Smoke Alarms

Location:	Mississippi
Posted:	Aug 10, 2026
Due:	Sep 1, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	63 - Alarm, Signal, and Detection Systems
Solicitation No:	1501-27-R-RAEX-00001
Publication URL:	To access bid details, please log in.

Procurement Details

Smart Number	1501-27-R-RAEX-00001	Advertised Date	08/10/2026 3:10 PM
RFx #	3160008166	Submission Date	09/01/2026 12:00 AM
RFx Status	Open	Major Procurement Category	COMMODITIES
RFx Opening Date	09/01/2026 11:30 AM	Sub Procurement Category	EQUIPMENT - NON-TECHNOLOGY
RFx Type	Invitation for Bid-R
Agency	MS DEPT OF INSURANCE
RFx Description	The purpose of this Invitation for Bid is the purchase of smoke alarms

Contact Information

Name	Jan Francis	Email	JAN.FRANCIS@MID.MS.GOV
Phone	6013592540	Fax

RFx Items

PRODUCT CATEGORY	PRODUCT DESCRIPTION
34080	Fire-Smoke Detct

Awarded

VENDOR NAME

VENDOR NUMBER

AWARD DATE

AWARD AMOUNT

FUNDING SOURCE

Bid Attachments

Attachments
IFB_SMOKE_ALARMS_2026

Attachment Preview

Mississippi Insurance Department

Invitation for Bid - Smoke Alarms

Instructions and General Conditions

Purpose:

The purpose of this Invitation for Bid is the purchase of smoke alarms, funded through the FEMA

Assistance to Firefighters Grant (AFG) Program, EMW-2024-FP-00536.

Bid Opening:

Bids will be opened publicly Tuesday, September 1, 2026 at 11:30 AM., Central Standard Time, in

the 10th Floor South Conference Room, 501 North West Street, Jackson, MS 39201.

Instructions to Bidders:

The purpose of this Invitation for Bid is the purchase of smoke alarms.

All vendors must be registered with the State of Mississippi at http://www.dfa.ms.gov/dfa-

offices/mmrs/mississippi-suppliers-vendors/. To register your company and receive a supplier

number, click the "State of Mississippi Supplier Registration" link near the middle of the page and

complete the form. If you need further assistance, please use the Supplier Training link at the

bottom of the above listed website, select the LOG820 Supplier Self-Service Course, and click

Launch Course.

Suppliers who have completed the registration process must attach a W-9 to their supplier account

in the Mississippi's Accountability System for Government Information and Collaboration (MAGIC)

at https://portal.magic.ms.gov/irj/portal. Suppliers may also submit a valid W-9 to:

MS Department of Finance and Administration

P. O. Box 1060

Jackson, MS 39215-1060

MS Department of Finance and Administration

501 North West Street, Suite 701-B

Jackson, MS 39201

Phone: 601-359-3538

Fax: 601-359-5525

Email: OFMMagic@dfa.ms.gov

BUDGET CONSTRAINT: This procurement is funded by a fixed federal grant award of $500,000.

Bids must be structured as a unit price (including all freight, shipping, handling, and delivery costs).

The State will calculate the quantity to be purchased by dividing $500,000 by the unit price

submitted. Bidders should understand that a lower unit price will result in a higher quantity of

alarms being delivered to Mississippi fire departments.

Mississippi Insurance Department

Invitation for Bid - Smoke Alarms

Bids must be submitted and received on or before Monday, August 31, 2026, no later than 5:00 PM.,

Central Standard Time. Regardless of the reason, bid(s) received after this date and time will not be

accepted. One original copy of the bid(s) must be submitted in an envelope or package clearly

marked with the following:

MS Insurance Department

Administrative Services Division

Bid # 3160008166

501 North West Street, Suite 1001

Jackson, MS 39201

Vendors using a commercial delivery company, which requires you to use their shipping package,

must seal the bid separately and labeled as stated above inside the shipper's package to prevent

premature opening. Parties submitting a bid assume all risks of delivery.

Bids not received in compliance with this requirement will be rejected. Facsimile or email bid(s)

will not be accepted.

Vendors are encouraged, but not required, to submit one electronic copy through MAGIC which

shall include all information requested in this Invitation for Bid. No costs or expenses associated

with providing this information in the required format shall be charged to the MS Insurance

Department. All required documents should be submitted, and the vendor shall be responsible for

verifying all requirements for submitting the bid have been fulfilled.

The MS Insurance Department reserves the right to reject any and/or all bids and to waive all

informalities.

Questions:

Questions regarding this Invitation for Bid should be directed to Reed Abraham at

reed.abraham@mid.ms.gov or Jan Francis at jan.francis@mid.ms.gov.

Bidder Responsibility:

Bidders must, upon request of the MS Insurance Department, provide satisfactory evidence of

ability to provide products or services in accordance with the terms and conditions of the

specifications. The MS Insurance Department reserves the right to make the final determination as

to the bidder's ability.

Mississippi Insurance Department

Invitation for Bid - Smoke Alarms

Invitation for Bid:

Quantity:

All information requested on the Invitation Bid Form must be completed. The MS Insurance

Department has a total budget of $500,000 for this procurement. Bidders shall submit a unit price

for smoke alarms meeting the specifications contained herein. The unit price must include all costs

associated with the product, including but not limited to freight, shipping, handling, and delivery to

the specified delivery location.

