial grade lawn mower. Mower shall

have a minimum of 20 horsepower and a minimum 50-inch cut capacity.

ii) Brush mower

(1) Contractor shall have a minimum of one Tractor with commercial grade brush mower

attachment.

iii) Trimmer

(1) Contractor shall have a minimum of two commercial grade trimmers.

iv) Blower

(1) Contractor shall have a minimum of one commercial grade blower.

v) Miscellaneous hand equipment

(1) Rake(s)

(2) Shovels(s)

(3) Broom(s)

(4) Lopper(s)

(5) Handsaw(s)

(6) Chainsaw(s)

vi) Hauling Capabilities

(1) Contractor shall have a minimum of one trailer or box vehicle to transport and secure

their equipment.

(2) Trailer shall be legally registered and licensed.

(3) All trailer lights shall be operational.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Grass and Debris Abatement Bid Package

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See also