Janitorial & Floor Care Services
| Location: | Florida |
|---|---|
| Posted: | Feb 1, 2026 |
| Due: | Apr 13, 2026 |
| Agency: | City of Winter Garden |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFP 26-002 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFP 26-002
|
| Bid Title: |
Janitorial & Floor Care Services
|
| Category: | Project / Service |
| Status: | Open |
|
Attachment Preview
City of Winter Garden
Requests for Proposal RFP # 26-002
Janitorial Services
The City of Winter Garden is soliciting proposals from qualified vendors to provide janitorial and
floor care services for various city buildings and departments in accordance with Scope of
Services, section 5.2 of this RFP.
All responses to this Request for Proposal MUST be submitted to the City of Winter Garden
Reception Desk, 300 W. Plant Street, Winter Garden, Florida 34787 by the submission
deadline. Solicitation responses submitted by any other means WILL NOT be accepted. All
competitive solicitations will be publicly opened. Submissions received after the assigned
Submission Deadline will not be accepted by the city.
A copy of the complete solicitation package may be obtained from the CWGDN website:
http://www.CWGDN.com/bids.aspx
SUBMISSION DEADLINE: RESPONSES ARE DUE BY April 13, 2026 @ 4PM (E.S.T.)
The City of Winter Garden will be receiving sealed proposals at the City Hall Reception Desk,
located at 300 W. Plant Street, Winter Garden, FL 34787.
Attn: David Markland, Facilities Operations Manager
300 W PLANT STREET WINTER GARDEN, FLORIDA, 34787
TELEPHONE: (407-877-5464)
EMAIL: dmarkland@cwgdn.com
Contents
ANTICIPATED SCHEDULE OF EVENTS
SECTION 1-INTRODUCTION AND INFORMATION
SECTION 2–GENERAL TERMS AND CONDITIONS
SECTION 3–QUALIFICATIONS OF VENDOR & CONSIDERATION OF AWARD
SECTION 4-SPECIAL CONDITIONS
SECTION 5–SPECIFICATIONS
SECTION 6–SELECTION PROCESS
SECTION 7–SAMPLE FOR OF AGREEMENT
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Pg. 1
Pg. 2
Pg. 5
Pg. 20
Pg. 23
Pg. 26
Pg. 33
Pg. 36
IF THE PROPOSER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA
STATUTES, TO THE PROPOSER’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS
CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS Pg. 16
Attachment A- Building info and scope of work
Attachment A – Drug Free Workplace Form (Separate Attachment)
Attachment B – Non-Collusion AƯidavit Form (Separate Attachment)
Attachment C – AƯidavit of E-Verify Requirements Compliance (Separate Attachment)
Attachment D – Signature Sheet (Separate Attachment)
Attachment E – Public Records Act/Chapter 119 Requirements (Separate Attachment)
Attachment F – Sworn Statement on Public Entity Crimes (Separate Attachment)
Attachment G – AƯidavit Regarding the Use of Coercion for Labor and Services (Separate
Attachment)
ANTICIPATED SCHEDULE OF EVENTS
The tentative schedule of events, relative to this solicitation, shall be as follows:
Event
Date (on or by)
Advertisement of RFP
February 1, 2026
Pre-Submittal Meeting and Walk-through (Mandatory)
March 5, 2026 at 9:00 AM E.S.T.
Last day for questions/clarification
March 23, 2026 by 4:30 PM E.S.T.
Last day for addendum to be posted
March 30, 2026
Submission deadline
April 13, 2026 at 4PM E.S.T.
Recommendation for Award
First available City Commission meeting
Note: All dates and times above are subject to change at the City’s discretion.
Mandatory Pre-Submittal Meeting and Walk-Through:
A mandatory pre-submittal meeting and building walk-through shall be held on March 5, 2026, at
9:00 AM E.S.T. at Tanner Hall, 29 W Garden Avenue, Winter Garden, Florida 34787. This venue
including all locations will be visited during this meeting. It is strongly recommended that
prospective Vendors plan to visit the project sites to confirm the existing conditions that may aƯect
the Vendor’s estimate and work. The City will not be held responsible for an incorrect price
proposal due to the Vendor’s misunderstanding of requirements, measurements, or services
required.
This information session presents an opportunity for the Vendor to ask questions regarding the
solicitation requirements and clarify any information about the site location. No modification or
changes will be allowed because of the failure of the Vendor to carefully review all available
information, visit the project site(s) or attend the pre-submittal meeting.
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SECTION 1 - INTRODUCTION AND INFORMATION
1.1 PURPOSE
The City of Winter Garden is seeking to obtain proposals from qualified proposers for Janitorial
and Floor Care services for building locations outlined in scope of work. Proposals submitted
shall include all labor, service, transportation, and supervision necessary to properly complete
the work in a safe, eƯective, and eƯicient manner and in accordance with the terms of this RFP.
All Janitorial equipment and supplies will be supplied by the City of Winter Garden apart from
specialized equipment which is necessary for strip and wax. Trash that is collected can be
disposed of at each building in a City of Winter Garden dumpster.
1.2 INFORMATION/CLARIFICATION
Questions related to the solicitation shall be submitted in writing to David Markland, Facilities
Operations Manager, dmarkland@cwgdn.com no later than March 23, 2026 @ 16:30 PM. No
questions or clarifications will be considered after that date and time. Questions must be
typed or printed. Responses will be posted as an addendum and made available on the City’s
website (https://www.cwgdn.com/bids.aspx)
1.3 SUBMISSION AND RECEIPT OF PROPOSALS
To be considered, proposals shall be submitted in accordance with this Request for Proposal.