Upon award, the successful bidder will be required to deliver the maximum quantity of smoke

alarms obtainable within the $500,000 budget at the submitted unit price. For example, if the

successful bid is $12.50 per unit, the State will purchase 40,000 units ($500,000 ÷ $12.50 = 40,000

units). If the successful bid is $18.75 per unit, the State will purchase 26,666 units ($500,000 ÷

$18.75 = 26,666 units, rounded down).

Firm Bid Price:

Prices must be valid for 12 months beginning the date of bid award.

Confidential Information:

Confidential information shall mean all materials, documents, and data provided to the successful

bidder. The successful bidder shall provide the MS Insurance Department a letter that the

successful bidder agrees to protect all confidential information. Any liability resulting from the

wrongful disclosure of confidential information on the part of the successful bidder shall rest with

the successful bidder.

Award Criteria:

The award shall be made to the lowest unit price bidder meeting all specifications and

demonstrating responsibility as a bidder. Since the total budget is fixed at $500,000, the lowest unit

price will result in the maximum quantity of smoke alarms being delivered to the State. Evaluation

will proceed as follows:

1. Conformity with Specifications: Verify that the proposed smoke alarm meets all technical

specifications (UL217, NFPA 72, etc.)

2. Responsibility of the Bidder: Verify that the bidder is not debarred, suspended, or

otherwise ineligible; has capacity to deliver the quantity; and has satisfactory past

performance

3. Lowest Unit Price: Among compliant, responsible bidders, award to the bidder with the

lowest unit price

The State will calculate the quantity to be delivered by dividing $500,000 by the lowest unit price.

The successful bidder agrees to deliver that quantity at the submitted unit price.

Award:

An award will be made to the lowest unit price bidder. Bidder must bid on all items.

Mississippi Insurance Department

Invitation for Bid - Smoke Alarms

Notice of Award:

Upon completion of the bid evaluation process, the MS Insurance Department will notify the

successful bidder by letter through the US Postal Service.

Delivery:

Items are to be delivered F.O.B. destination freight prepaid by the successful bidder.

Smoke alarms are to be delivered to the MS Insurance Department, C/O Hinds County, 6005 North

McRaven Road East, Jackson, MS 39209 during normal business days between the hours of 8:00

a.m. and 5:00 p.m., Central Standard Time, except all observed State holidays. If delivery date falls

on a holiday or weekend, delivery will be made the following business day. Notice of delivery must

be received at least twenty-four (24) hours prior to delivery.

Specifications:

The smoke alarms shall be powered by a sealed, non-replaceable, long-life battery. The battery shall

prevent removal and/or tampering. The unit shall incorporate an ionization sensor with a

minimum nominal sensitivity of .88%/ft. with a temperature operating range between 40°F and

100°F (4°C and 38°C) and the humidity operating range shall be a minimum of 5% - 85% relative

humidity.

The smoke alarm can be installed on the surface of any wall or ceiling following the

UL/Manufacturer's approved placement guidelines. The alarm shall provide optional tamper

resistance that locks the unit to the mounting bracket and deters removal of the unit from the wall

or ceiling.

The alarm shall include a test button that will simulate a fire condition and cause the unit to go into

alarm. This sequence tests the unit's electronics to ensure proper operation. The unit shall include a

piezoelectric horn that is rated at 85 decibels at 10 feet.

The unit shall include a feature that briefly silences the unit if nuisance conditions occur and will

automatically reset itself. If the alarm is in the silence mode and the condition that triggered the

alarm persists, the alarm shall sound again to signal potential danger despite its presence in silence

mode.

The unit shall include an End of Life Alert which indicates the alarm needs to be replaced. The unit

shall have a deactivation switch to disable it and make it safe for disposal. The unit shall at a

minimum meet the requirements of UL217, NFPA 72, (chapter 11 2002 edition) The State of

California Fire Marshal, NFPA 101 (One and two family dwellings) Federal Housing Authority

(FHA), Housing and Urban Development (HUD).

Units shall be in individually packaged in a manner that is easily opened without the use of tools.

Mississippi Insurance Department

Invitation for Bid - Smoke Alarms

Notes:

All bids submitted shall be in compliance with all conditions set forth herein. The bid procedures

followed by this department will be in accordance with these conditions. Therefore, all vendors are

urged to read and understand these conditions prior to submitting a bid.

It is the intent of the specifications to obtain a product that will adequately meet the needs of the

agency while promoting the greatest extent of completion that is practicable. It is the responsibility

of the prospective bidder to review the entire Invitation for Bids packet and to notify the

Administrative Services Division of the MS Insurance Department if the Specifications, Instructions

and Special Conditions, or the General Conditions are formulated in a manner which would

unnecessarily restrict completion.

Any protest or questions concerning the Specifications or bidding procedures must be received in

writing to the Administration Services Division of the MS Insurance Department not less than 72

hours prior to the time and date set for the bid opening.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Smoke Alarms

Attachment Preview

See also