IFB #38-CNPUN-0626 Uniforms Bid

Location:	Texas
Posted:	Mar 2, 2026
Due:	Mar 31, 2026
Agency:	IDEA Public Schools
Type of Government:	State & Local
Category:	84 - Clothing, Individual Equipment, and Insignia
Publication URL:	To access bid details, please log in.

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IDEA Public Schools

Invitation for Bid

For

CNP Uniforms

38-CNPUN-0626

Invitation for Bid: 38-CNPUN-0626 CNP Uniforms

Bid Posting: Monday, March 2, 2026

Bid Due Date: Tuesday, March 31, 2026 @ 2:00PM CST

Contact: cnpprocurement@ideapublicschools.org

IDEA Headquarters: 2115 W. Pike Blvd. Weslaco, TX 78596 Main: (956) 377-8000

COMPANY NAME:

__________________________________________________________

TEXAS VENDOR ID OR FEI #: __________________________________________________________

PHYSICAL ADDRESS

STREET:

CITY, STATE, ZIP:

PHONE NUMBER:

E-MAIL ADDRESS:

__________________________________________________________

TYPED NAME & TITLE

OF AUTHORIZED AGENT:

AUTHORIZED AGENT’S

SIGNATURE:

DATE SIGNED:

__________________________________________________________

VENDOR CERTIFICATION/ACCEPTANCE

By signing, respondent hereby certifies that respondent has read, understands, and agrees that respondent’s bid

constitutes an offer to provide the goods and/or services at the price established on respondent’s bid and that

acceptance by IDEA Public Schools of respondent’s bid by issuance of a notice of contract award and purchase order

will create a binding legal contract without the need for a separate written agreement or contract. Further respondent

agrees to fully comply with documentary forms herewith made a part of this specific procurement.

SPECIAL NOTES:

• Bid price must be guaranteed for one hundred and twenty (120) days.

• Total amount of bid must include Uniforms items price, freight, and delivery.

• Respondent must provide a complete submission and delivery milestones based on the schedule as noted in this

document.

TOTAL AMOUNT OF BID: $ _________________________________________________________

PAYMENT TERMS

Payment will be issued upon review and approval of invoice within 30 days (Net 30). Invoices shall be fully documented

as to labor, materials and /or equipment provided. Orders will be placed by the IDEA Public Schools and must be given

a Purchase Order Number to be valid. No payments shall be made on invoices not listing a Purchase Order Number.

Invoices should be submitted to IDEA Public Schools ATTN: Child Nutrition Program Accounts Payable via email at;

cnpaccountspayable@ideapublicschools.org or by mail at 2115 W. Pike Blvd., Weslaco, Texas 78596 Attn: CNP

Department.

Respondent agrees to comply with all conditions shown on this form. FAILURE TO MANUALLY SIGN WILL DISQUALIFY BID.

Rev. 01/03/2022

Initials here

Invitation for Bid: 38-CNPUN-0626 CNP Uniforms

Bid Posting: Monday, March 2, 2026

Bid Due Date: Tuesday, March 31, 2026 @ 2:00PM CST

Contact: cnpprocurement@ideapublicschools.org

1.BACKGROUND INFORMATION

IDEA Public Schools (“IDEA”) is a Texas nonprofit corporation and a tax-exempt organization pursuant to the

Section 501(c)(3) of the Internal Revenue Code. Pursuant to Chapter 12, Subchapter D of the Texas Education

Code and its Contract for Charter with the Texas State Board of Education, as renewed by the Commissioner of

Education, IDEA is an open-enrollment charter holder, governmental entity and public school system. IDEA

prepares Texas students from underserved communities for success in college and citizenship. IDEA is a growing

network of high-performing charter schools serving students located throughout Texas in the Austin, El Paso,

Houston, Permian Basin, Rio Grande Valley, San Antonio, and Tarrant County regions. Although IDEA’s growth is

rapid, it is also carefully planned. Schools begin with select grade levels and eventually reach full scale as a

K-12 campus as grade levels are added to accommodate the students’ advancement.

