CHFA 299-RFP for Snow/Ice Removal and Management at 999 West Street, Rocky Hill, Connecticut

Dear Interested Party: Date: October 8, 2026
REQUEST FOR PROPOSALS FOR SNOW/ICE REMOVAL AND
MANAGEMENT AT 999 WEST STREET, ROCKY HILL, CONNECTICUT
The Connecticut Housing Finance Authority ("CHFA") requests written proposals from qualified and
experienced snow and ice removal contractors to provide comprehensive snow and ice management
services for its office located at 999 West Street, Rocky Hill, Connecticut. CHFA will not reimburse for
any expenses incurred in connection with this Request for Proposals ("RFP") including, but not limited
to, the cost of preparing the initial response and any additional information requested or travel expenses
relating to any oral presentation. Please be advised that responses will be considered property of CHFA,
are matters of public record, and may be disclosed by CHFA after the awarding of a contract.
OVERVIEW
CHFA, a body politic and corporate constituting a public instrumentality and political subdivision of the
State of Connecticut, was created in 1969 and operates pursuant to Chapter 134 of the Connecticut General
Statutes, as amended. CHFA's purpose is to help alleviate the shortage of affordable housing for low-
income and moderate-income families and persons in Connecticut by providing single family mortgages,
financing for rental housing, and mortgages for the purchase, development and construction of housing.
For additional information about CHFA, please reference CHFA's website at www.chfa.org.
SCOPE OF SERVICES
CHFA is seeking proposals from qualified and experienced snow and ice removal contractors to provide
comprehensive snow and ice management services. The services shall include but not be limited to
plowing, shoveling, treating outdoor surfaces, and properly removing snow, ice, frozen rain, sleet, and
any other precipitation that may accumulate and/or freeze. The requested services include all follow-up
treatments, as needed.
Selected contractor shall maintain safe pedestrian accesses by:
* Clearing sidewalks and walkways
* Clearing entrances and exit routes
* Clearing accessible parking spaces and access aisles
* Clearing areas surrounding building entrances and dumpster area
* Treating icy surfaces

