INVITATION FOR BID LEASE / PURCHASE FINANCING

CITY OF JACKSONVILLE
INVITATION FOR BID
LEASE / PURCHASE FINANCING
IFB # 2027-300-01
DUE DATE: OCTOBER 1, 2026 @ 2:00 PM, CST
CITY OF JACKSONVILLE, TEXAS
(903) 586-3510
http://www.jacksonvilletx.org/
1 IFB # 2027-300-01

Table of Contents
PART I ....................................................................................................................................... 4
GENERAL .............................................................................................................................. 4
PURPOSE .............................................................................................................................................................4
ATTACHMENTS ...................................................................................................................................................4
CLARIFICATION ...................................................................................................................................................4
RESPONDENT QUALIFICATIONS .........................................................................................................................4
PRICE INCREASE ..................................................................................................................................................5
AGREEMENT TERM .............................................................................................................................................5
PART II ...................................................................................................................................... 5
SPECIFICATIONS ................................................................................................................. 5
SCOPE OF SERVICES ............................................................................................................................................5
POINT OF CONTACT ............................................................................................................................................5
INTEREST RATE ...................................................................................................................................................5
AMOUNT TO BE FINANCED ................................................................................................................................5
FEES AND EXPENSES ...........................................................................................................................................6
PAYMENT TERMS / EARLY PAYOFF .....................................................................................................................6
DOCUMENTATION / SECURITY ...........................................................................................................................6
FUNDING SCHEDULE ...........................................................................................................................................6
COSTS ..................................................................................................................................................................6
RATE VALIDITY / RATE LOCK ...............................................................................................................................6
BOND RATING .....................................................................................................................................................6
RIGHT TO FINANCE ELSEWHERE .........................................................................................................................6
ASSIGNMENT ......................................................................................................................................................7
NET LEASE ...........................................................................................................................................................7
CLASSIFICATION / LEGAL AUTHORITY ................................................................................................................7
EQUIPMENT ........................................................................................................................................................7
PAYMENT BY CITY ...............................................................................................................................................7
PART III ..................................................................................................................................... 8
SCHEDULE AND RESPONSE INSTRUCTIONS .................................................................. 8
SCHEDULE OF EVENTS ........................................................................................................................................8
SOLICITATION UPDATES .....................................................................................................................................8
RESPONSE DUE DATE ..........................................................................................................................................8
BEST VALUE EVALUATION AND CRITERIA ...........................................................................................................9
AWARD ...............................................................................................................................................................9
POST AWARD MEETING ......................................................................................................................................9
PART IV .................................................................................................................................. 10
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RESPONSE REQUIREMENTS ........................................................................................... 10
PART V ................................................................................................................................... 10
CONFIDENTIALITY OF CONTENT ..................................................................................... 10
PART VI .................................................................................................................................. 11
GENERAL TERMS AND CONDITIONS .............................................................................. 11
ATTACHMENT A: ................................................................................................................... 12
ATTACHMENT B: ................................................................................................................... 14
ATTACHMENT C: ................................................................................................................... 15
ATTACHMENT D: ................................................................................................................... 16
ATTACHMENT E: ................................................................................................................... 17
3 IFB # 2027-300-01

