Disaster Debris Management and Recovery Services

Location:	South Carolina
Posted:	Apr 7, 2026
Due:	Apr 27, 2026
Agency:	Hampton County
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services
Solicitation No:	RFP DDMR-2026
Publication URL:	To access bid details, please log in.

Attachment Preview

HAMPTON COUNTY GOVERNMENT

REQUEST FOR PROPOSALS

RFP No. DDMR-2026

DISASTER DEBRIS MANAGEMENT AND RECOVERY SERVICES

Pre-Event, As-Needed Contract for Emergency Response and FEMA-Compliant Recovery Operations

Issue Date

March 30, 2026

Questions Due

Final Addenda Posted By

Proposal Due

Anticipated Council Award

Anticipated Contract Start

2:00 PM, Friday, April 10, 2026

5:00 PM, Friday, April 17, 2026

2:00 PM, Monday, April 27, 2026

May 18, 2026

May 27, 2026

Submission Address

Lavar Youmans, County Administrator

200 Jackson Ave. E

Hampton, SC 29924

lyoumans@hamptoncountysc.org

803-914-2100

Technical Lead

Susanne D. Peeples, Director of Emergency Management

speeples@hamptoncountysc.org

803-914-2170

Procurement Contact

Mike Savino, CFO

msavino@hamptoncountysc.org

803-914-2103

Technical Support

Susanne D. Peeples, Director of Emergency Management

speeples@hamptoncountysc.org

803-914-2170

This solicitation will be publicly advertised at least once in a newspaper of general circulation in Hampton County in

accordance with Ordinance 2004-011. The County also intends to post a notice through the SCBO Online Edition

and on the Hampton County website as supplemental publication channels. Only written addenda issued by the

County will modify this RFP.

Hampton County, South Carolina | RFP DDMR-2026

1. Solicitation Overview and Intent

Hampton County, South Carolina (the “County”) invites sealed proposals from qualified firms to provide pre-event

disaster debris management and recovery services on an as-needed basis. The County’s objective is to secure a

contract structure that supports rapid emergency mobilization, strong cost control, documentation discipline, and

eligibility for federal and state reimbursement where available.

This solicitation is designed to position the County for timely post-disaster response and sound contract

administration. The County intends to use a unit-price / hourly-rate structure that supports operational deployment

without creating any immediate financial obligation before activation.

In alignment with Hampton County Ordinance 2004-011, procurements expected to exceed $15,000 are to be publicly

advertised and publicly opened at the advertised date and time. This solicitation is therefore intended for newspaper

advertisement in Hampton County and may also be posted through the SCBO Online Edition and the County website

for broader notice and transparency.

County Control Standard

No verbal understandings, courtesy commitments, or informal instructions will modify this solicitation or any resulting

agreement. Only written addenda, purchase orders, notices to proceed, and amendments executed by the County will be

binding.

2. Contract Type, Term, Activation, and Funding

 The County seeks to establish a pre-event, indefinite-delivery / indefinite-quantity agreement for disaster debris

management and recovery services.

 Initial contract term: three (3) years from the effective date.

 Renewal option: up to two (2) additional one-year renewals by mutual written agreement.

 Activation: services may be activated only by written Notice to Proceed issued by the County.

 Funding: this RFP creates no immediate cost or minimum work guarantee to the County.

 The County reserves the right to make one primary award and one or more secondary or specialty awards if doing

so is in the County’s best interest.

The County may pursue reimbursement from FEMA, FHWA, insurance, or other funding sources when available;

however, no reimbursement source shall reduce the Contractor’s obligation to comply fully with this RFP and all

applicable law.

3. Scope of Services

The Contractor shall provide all labor, supervision, equipment, transportation, consumables, and incident

management support necessary to perform debris management and recovery services resulting from a natural or

man-made disaster.

A. Emergency Road Clearance

Initial push and clearance operations for priority transportation routes, emergency access routes, and other County-

designated critical corridors.

B. Debris Removal from Public Property

Collection, loading, hauling, staging, reduction, recycling, and final disposal of eligible debris from public rights-of-way

and County-directed public property.

Page 2

Hampton County, South Carolina | RFP DDMR-2026

C. Debris Removal from Private Property

Removal of debris from private property only when specifically authorized by the County and only in strict compliance

with FEMA or other applicable eligibility rules.

D. Federal-Aid Highway Requirements

Performance of work affecting federal-aid highways in compliance with FHWA-1273 and all other applicable federal

requirements.

E. Debris Management Sites (DMS)

Site development, operation, traffic control, reduction, load verification, environmental protection, site restoration,

and closure of all County-approved DMS facilities.

F. Debris Segregation and Processing

Separation and handling of vegetative debris, C&D debris, white goods, recyclable materials, hazardous waste, ash,

and residue in accordance with law and County direction.

G. Hazardous Waste Abatement

Identification, segregation, packaging, transportation coordination, and lawful disposition of hazardous materials and

biohazardous waste when directed.

H. Demolition of Unsafe Structures

Emergency demolition of condemned or unsafe structures when ordered by the County and authorized under

applicable law.

I. Disposal Services

Transport and disposal of eligible debris at approved disposal locations, including payment and documentation of

tipping fees where applicable.

J. Documentation and Monitoring Support

Load ticket management, daily reporting, GIS/route support if available, FEMA documentation assistance, DMS

tracking, and cooperation with County debris monitors.

K. White Goods Handling

Collection, segregation, Freon management coordination, and lawful disposal of appliances and white goods.

L. Hazardous Stump and Tree Operations

Removal, handling, measurement, classification, hauling, and backfilling associated with hazardous stumps, hanging

limbs, leaners, and standing trees as directed.