Prior to the first snow, the awarded contractor must stake or mark sidewalks, fire hydrants, islands, etc.,
and replace stakes, as needed, throughout the season. Awarded contractor must also remove the stakes at
the end of the season.
Deicing materials shall be applied at appropriate rates, based upon temperature, precipitation, pavement
conditions, and manufacturer recommendations. The selected contractor shall avoid unnecessary or
excessive application of salt or other deicing materials and shall take reasonable measures to minimize
damage to landscaping, pavement, concrete, drainage systems, vehicles, and the environment.
The selected contractor should be aware of the weather forecast and will be expected to self-start and
deploy equipment, personnel, pre-treatments, treatments, and follow-up treatments as needed.
Immediately after the start and during light precipitation events during the normal work week (Monday
through Friday), selected contractor should inspect all areas to assess whether walkways, entrances, and
parking lot need to be treated. For overnight precipitation and icing Monday through Friday, selected
contractor should have cleared property no later than 6:00 a.m. Prospective bidders must be available to
provide 24-hour services, seven days a week and should be available Monday through Friday within two
hours from the first snowfall, ice events, and changes in precipitation.
In the event the selected contractor is made aware of additional services or treatments needed, selected
contractor must be available within (1) one hour of being notified. Selected contractor must also be
available on an "as needed" basis to move snow from various locations on the property.
The selected contractor shall provide properly maintained and appropriately sized equipment sufficient to
perform the work efficiently and safely.
Selected contractor will be responsible for damage caused by its employees, equipment or operations, and
must report any damage to CHFA immediately.
The anticipated contract term is one year with the option to renew for two additional years, subject to
CHFA's sole determination of satisfactory performance by selected contractor.
A prebid meeting will not be held. However, prospective bidders are strongly encouraged to visit the
property before submitting a proposal to become familiar with the parking lot configuration, sidewalks,
building entrances and accessible parking spaces. Please also refer to the attached drawing.
EVALUATION CRITERIA
Firms will be evaluated on the basis of their written responses to this RFP, additional written information
as requested by CHFA, in person and/or virtual interviews, if any, including, but not limited to, the
following criteria:
* Relevant experience and qualifications
* Snow and ice management approach
* Staffing, equipment and response capability
* Fees
* References
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CHFA may select multiple firms for the services described herein. No selected firm is guaranteed or
ensured any number of contracts or proportion of business.
REQUESTED INFORMATION
All firms must address the following issues and questions:
1. Provide a brief description of your firm, its history and main areas of business. Indicate the total
number of staff and the team available to CHFA.
2. Provide a summary of the key strengths and qualifications of your firm to serve as snow and ice
removal and contractor to CHFA. (Your response to this question should not exceed one page
3. Describe your presence in Connecticut, if any, including corporate existence in Connecticut,
whether formed in Connecticut or authorized to do business in the state. This may include, but not
be limited to, information on the number of offices your firm maintains in Connecticut, the location
of such offices, the number of Connecticut residents employed in those offices, and payroll and
corporate taxes paid in Connecticut. If your firm currently is not registered with the Connecticut
Secretary of State, please indicate whether your firm will register if your firm is awarded this
contract.
4. Include any participation by your firm in any civic or other non-profit activities, including any
charitable contributions that your firm made in Connecticut.
5. Provide the rate or range of rates at which services would be billed. You may quote a yearly flat
fee for all services or indicate a yearly charge for each individual service described in Exhibit A
attached.
6. Provide, in tabular form, information on the employee composition of your firm indicating the
total number of employees and the total number and percentages of minorities and women
employed and their titles.
7. Submit specific information regarding your firm's commitment to Affirmative Action and/or
Diversity, Equity and Inclusion. Please include, at a minimum, policies and practices, including
but not limited to hiring practices, and any information that would demonstrate your firm's
commitment to expanding diversity in the workplace, including recruiting initiatives, retention and
promotion efforts and ongoing assessment of your firm's progress with respect to underrepresented
groups (e.g. in terms of ethnicity, gender, sexual orientation, disability, etc.). Please include your
firm's most recent EEO-1 report if required to file.
8. Describe any and all material lawsuits, legal or administrative proceedings or governmental
investigations, criminal actions or law enforcement activities (including those by federal, state or
local authorities, or self-regulatory organizations) or non-routine inquiries or investigations
relating to you, your firm, or any of your affiliates, including any proceedings to which you, your
firm, your affiliates or any of their respective officers, directors or employees are a named party
or of which any of such has been the focus, that have occurred in the last three (3) years or that are
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currently threatened, including whether you, your firm, or any of your affiliates, or their respective
officers, directors or employees have been censured by any regulatory body. Describe any such
circumstances and advise whether these investigations or proceedings will affect you or your