PART I
GENERAL
PURPOSE
The City of Jacksonville, hereinafter "Lessee", requests bids from "Lessors" (individuals and financial institutions,
including leasing entities, investment banks, commercial banks, and any other interested parties) duly qualified
and experienced in arranging third party financing for a Fire Department mini-pumper for City purposes.
FINANCIAL INFORMATION
The City of Jacksonville's financial information can be obtained at: http://www.jacksonvilletx.org/186/Finance
ATTACHMENTS
* Attachment A: Bid Sheet
* Attachment B: Reference Sheet
* Attachment C: Addendum Acknowledgment Form
* Attachment D: Solicitation Questionnaire
* Attachment E: Fire Department mini-pumper
CLARIFICATION
For questions or clarification of specifications, you may contact:
Roxanna K. Briley
Finance Director
City of Jacksonville
Phone: (903) 339-3317
roxanna.briley@jacksonvilletx.org
The individual listed above may be contacted by e-mail for clarification of the specifications only. No authority is
intended or implied that specifications may be amended, or alterations accepted prior to solicitation opening
without written approval of the City of Jacksonville through the Finance Department.
RESPONDENT QUALIFICATIONS
The City has established the following minimum qualifications. Respondents who do not meet the minimum
qualifications will not be considered for award. The Respondent shall:
* Be firms, corporations, individuals or partnerships normally engaged in providing the services as
specified herein and have adequate organization, facilities, equipment, financial capability, and
personnel to ensure prompt and efficient service to the City;
* Have the adequate financial capability to fund the transaction specified herein.
* Affirm that their entity and response comply with all applicable laws, rules, and regulations of Federal,
State, and Local Governing entities.
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* Be domiciled in or have a home office inside the United States. Respondents domiciled outside the
United States, or not having a home office inside the United States will not be included for consideration
in this procurement process.
PRICE INCREASE
A price increase to the agreement shall not be considered.
AGREEMENT TERM
The resulting financing agreement shall provide for five (5) annual payments in accordance with the payment
schedule set forth in this solicitation.
PART II
SPECIFICATIONS
SCOPE OF SERVICES
Lessee seeks to obtain the most competitive financing terms available for the lease/purchase of the assets
detailed herein. The intent of this specification is to provide bidders with sufficient information to prepare a
response to this solicitation. All responses shall include, but are not limited to, the requirements outlined herein.
Respondent may submit terms, conditions, options or other considerations that enhance or supplement the
response, but do not restrict or degrade these requirements.
POINT OF CONTACT
Respondent's point of contact: In order to maintain consistent standards of quality work performed across the
City, the City shall be provided with a designated and identified point of contact upon award of the contract to
include contact information. The City's designated representative shall be notified by the Respondent
immediately should the point of contact change.
INTEREST RATE
The interest rate shall be fixed for the full term of the lease/purchase agreement. The Lessor shall furnish the
Lessee with a complete amortization schedule showing each payment date, total payment, principal, interest,
and outstanding principal balance. Interest shall not begin until funding is received or disbursed as mutually
agreed by the City and Lessor. Respondent shall clearly state the period for which the proposed rate is
guaranteed.
AMOUNT TO BE FINANCED
The amount financed shall be $594,000, repayable in five (5) annual payments in arrears. The City anticipates no
down payment. The first annual payment shall be due August 1, 2027, followed by annual payments on August 1
of each succeeding year through August 1, 2031.
For purposes of preparing the bid and amortization schedule, Respondents shall assume a funding date of
December 1, 2026. The final amortization schedule may be adjusted at closing based on the actual funding date,
using the fixed interest rate and pricing terms stated in the Respondent's bid.
For bid evaluation purposes, Respondents shall prepare the required amortization schedule using an assumed
funding date of December 1, 2026 and the following payment dates:
August 1, 2027
August 1, 2028
August 1, 2029
August 1, 2030
August 1, 2031
5 IFB # 2027-300-01

FEES AND EXPENSES
Any origination, documentation, legal, escrow, closing, placement, or other fees and expenses must be clearly
identified in the response and included in the Total Cost shown on the Bid Sheet. Any fee or expense not clearly
identified and mutually agreed upon shall be the sole responsibility of the Lessor.
PAYMENT TERMS / EARLY PAYOFF
The agreement shall permit the City, at its option, to prepay the financing prior to maturity. Respondents shall
clearly disclose the method for determining the outstanding payoff amount and any prepayment penalty,
additional interest, make-whole amount, or other charge associated with early payoff.
DOCUMENTATION / SECURITY
Upon award, the successful Lessor shall prepare all necessary financing documentation. All documentation shall
be mutually satisfactory to the Lessor and Lessee and consistent with the terms of this solicitation. Respondents
shall clearly identify in their response any security, pledge, appropriation, or other repayment provisions
required by their proposed financing documents.
FUNDING SCHEDULE
The successful Respondent shall, in a timely manner, execute any and all proceedings, forms, disclosures, or
other documents necessary and required to complete the financing arrangement described in connection with
this specification.
Funding is anticipated to be required in November or December 2026. The successful Respondent shall be
prepared to fund the transaction upon notice from the City on a mutually agreed upon date. Interest shall not
begin to accrue prior to the actual funding date.
Any and all agreements and supporting documents created as a result of this solicitation shall be governed and
construed according to the laws of the State of Texas.
COSTS
All cost(s) incurred directly or indirectly relating to preparation of a response or any oral or written clarification,
which the City may require, shall be the sole responsibility of the Respondent.
RATE VALIDITY / RATE LOCK
All bids shall remain valid for not less than forty-five (45) days from the bid opening date. Respondents shall
separately state the period through which the proposed fixed interest rate is guaranteed and identify any
conditions under which the rate may change prior to funding. Preference may be given to bids providing a rate
lock sufficient to accommodate the City's anticipated November or December 2026 funding date.
BOND RATING
The City's general obligation bond rating is:
Moody's Ratings: A2
S&P Global Ratings: A+
RIGHT TO FINANCE ELSEWHERE
The City reserves the right to refinance or prepay the equipment financing. Respondent shall clearly disclose any
prepayment provisions, penalties, make-whole amounts, additional interest, or other costs associated with early
payoff. Preference may be given to bids allowing prepayment without penalty or additional fees.
6 IFB # 2027-300-01