M. Sand Screening and Specialized Environmental Debris Operations

Screening, relocation, and restoration activities for sand or other storm-affected material when directed by the

County.

N. Recovery Process and Program Support

Assistance with claim documentation, audit support, project worksheet support, and recovery process reporting.

The Contractor shall leave each work site in a clean, safe, and orderly condition, equal to or better than its condition

immediately prior to the work, normal disaster damage excepted.

Page 3

Hampton County, South Carolina | RFP DDMR-2026

4. Minimum Qualifications

 The proposer must be regularly engaged in disaster debris management and recovery operations of similar size

and complexity.

 The proposer must demonstrate at least five (5) years of relevant experience and three (3) comparable projects

completed within the last five (5) years.

 The proposer must demonstrate the ability to mobilize qualified personnel and sufficient equipment within the

timeframes proposed in its operations plan.

 The proposer must have documented familiarity with FEMA Public Assistance documentation requirements and

applicable state and federal emergency debris rules.

 The proposer must be properly licensed and authorized to conduct business in South Carolina.

 The proposer must disclose any pending litigation, suspension, debarment, or material contract dispute relevant

to the requested services.

5. Communications, Questions, and Addenda

All communications regarding this solicitation shall be directed only to the Procurement Contact listed in this RFP.

Respondents shall not contact County Council members, County department heads, or other County personnel

regarding this solicitation except as expressly authorized herein.

 Questions must be submitted in writing by 2:00 PM, Friday, April 10, 2026.

 Questions shall be emailed to the Procurement Contact at agordon-orr@hamptoncountysc.org.

 The County will issue written responses, clarifications, and addenda as needed. Only written addenda issued by

the County will be binding.

 Addenda are anticipated to be posted no later than 5:00 PM, Friday, April 17, 2026; however, the County reserves

the right to issue later addenda if operationally necessary.

6. Public Advertisement, Opening, and Submission Requirements

This procurement is expected to exceed $15,000. Proposals will be publicly advertised at least once in a newspaper of

general circulation in Hampton County no fewer than seven (7) days before the formal opening. The County may also

publish notice through the SCBO Online Edition, the County website, and direct notice to known vendors.

Proposals will be received and publicly opened by the County Administrator or designee at the date, time, and

location stated in this RFP. At opening, the County may announce only the names of the responding firms. Detailed

proposal evaluation, scoring, and award recommendation will proceed through the County’s evaluation process and

be presented to Hampton County Council for final award action.

 One (1) signed original proposal clearly marked “Original.”

 Three (3) hard copies of the proposal.

 One (1) electronic copy of the full proposal in searchable PDF format on a USB drive.

 A completed IRS Form W-9.

 All required certifications and forms included in Attachment 3.

Sealed proposals are due no later than 2:00 PM, Monday, April 27, 2026 at the County Administrative offices, 200

Jackson Avenue East, Hampton, South Carolina 29924. Proposals received after that time will not be accepted. The

public opening will occur at that same date and time before the County Administrator or designee.

The outside of the package shall be marked with the respondent’s name and address, the RFP number, and the title

“Disaster Debris Management and Recovery Services.”

The County reserves the right to reject any proposal that is incomplete, materially non-responsive, improperly

marked, or not timely received.

Page 4

Hampton County, South Carolina | RFP DDMR-2026

7. Proposal Format and Required Contents

1. Cover Letter signed by an authorized representative.

2. Firm Profile and Contact Information.

3. Qualifications, experience, and key personnel.

4. Resource availability, fleet/equipment availability, and mobilization approach.

5. Debris management and operations plan.

6. Local subcontractor and local participation plan.

7. Three (3) client references and a letter from the proposer’s surety indicating bonding capacity.

8. Completed pricing schedules in Attachments 1 and 2.

9. Completed certifications and required forms in Attachment 3.

8. Evaluation and Award

Following the public opening, proposals will be evaluated by a County selection committee using the published

criteria. The County may conduct interviews, request clarifications, seek best-and-final proposals, or make award

without discussions.

Criteria

Qualifications

Experience / References / Past Performance

Price Proposals

Available Resources

Managerial & Operations Plan

Local / Small / Minority / Subcontractor Participation

Total

Maximum Points

100

The County may make one primary award and one secondary / standby award, separate awards by service category,

or no award at all if that outcome is determined to be in the best interest of the County.

Final award, if any, shall be made by Hampton County Council to the responsive and responsible proposer whose

proposal is determined to be most advantageous to the County.

9. Pricing Structure and Cost Controls

 Pricing shall be submitted on the County’s forms in Attachments 1 and 2.

 The County intends to use a unit-price structure for standard debris removal, processing, and disposal activities,

with hourly equipment and labor rates used only for specifically authorized tasks.

 Time-and-materials billing may be used only when expressly authorized in writing by the County, generally for

initial emergency road clearance, special work, or conditions where unit pricing is impracticable.

 Any time-and-materials work shall be fully burdened and shall include fuel, operator, supervision, maintenance,

and all ordinary incident costs unless expressly stated otherwise.

 No cost-plus-percentage-of-cost pricing is permitted.

 Any pass-through items, including tipping fees or ancillary third-party materials, shall be billed at actual

documented cost with no markup unless expressly authorized in writing by the County Administrator.

 No standby charge, retainer, or readiness fee shall be payable unless expressly authorized by written

amendment.

Page 5

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	RFP DDMR-2026
Bid Title:	Disaster Debris Management and Recovery Services
Category:	Administration
Status:	Open

Disaster Debris Management and Recovery Services

Attachment Preview

See also