firm's ability to complete the proposed transaction and perform the services in this RFP.
9. Describe whether you foresee any potential conflicts of interest arising from providing these
services. If so, describe how your firm would address potential conflicts of interest.
10. Has your firm ever been removed from an account prior to the expiration of its contract (i.e., been
fired)? If so, please explain. If you wish, list the name of a third party with whom the Authority
could discuss this termination.
11. Describe your firm's knowledge of and past experience with CHFA.
12. Please provide as references a minimum of three clients for whom your firm has performed similar
and substantial services. Please include the name of the person to contact, his or her phone number
and email address. Please include as references any other State of Connecticut agencies or
departments that have engaged your firm to perform services.
13. Selected persons or firms must comply with CHFA and State Ethics requirements, laws and
regulations. Persons or firms seeking to do business with CHFA are required to comply with the
ethics statement, attached hereto on Exhibit D, and the applicable provisions of the Code of Ethics
and Code of Ethics for Lobbyists incorporated therein by reference.
14. An authorized signatory of any firm submitting qualifications or proposals is required to execute
and submit with the proposals, qualifications and with any agreement or contract awarded in
accordance herewith all applicable representations and certifications set forth in Exhibit B,
attached hereto and made a part hereof, regarding:
a. Gift and Campaign Contributions; Connecticut General Statutes 4-252
b. Entities Making Investments in Iran; Connecticut General Statutes 4-252a
c. Nondiscrimination; Connecticut General Statutes 4a-60 and 4a-60g, if applicable
d. Consulting Agreements; Connecticut General Statutes 4a-81
e. Campaign Financing Contributions; Connecticut General Statutes 9-612
15. What is the most important question that we haven't asked you? Why should CHFA hire your
firm instead of another firm?
FREEDOM OF INFORMATION ACT
Please be advised that all information submitted in a proposal or in response to a request for additional
information is subject to disclosure under the Connecticut Freedom of Information Act, as amended and
judicially interpreted. If a firm believes that its response contains financial, trade secrets or other data that
it claims should not be public ("Confidential Information"), the firm must identify specifically the pages
and portions of its proposal or additional information that contain the claimed Confidential Information
by visibly marking all such pages and portions. An entire response marked Confidential Information will
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not be accepted. If CHFA receives a request for an applicant's Confidential Information, it will use its
best efforts to notify the firm of such request and provide the applicant with a copy of any written
disclosure request, provided, CHFA will not be liable to the firm or any other party for any failure to act
as described herein. The firm may provide written consent to the disclosure or may object to the disclosure
by notifying CHFA in writing, identifying in the notice the basis for its objection, including the appropriate
statutory exemption(s) from disclosure. The firm shall be responsible for defending any complaint
brought in connection with the nondisclosure, including, but not limited to, appearing before the Freedom
of Information Commission, providing witnesses and documents as appropriate, and for payment of
CHFA's costs and expenses, including attorney fees.
SUBMISSION OF RESPONSES
The following requirements must be observed in the preparation and submission of a proposal:
1. All inquiries should be directed to Shelly Mondo at RFP.RFQ@chfa.org no later than Monday,
October 19, 2026. Firms submitting a proposal should not contact members of the CHFA's Board
of Directors or CHFA staff, which may be grounds for elimination from consideration.
2. Submissions must be sent electronically (not to exceed 25 MB) to RFP.RFQ@chfa.org no later
than 4:00 p.m. on Friday, October 30, 2026. Faxed responses will not be considered.
3. Responses must include a cover letter signed by an individual authorized to enter into an agreement
with CHFA on behalf of the firm which shall specify that the firm is responding to the RFP for
Snow/Ice Maintenance. Please also remember to include completed Exhibit A (Pricing Proposal)
Exhibit B (Representations and Certifications), and Exhibit C (OPM Form 1 and SEEC
Form 10).
4. Selected firms must comply with all state and federal laws applicable to CHFA including, but not
limited to, ethics requirements, laws, procedures and regulations and must execute CHFA
statutory provisions, certifications and affidavits attached hereto.
CHFA reserves the right to:
a. Reject any and all proposals received in response to this request;
b. Modify the proposed Scope of Services at its discretion;
c. Negotiate the fees contained in any proposal;
d. Waive or modify any irregularities in proposals received;
e. Award contracts in any manner necessary to serve the best interest of CHFA and the State
of Connecticut, without obligation to accept a proposal based upon the lowest fee schedule;
and
f. Request additional information as determined necessary or request some or all firms
responding to make oral presentations.
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Each approved firm will execute a contract satisfactory to CHFA and will agree that it will comply with
the provisions of Connecticut General Statutes applicable to contracts with CHFA including, but not
limited to, nondiscrimination and affirmative action provisions. Selected firms will also be required to
provide evidence of the firm's general liability, auto, workers' compensation, and umbrella liability in
the amounts listed on Exhibit D. Failure to co mply with the requirements of this RFP may result
in CHFA's rejection of a proposal.
Thank you for your interest in the Connecticut Housing Finance Authority.
The Connecticut Housing Finance Authority is
an Affirmative Action/Equal Opportunity Employer.
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999
West
Street
Rocky
Hill,
CT