ASSIGNMENT
Lessor may assign its interest in the agreement resulting from this solicitation to an affiliate of Lessor without
the written consent of Lessee provided Lessee is advised of said assignment before such assignment is made. If
the Lessor intends to sell or resell the schedules to a non-affiliate, such intent shall be disclosed in the response
to the solicitation. The City reserves the right to approve or disapprove an assignment to a non-affiliate and such
approval shall not be unreasonably withheld.
NET LEASE
All obligations, costs and responsibilities associated with ownership of the equipment will be borne by the
Lessee, including insurance, maintenance, and applicable taxes.
CLASSIFICATION / LEGAL AUTHORITY
The City intends to enter into the financing pursuant to Section 271.005 of the Texas Local Government Code.
The financing shall constitute an obligation of the City in accordance with applicable law. The City does not
presently intend to pledge a dedicated ad valorem tax levy to repayment of the financing. Respondents shall
clearly identify any security, pledge, appropriation, or other repayment provisions required by their proposed
financing documents.
EQUIPMENT
The equipment to be financed is a new Fire Department mini-pumper, as more particularly described in
Attachment E.
PAYMENT BY CITY
The lease-purchase agreement sought pursuant to this IFB will not constitute a debt of the City. The City does
not intend to create or maintain any sinking, debt service, reserve or similar fund or account to pay any of the
City's obligations under the lease-purchase agreement. Without such a sinking fund, the City does not have the
legal authority to obligate any City moneys from future fiscal years to pay any amounts due under the proposed
agreement.
Accordingly, all payments of any nature under the lease-purchase agreement and each related agreement will
be subject to appropriations. For this reason, any and all such agreements (including, without limitation, the
lease-purchase agreement itself) are subject to all of the following:
a) Each such agreement must expressly provide for the termination of the agreement without penalty to
the City if the governing body of the City does not appropriate money in future fiscal years to make
payments under the agreement. Further, the lease-purchase agreement cannot obligate the City to
make such appropriations in future fiscal years.
b) The City cannot and will not be obligated to pay any penalties.
c) There can be no acceleration of rent or other payments due to Lessor.
d) The City cannot and will not indemnify the Lessor or anyone else for any loss, including without
limitation any loss that may occur if any rents or other proceeds of the lease-purchase agreement are
found to be taxable and any loss that the Lessor or other party may incur due to the City's failure to
appropriate money to make payments in future fiscal periods.
e) The City cannot and will not be obligated to pay any other unbudgeted amounts. Accordingly, any and
all provisions contemplating or requiring the City's payment of any funds not budgeted during the City's
current fiscal year will be subject to appropriation of funds in the applicable future budget. Again, the
lease-purchase agreement cannot obligate the City to make such appropriations in future fiscal years.
7 IFB # 2027-300-01

PART III
SCHEDULE AND RESPONSE INSTRUCTIONS
SCHEDULE OF EVENTS
It is the City's intention to comply with the following solicitation timeline:
EVENT DATE
Solicitation released September 14, 2026
1st newspaper publication September 16, 2026
2nd newspaper publication September 23, 2026
Deadline for submission of questions September 25, 2026 @ 5:00 PM, CST
Final addendum/answers September 28, 2026 @ 5:00 PM, CST
Bids due/opened October 1, 2026 @ 2:00 PM, CST
Anticipated City Council award October 13, 2026 @ 6:00 PM, CST
All questions regarding the solicitation shall be submitted in writing by 5:00 PM CST on the due date noted
above. A copy of all the questions submitted and the City's response to the questions shall be posted on the
City's webpage in the form of an addendum at http://www.jacksonvilletx.org/Bids.aspx.
Questions shall be submitted to the City contact named herein. The City reserves the right to modify these
dates. Notice of date change will be posted to the City's website.
SOLICITATION UPDATES
Respondents shall be responsible for monitoring the City's website at http://www.jacksonvilletx.org/Bids.aspx
for any updates pertaining to the solicitation described herein. Various updates may include addendums,
cancelations, notifications, and any other pertinent information necessary for the submission of a correct and
accurate response. The City will not be held responsible for any further communication beyond updating the
website.
RESPONSE DUE DATE
Signed and sealed responses are due at or before 2:00 PM, on the due date noted in Part III, Section 1. Mail or
hand deliver sealed responses to:
City of Jacksonville
Attn: Roxanna Briley
Finance Department
315 South Ragsdale
Jacksonville, Texas 75766
Sealed responses shall be clearly marked on the outside of packaging with the Solicitation title, number, due
date and "DO NOT OPEN".
Facsimile or electronically transmitted responses are not acceptable.
Responses cannot be altered or amended after opening.
No response can be withdrawn after opening, without written approval from the City for an acceptable reason.
The City will not be bound by any oral statement or offer made contrary to the written specifications.
8 IFB # 2027-300-01

