CITY OF SPRINGFIELD, GEORGIA
REQUEST FOR QUALIFICATIONS (RFQ)
ARCHITECTURAL & ENGINEERING DESIGN SERVICES
SPRINGFIELD CITY HALL & POLICE DEPARTMENT
601 N. LAUREL STREET
ADVERTISEMENT
The City of Springfield, Georgia is requesting Statements of Qualifications (SOQs) from
qualified firms to provide Architectural and Engineering (A/E) design services for the
renovation and repurposing of an existing building located at 601 N. Laurel Street,
Springfield, Georgia, into a combined City Hall and Police Department facility.
Advertisement Dates:
April 1, 2026
April 8, 2026
Submittal Deadline:
May 1, 2026 at 2:00 PM (local time)
Submittal Location:
Springfield City Hall
130 S. Laurel Street
Springfield, GA 31329
Contact (Email Only):
Lauren Eargle, City Manager
LEargle@springfield.ga
Late submittals will not be accepted. The City reserves the right to reject any or all
submittals and waive technicalities.
1. INTRODUCTION
The City of Springfield, Georgia is requesting Statements of Qualifications (SOQs) from
qualified firms to provide architectural and engineering (A/E) design services for the
renovation and repurposing of an existing structure located at:
601 N. Laurel Street, Springfield, Georgia
The project will transform the existing facility into a combined City Hall and Police
Department Headquarters to support current operations and future growth.
City of Springfield RFQ 26-001
Page 1 of 9
2. PROJECT OVERVIEW
The City intends to renovate and repurpose the existing structure into a modern, efficient,
and secure municipal complex. The building will be vacant during construction, with an
anticipated construction start in mid to late 2027.
The project is intended to deliver both:
• Functional improvements to support municipal operations and public safety
• Visual and architectural enhancements appropriate for a civic facility
The renovated facility must support:
• Administrative offices for City Hall staff
• Public-facing service areas
• Police Department operations, including secure areas
• Council Chambers (conversion of existing sanctuary)
The facility must be designed to accommodate future staffing growth, including:
• Expansion of Police Department from approximately 12 to up to 36 officers with
some dedicated offices and some flex/shared office space
• Expansion of administrative staff from 8 employees to potentially double within the
next 10 years, including:
3. SITE & EXISTING CONDITIONS
The project site is located at:
601 N. Laurel Street, Springfield, Georgia
The property consists of an existing structure on approximately one (1) acre that has
historically been used for institutional/public purposes.
The selected firm will be responsible for evaluating and incorporating the existing building
into the proposed design, including:
• Structural assessment
• Evaluation of existing MEP systems
• Identification of code deficiencies
• ADA compliance upgrades
The project is anticipated to require a comprehensive renovation and repurposing effort.
City of Springfield RFQ 26-001
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4. SITE LAYOUT & BUILDING ORIENTATION
The City has established the following required layout:
• City Hall entrance and Council Chambers shall face North Laurel Street as the
primary civic frontage
• Police Department functions shall be located at the rear of the building facing Pine
Street
The design shall:
• Establish Laurel Street as the primary public-facing entrance
• Provide clear separation between public and secure areas
• Include independent and secure access for Police Department operations
• Provide efficient internal circulation separating public access from secure functions
• Address parking and site circulation for both public and staff uses
This orientation is intended to reinforce a welcoming civic presence while maintaining
secure law enforcement operations.
5. ARCHITECTURAL CHARACTER & CIVIC PRESENCE
The City desires a design that establishes the building as a recognizable civic landmark
while remaining consistent with the historic and quaint character of downtown Springfield.
The design should:
• Reflect a strong civic presence appropriate for a local government anchor
• Complement the scale and character of downtown Springfield
• Utilize timeless and durable materials, such as brick or masonry
• Avoid overly modern or incompatible design styles
• Provide a clearly defined and welcoming public entrance
The City seeks a design that is refined, professional, and enduring, reflecting civic pride and
community identity.
6. DESIGN PRIORITIES
The City places a high priority on:
• Functional efficiency
• Security and controlled access
• Separation of public and police operations
• Flexibility for future growth
• Durability and low maintenance
• A welcoming civic presence
City of Springfield RFQ 26-001
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7. SCOPE OF SERVICES (FULL-SERVICE DELIVERY
REQUIRED)
The selected firm shall provide comprehensive architectural and engineering services
from project initiation through construction completion, including preparation of
complete construction documents, bidding support, and construction phase services.
A. Pre-Design & Programming
• Space needs assessment (10–20 year horizon)
• Existing conditions evaluation
• Code review
• Operational and workflow analysis
• Renovation feasibility analysis
B. Design & Construction Document Services
The selected firm shall prepare a complete, sealed set of construction documents
suitable for public bidding and construction, including all contractual, architectural,
structural, mechanical, electrical, plumbing, and civil components.
Services shall include:
• Schematic design
• Design development
• Construction documents and cost estimates
• Structural, MEP, and civil engineering
Design shall incorporate:
• Separation of public and secure access
• Police Department facilities including locker rooms and showers
• Secure evidence and storage areas
• Public service counters and waiting areas
• Conversion of sanctuary into Council Chambers with AV and accessibility upgrades
• Interior and exterior architectural improvements
The firm shall provide:
• A full set of construction drawings and technical specifications
• Coordination of all disciplines into a complete bid-ready package
• Compliance with all applicable codes and regulations
The City intends to engage a firm capable of providing end-to-end project delivery, from
initial programming through final construction completion and closeout.
City of Springfield RFQ 26-001
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C. Bidding & Procurement Support
The selected firm shall assist the City through the construction procurement process,
including:
• Preparation of bid packages and front-end documents
• Assistance with advertisement and distribution of bid documents
• Responding to Requests for Information (RFIs) during bidding
• Issuance of addenda as required
• Assistance with bid tabulation and evaluation
• Recommendation of award
D. Construction Administration (Standard A/E Services)
The selected firm shall provide construction administration services typical of A/E
professional practice to ensure the project is constructed in accordance with the design
intent.
Services shall include:
• Periodic site visits to observe construction progress
• Review of shop drawings and submittals for conformance with design intent
• Responses to contractor RFIs during construction
• Participation in project coordination meetings as needed
• Review and recommendation of change orders
• Observation of substantial completion
• Development of punch list items
• Final inspection and project closeout coordination
8. MINIMUM QUALIFICATIONS
Firms must demonstrate:
• Experience with municipal buildings
• Experience with public safety facilities (preferred)
• Licensure in the State of Georgia
• Ability to deliver projects on schedule and within budget
9. SUBMITTAL REQUIREMENTS
Firms shall submit:
• One (1) hard copy
• One (1) electronic copy on USB
Submittals must include:
City of Springfield RFQ 26-001
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