IDEA’s mission is College for All. IDEA serves primarily low-income students in underserved areas of both rural and

urban communities. Over 80% of IDEA students are considered low-income and one of every three students is the

first in their family to go to college. Since the first graduating class in 2007, 100% of seniors have been accepted

and matriculated to a college or university every year for fourteen consecutive years. Thanks to a rigorous path to

college that begins in Kindergarten, IDEA students attend selective universities throughout the country, win national

awards and scholarships, and complete college at a rate six times the national average for low-income students.

Note: While IDEA’s affiliates serve students in other states, this Invitation for Bid and any subsequent contract is

only for goods or services provided to IDEA’s Texas based charter school and campuses.

2.GENERAL INTENT

Through this Invitation for Bids (IFB), IDEA is soliciting bids for the purchase and delivery of CNP Uniforms for all

campuses identified herein on Attachment M. Uniforms requested through this IFB shall be purchased and

delivered as ordered.

Each vendor shall furnish the information required in the bid package. The vendor shall sign the IFB Bid Response

Cover Page and all addenda(s) (if issued). The person signing the Bid Response Cover Page must initial at the

bottom of every page, erasures, and/or other changes. Bids signed by an agent must be accompanied by evidence

of the agent’s authority unless such evidence has been previously furnished to IDEA.

a. Deliveries shall be Freight on board (FOB) Destination to IDEA destination sites. Freight prepaid and

assumed by the vendor. IDEA reserves the right to pick up items in lieu of delivery from local vendors.

b. IDEA does not pay Federal Excise Taxes. Tax exemption certificates will be provided upon request.

c. The vendor may offer an “equal” product or product exceeding specifications as an alternative. Final

determination of whether an item is an “approved equal” remains with IDEA.

d. Bids submitted on forms other than the IDEA forms or with different terms or provisions may be considered

as non-responsive bids.

e. All bids shall remain firm for a term of 120 days after IFB solicitation period is closed.

f. The vendor shall certify that no federal or state suspension or debarment is in place, which would preclude

receiving a state or federally funded award.

g. IDEA may award this IFB to multiple Vendors/Contractors based upon the responsive and responsible

bidder(s) by region. Breakdown of locations in each region in Attachment “M”.

Rev. 01/03/2022

Initials here

Invitation for Bid: 38-CNPUN-0626 CNP Uniforms

Bid Posting: Monday, March 2, 2026

Bid Due Date: Tuesday, March 31, 2026 @ 2:00PM CST

Contact: cnpprocurement@ideapublicschools.org

3.RESERVATIONS

IDEA expressly reserves the right to:

a. Waive minor deviations from the specifications when it is determined that the total cost to IDEA of the

deviation is lower than the lowest conforming bid which meets all aspects of the specifications, and the

overall function of the goods or services, or both, specified in the deviating bid is equal to or greater than

that of the conforming bid.

b. Waive any defect, irregularity, or formality in any IFB procedure.

c. Reject any or all bids.

d. Amend the IFB prior to bid opening date to extend or make changes to a specification(s).

e. Procure any item by other means.

f. Increase or decrease the quantity specified in the bid unless the respondent specifies otherwise.

4.SCHEDULE OF EVENTS

Date Solicitation Opens:

Pre-Bid Meeting Date and Time:

Deadline for Written Questions

Responses from IDEA Public Schools:

IFB Due Date and Time:

Monday, March 2, 2026 @ 9:00 AM CST

Tuesday, March 10, 2026 @ 1:00 PM CST

Friday, March 13, 2026 @ 5:00 PM CST

Wednesday, March 18, 2026 @ 5:00 PM CST

Tuesday, March 31, 2026 @ 2:00 PM CST

IFB packet will be available at 9:00 AM CST on Monday, March 2, 2026, at the Headquarters Office located at

2115 W. Pike, Weslaco TX 78596 and on our website at the following link https://ideapublicschools.org/our-

story/finance-budget/. The vendor is responsible for obtaining any updates or amendments to the IFB from the

website.

The Pre-bid meeting will be held via web on Teams (Meeting ID: 296 199 794 367 12 Passcode: Ni6mv7bb) on

Tuesday, March 10, 2026 @ 1:00 PM CST. Any information given to one prospective vendor will be furnished to

all prospective vendors as an Addendum if such information is necessary to vendors in submitting their bids or if

the lack of such information would be prejudicial to an uninformed vendor.