BEST VALUE EVALUATION AND CRITERIA
The City reserves the right to reject any or all responses, waive minor irregularities or informalities, and accept
the response determined to provide the best value to the City.
Responses will be evaluated based on the financing structure requested in this solicitation. In determining best
value, the City may consider:
* Total cost of financing, including total principal, interest, fees, expenses, and any other costs;
* Effective fixed interest rate;
* Annual debt service requirement;
* Prepayment terms, including any penalties, additional interest, make-whole provisions, or other costs
associated with early payoff;
* Rate-lock period and any conditions that could result in a change to the proposed interest rate before
closing;
* Funding requirements and ability to meet the City's anticipated funding schedule;
* Terms and conditions of the proposed financing agreement, including any security, pledge,
appropriation, assignment, or other requirements;
* Respondent's qualifications, financial capability, experience, references, and past performance,
including prior experience with governmental entities; and
* Any other relevant factor specifically identified in this solicitation.
The City intends to give primary consideration to the lowest total cost of financing for the requested five-year
structure, provided the response meets the City's requirements and is determined to be in the City's best
interest.
Respondents may be contacted for clarification of their responses or to provide additional information
necessary for the City to complete its evaluation. Any clarification shall not alter the material terms of the bid
after opening.
AWARD
The City reserves the right to enter into an Agreement or a Purchase Order with a single award, split award,
primary and secondary award, non-award, or use any combination that best serves the interest and at the sole
discretion of the City. The award announcement will be made upon City Council approval of staff
recommendation and executed agreement.
POST AWARD MEETING
The City and Successful Respondent(s) may have a post award meeting to discuss, but not be limited to the
following:
* Provide City contact(s) information for implementation of agreement.
* Identify specific milestones, goals and strategies to meet objectives.
9 IFB # 2027-300-01

PART IV
RESPONSE REQUIREMENTS
The City of Jacksonville makes no warranty that this checklist is a full comprehensive listing of every requirement
specified in the solicitation. This list is only a tool to assist participating Respondents in compiling their final
responses. Respondents are encouraged to carefully read the entire solicitation.
Respondents shall submit one (1) clearly identified, signed "Original," three (3) copies of the complete response,
including all required attachments, and one (1) electronic copy of the complete response on a USB flash drive.
All copies shall be identical to the signed Original. Submitted responses shall become the property of the City of
Jacksonville. The electronic copy is provided for administrative and evaluation purposes and does not replace
the requirement for a signed, sealed Original response.
Issuance of this IFB does not obligate the City to award a contract or enter into a financing agreement. All costs
associated with preparing and submitting a response to this IFB shall be the sole responsibility of the
Respondent. The City will not reimburse Respondents for any costs incurred in connection with this solicitation.
A Respondent's decision not to submit a response to this IFB will not preclude the Respondent from
participating in future City solicitations.
For your bid to be responsive, all required items identified below shall be submitted with your bid.
Attachment A - (Bid Sheet): Responses shall be submitted on itemized, signed Bid Sheet provided
herein. Failure to itemize or sign solicitation will result in disqualification. Submission of responses on
forms other than the City's Solicitation Document will result in disqualification of the response.
Attachment B - (Reference Sheet): Provide the name, address, telephone number and E-MAIL of at least
three (3) Municipal, Government agencies or firms of comparable size that have utilized a similar service
within the last two (2) years. City of Jacksonville references are not applicable. References may be
checked prior to award. Any negative responses received may result in disqualification of submittal.
Attachment C - (Addendum Acknowledgement Form): Provide signed copy of this form or a signed copy
of each issued addendum with bid upon submission.
Attachment D - (Solicitation Questionnaire): Respondent shall provide completed solicitation
questionnaire.
Attachment E - (Vendor Quote / Equipment Description): Provided for informational purposes.
Compliance Statement: Respondents shall affirm that their entity and response comply with all
applicable laws, rules, and regulations of Federal, State, and Local Governing entities.
Financial Statement: Respondent shall provide a financial statement or information evidencing their
capability to fund the transaction specified herein.
Fund Disbursement Policy: Respondent shall provide policy as to fund disbursement in the event that all
equipment has not been received prior to the funding date.
PART V
CONFIDENTIALITY OF CONTENT
All documents submitted in response to a solicitation shall be subject to the Texas Public Information Act.
Following an award, responses are subject to release as public information unless the response or specific parts
10 IFB # 2027-300-01