Separate proposals must be submitted for each Request for Proposal issued by the City.
1.3.1
Vendors interested in being considered for these services shall submit, a total of six (6)
copies of the Proposal, signed by a person(s) legally authorized to bind the Vendor, in a
three-ring binder format:
• One (1) copy marked “original”
• Four (4) copies
• One (1) flash drive containing all original documents of the required response
1.3.1.1 Vendors shall respond to each of the criteria in the same order listed on the selection
criteria rating sheet, pg. 35 and use tabs to identify each section. The proposal is limited to 50
informational pages, plus the pages required for AIA Form 305. Proposals shall be submitted in a
sealed package clearly labeled with the RFP number and the name of the submitting Vendor.
1.3.1.2 Submissions by corporations must be executed in the corporate name by the President or
other corporate oƯicer accompanied by evidence of authority to sign. The corporate address and
state of incorporation must be shown below the signature.
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1.3.1.3 Submissions by partnerships must be executed in the partnership name and signed by a
partner, whose title must appear under the signature and the oƯicial address of the partnership
must be shown below the signatures.
1.3.2 All Submissions received from Vendors in response to the competitive solicitation will
become the property of the City. In the event of a contract award, all documentation produced as
part of the contract shall become the exclusive property of the City.
To be considered, Vendors are solely responsible for making certain that their submission is
received by the City of Winter Garden Reception Desk by the Submittal Deadline. No oral,
telegraphic, electronic, facsimile, or telephonic submissions or modifications will be considered
unless otherwise specified herein or in a written addenda issued by the City. It is the responsibility
of the Vendor to see that any proposal submitted shall have enough time to be received by the City
before the Submission Deadline.
1.4 INTERPRETATIONS AND ADDENDA
1.4.1 All Vendors shall carefully examine the solicitation documents. Any ambiguities or
inconsistencies shall be brought to the attention of the City in writing prior to the Submittal
Deadline. Any questions concerning the intent, meaning and interpretation of the solicitation
documents shall be submitted in writing to David Markland, Facilities Operations Manager,
dmarkland@cwgdn.com no later March 23, 2026. No person is authorized to give oral
interpretations of, or make oral changes to, the solicitation documents. Therefore, oral statements
will not be binding and should not be relied upon. Changes or interpretations may only be made by
a written document issued by the City in the form of an addendum issued prior to the established
addendum deadline.
It is the responsibility of the Vendor to receive, acknowledge, and review all addenda that are
issued. Vendors should check online at the CWGDN website (https://www.cwgdn.com/bids.aspx)
prior to submitting their proposal and up until the Addendum & Submission Deadline in the event
additional addenda are issued.
If a Vendor submits their proposal prior to the Submission Deadline and addenda are issued
thereafter, the Vendor will not be contacted, and the submission status will be considered
Incomplete.
The Vendor is solely responsible for:
• making any required adjustments to their submission based on any addenda issued; and
• acknowledging the addenda; and
• ensuring the re-submitted proposal is RECEIVED by the stated Submission Deadline.
1.4.2 All addenda are a part of the contract documents, and each Vendor will be bound by such
addenda, whether received by Vendor or not. It is the responsibility of each Vendor to verify that the
Vendor has received all addenda issued prior to the Submittal Deadline. No verbal interpretations
may be relied upon.
1.4.3 Any claim that the solicitation documents and the requirements and procedures set forth
herein violate any applicable law or regulation or the right of any Vendor shall be made in writing
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and submitted to David Markland, Facilities Operations Manager, via email to
dmarkland@cwgdn.com at least ten (10) calendar days prior to the Submittal Deadline or said
claim shall be deemed to be waived. The claim shall state the specific section or provision that
Vendor claims is in violation and detail the alleged violation with specificity
1.5 INSURANCE
1.5.1
The successful vendor shall not commence operations pursuant to the terms of this RFP
and the attached Contract, until certification or proof of compliance with the insurance
requirements set forth herein have been received and approved by the City in accordance
with the criteria outlined in Section 4.5. Any questions as to the intent of meaning of any
part of the insurance requirements set out in the attached contract should be directed in
writing to David Markland, Facilities Operations Manager, via email to
dmarkland@cwgdn.com.
1.5.2
AT THE TIME OF EXECUTION OF THE CONTRACT, THE SUCCESSFUL VENDOR SHALL
SUBMIT ADDITIONAL CERTIFICATE(S) OF INSURANCE EVIDENCING THE REQUIRED
COVERAGES AND SPECIFICALLY PROVIDING THAT THE CITY OF WINTER GARDEN IS AN
ADDITIONAL NAMED INSURED WITH RESPECT TO THE REQUIRED COVERAGE AND THE
OPERATIONS OF THE SUCCESSFUL VENDOR UNDER THE CONTRACT. Insurance
Companies selected must be acceptable to the CITY. All the policies of insurance required
to be purchased and maintained shall contain a provision or endorsement that the coverage
aƯorded shall not be canceled, materially changed or renewal refused until at least thirty
(30) calendar days written notice has been given to CITY by certified mail. Such notice shall
constitute a default by the Successful Vendor.
END OF SECTION 1
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