Exhibit A
Pricing Form-CHFA Snow/Ice Reemoval and Management 2026
Company Name:
Contact Name:
Title:
Phone:
Email:
SERVICE TYPE:
Service for driveways, parking areas & walks
for snowfall as follows (continuous snowfall
ADD PRICING BELOW
in 24 hours), including deicer:
dusting - 1"
1.1' - 2.9"
3.0" - 5.9"
6.0" - 11.9"
12 .0" - 19.9"
20 .0" - 28.9"
29 .0" - 36.0"
Salt/De-Icer/Ice Melt ADD PRICING BELOW
Per pound/ton During Non-Storm
Snow Relocation on Site, if required ADD PRICING BELOW
per hour per dump truck
per hour per loader
Other:* ADD PRICING BELOW
Additional equipment
Additioal labor per hour
Any additional services
*provide additional sheet if needed
Prices should be based on snow depth (continuous snowfall in a 24-hour period) as determined by the National Weather
Service or other mutually agreed upon service. Weather reports must be provided to CHFA with any invoices.
Prices should include all equipment, labor, removal and/or relocation of snow, supervision, and ice melt products
necessary to perform the services in a timely and professional manner.

Exhibit B
Representations and Certifications
Request for Proposals: Snow/Ice Removal and Management
Proposer: _______________________________________
Submission Date: _________________, 2026
Ethics. Proposer hereby acknowledges receipt of the CHFA Ethics Statement and hereby
represents, warrant and certifies to CHFA that throughout the term of any contract or agreement
awarded in connection with the Request for Proposal, the Proposer will comply with the applicable
requirements of Chapter 10 of the Connecticut General Statutes, as amended and set forth on
Exhibit D, attached hereto and made a part hereof.
Whistleblowing; Connecticut General Statutes 4-61dd. Proposer hereby represents,
warrants and certifies to CHFA that, Proposer will comply with the requirements of Connecticut
General Statutes 4-61dd, as amended.
Gift and Campaign Contributions; Connecticut General Statutes 4-252. Notice: CHFA
shall not award or enter into any contract or agreement with Proposer if Proposer fails to
make and comply with the representation requirements set forth in Connecticut General
Statutes 4-252. Proposer hereby represents, warrants and certifies to CHFA that:
(1) no gifts were made by: (A) Proposer, (B) any principals and key
personnel of Proposer, who participate substantially in preparing bids, proposals,
qualifications, or negotiating state contracts, or (C) any agent of Proposer or principals
and key personnel, who participate substantially in preparing bids, proposals,
qualifications or negotiating state contracts to (i) any public official or employee of
CHFA soliciting bids, proposals or qualifications for a contract, who participates
substantially in preparation of bid solicitations or requests for proposals or qualifications for
a contract or the negotiation or award of a contract, or (ii) any public official or state
employee of any other state agency who has supervisory or appointing authority over
CHFA;
(2) no such principals and key personnel of Proposer or agent of Proposer or
principals and key personnel, knows of any action by Proposer to circumvent such
prohibition on gifts by providing for any other principals and key personnel, official,
employee or agent of Proposer to provide a gift to any such public official or state
employee; and
(3) Proposer is submitting bids, proposals or qualifications without fraud or
collusion with any person.

Entities Making Investments in Iran; Connecticut General Statutes 4-252a. Proposer
hereby represents, warrants and certifies to CHFA that Proposer has not made a direct
investment of twenty million dollars or more in the energy sector of Iran on or after October 1,
2013, as described in Section 202 of the Comprehensive Iran Sanctions, Accountability and
Divestment Act of 2010 and Proposer has not increased or renewed such investment on or after
said date. Notice: CHFA shall not enter into any contract or agreement with Proposer if
Proposer fails to make and comply with the certification requirements set forth in Connecticut
General Statutes 4-252a, as amended.
Nondiscrimination; Connecticut General Statutes 4a-60 and 4a-60g. Proposer hereby
represents, warrants and certifies to CHFA that the Proposer has a policy in place that complies
with, and will remain in compliance with throughout the term of any contract or agreement
awarded in connection with the Request for Proposals or Qualifications, to the extent applicable,
the nondiscrimination requirements and warranties set forth in Connecticut General Statutes 4a-
60 and 4a-60g as amended, if applicable.
CHFA shall not award or enter into any contract or agreement with Proposer if
Proposer has not included the nondiscrimination affirmation provision in the contract and
otherwise complied with the requirements set forth in Connecticut General Statutes 4a-60 &
4a-60g, if applicable.
Consulting Agreements; Connecticut General Statutes 4a-81. Notice: CHFA shall not
enter into any contract or agreement with Proposer if Proposer fails to make and comply with
the representation requirements set forth in Connecticut General Statutes 4a-81. Proposer
hereby represents, warrants and certifies to CHFA that, to the extent any agreement or contract
awarded in connection with the Request for Proposals or Qualifications has a total value of fifty
thousand dollars or more in any calendar or fiscal year, no consulting agreement (as such term is
defined in Connecticut General Statutes 4a-81(b)*) has been entered into in connection with
such agreement or contract, except as follows:
(PLEASE CHECK APPROPRIATE BOX)

No Consulting Agreements
OR

Itemized Consulting Agreements, as follows:
(For each consultant, please list the name of the consultant, the consultant's firm, the
basic terms of the consulting agreement, a brief description of the services provided, and an
indication as to whether the consultant is a former state employee or public official. If the
consultant is a former state employee or public official, indicate his or her former agency and
the date such employment terminated)
1. ____________________________________________________________
____________________________________________________________
2. ____________________________________________________________
____________________________________________________________
3. ____________________________________________________________
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Revised 9/29/26