The bid opening will be held via web on Teams (Meeting ID: 214 076 003 012 06 Passcode: eb24kc9u) on Tuesday,

March 31, 2026 @ 2:00 PM CST. Only names of respondents and total bid amounts (if available) will be read out

loud.

If you have any questions regarding this IFB process, please contact the Child Nutrition Program Procurement staff,

Rebecca Romo at cnpprocurement@ideapublicschools.org. Bids must be delivered to and received prior to this

deadline to the address noted above. There will be no exceptions. Bids received after the deadline will not be

considered for this procurement. No facsimiles or e-mails will be accepted.

Rev. 01/03/2022

Initials here

Invitation for Bid: 38-CNPUN-0626 CNP Uniforms

Bid Posting: Monday, March 2, 2026

Bid Due Date: Tuesday, March 31, 2026 @ 2:00PM CST

Contact: cnpprocurement@ideapublicschools.org

5.NOTICE TO ALL VENDORS

a. Vendor shall keep IDEA advised of any changes in order(s) status.

b. All submittals are to be for CNP Uniforms as indicated in the bid item list located on Attachment L of this

IFB. Pricing should include freight/shipping costs and any other fees that apply as indicated by IDEA.

c. IDEA encourages HUB vendor participation, if vendor is a state certified HUB vendor (Historically

Underutilized Business) and/ or certified MWBD vendor (Minority and Women-owned Business),

certification must be included in submittal.

d. All pricing and any award under this IFB shall be available for all IDEA Child Nutrition Program campuses

identified herein this IFB package.

e. The selected respondent(s) will follow practices, processes, and protocols established by local, state, and

federal agencies with respect to their field of service and goods.

f. All bids will be screened for inclusion of all required information prior to release to the evaluation team.

IDEA staff may exclude from further consideration for contract award any non-responsive bid or portion of

a bid.

6.SCOPE OF WORK/REQUESTED PRODUCT(S)

IDEA expectations with respect to the performance by each vendor in connection with the purchases are set out in

the “Contract Documents” which consist of the Invitation for Bids (“IFB”), Instructions to Vendors, Standard Terms

and Conditions, and Bid Sheet. Vendors who fail to examine the Contract Documents do so at their own risk.

A. The bid item list and specifications that follow are specific requirements. Any deviation or comparable

product must be properly identified and be accepted by IDEA Public Schools through individual submittals

of Attachment “K” included in this IFB packet, one for each deviation. Any deviation to specifications must

be listed and clearly defined.

B. Description of items and price will be captured and listed on Attachment “L”. For this reason, vendors are

discouraged from describing any deviations simply as “equal” or “exceeds” the defined requirements:

Instead, vendors are strongly encouraged to explain all deviations in the template provided. Failure to do

so may result in the rejection of the bid and or product for non-compliance.

C. Warranty for non-food items and components shall be compliant with standard manufacturer warranties

and any additional warranties established by dealers/supplier (vendor).

D. IDEA intends to obtain uniforms for all locations listed in this IFB. The actual locations of bid items may vary

according to the needs and funding. Vendor will be responsible for delivery to the locations listed in

Attachment “M”.

E. Vendor is responsible for the uniforms purchased from transport through delivery.

7.WHO IS ELIGIBLE TO RESPOND

Respondents who are eligible to meet the technical specifications for quality and other terms of this bid package,

and who are not debarred and/or suspended from conducting business with district, federal and state funded

agencies and are recognized by the Texas Comptroller of Public Accounts as having an “Active” right to transact

business in Texas are invited to respond. A prospective respondent must affirmatively demonstrate respondent’s

responsibility. A prospective respondent, by submitting a bid, represents to IDEA that it meets the following

requirements:

a. Possesses or can obtain adequate financial resources as required to perform under this IFB.

b. Respondent shall comply with the requirements proposed in this IFB.

Rev. 01/03/2022

Initials here

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

IFB #38-CNPUN-0626 Uniforms Bid

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