Northview Trail Phase III Design

Request for Proposal
City of McPherson Public Works Department
Northview Trail Phase III Design
City of McPherson Kansas
400 E Kansas
McPherson, Kansas 67460
Issue Date: Sept. 14th, 2026
Proposal Due Date: Oct. 8th, 2026, 3pm
Prepared by: Kim Isbell, Public Works Office Coordinator
Attachments:
1.Sample Consulting Agreement
2. Certification by Prospective Participants
3. Supplemental Data Sheet
4. Preliminary Review Committee Report
5. Selection Committee Report (w/Sample)

City of McPherson
Request for Qualifications (RFQ)
The City of McPherson is seeking qualified consulting firms for pre-construction
engineering and project management in the category equivalent to the Kansas Department
of Transportation's (KDOT) Work Category: Work Category: 441 - Pedestrian and Bicycle
Facility Design and Work Category: 241 - Construction Inspection and Testing for the
project listed below.
Interested consulting firms must be pre-qualified by KDOT in category 411-Pedestrian and
Bicycle Facility Design, and familiar with the project area.
Description
The project will construct .3 miles of 10' wide concrete multi-use trail, along with .7 miles
of 5' wide sidewalk. The trail will start at the terminus of the Northview Rd. Trail Phase II
project at Veranda Circle East, extending east along the north side of Northview Rd. until
Maxwell Street. From there, the trail will transition to a 5' sidewalk as it turns south to cross
Northview Road. The crosswalk will be equipped with rectangular rapid flashing beacon
(RRFB), signage, and crosswalk striping. The sidewalk will continue south along the west
side of Maxwell St. The trail will conclude at the intersection of Darlow Dr., connecting to
the existing sidewalk network. A sidewalk will also be included for 175' along the south side
of Hulse St. to connect the new sidewalk to the existing sidewalk system along this street.
Schedule and Deadlines
Technical proposals are due on or before 3:00 pm on Thursday October 8th, 2026, to be
delivered by email to Eric Duerksen at ericd@mcpcity.com and cc' Kim Isbell at
kimi@mcpcity.com. Interested consulting firms must be pre-qualified by KDOT in the work
categories noted above.
Anticipated Schedule for Subsequent Events:
Evaluation and ranking of technical proposals shall take place on or about October 15th
2026 after which all firms that submitted letters of interest will be notified of the ranking.
Negotiations with the highest ranked firm to commence on or about October 15th 2026.
Notice to Proceed to be issued November 5th, 2026, KDOT Three-Party agreement in place
and in eAect December 15th, 2026.

Request for Proposal (Technical)
The City of McPherson is seeking a consultant to provide design services for the Northview
10' Multi-Use Path Phase III. The work includes the construction of .3 miles of 10' wide
concrete multi-use trail, along with .7 miles of 5' wide sidewalk. The trail will start at the
terminus of the Northview Rd. Trail Phase II project at Veranda Circle East, extending east
along the north side of Northview Rd. until Maxwell Street. From there, the trail will
transition to a 5' sidewalk as it turns south to cross Northview Road. The crosswalk will be
equipped with rectangular rapid flashing beacon (RRFB), signage, and crosswalk striping.
The sidewalk will continue south along the west side of Maxwell St. The trail will conclude
at the intersection of Darlow Dr., connecting to the existing sidewalk network. A sidewalk
will also be included for 175' along the south side of Hulse St. to connect the new sidewalk
to the existing sidewalk system along this street.
Evaluation Factors
Technical proposals will be evaluated based on the factors listed below to rank the most
qualified firm in order of preference as first, second, third, etc. If determined necessary by
the City of McPherson, a Preliminary Review Committee will be formed to reduce the
number of firms evaluated to no fewer than three (3) and no more than five (5). Reasons for
exclusion from evaluation will be: size and/or qualifications; experience of personnel
available for project; current uncompleted work or distribution of work; performance; no
response from firm; or other reason. Firms excluded from short list will be notified as to
reason for exclusion.
Factors for evaluation and weight: 1. Ability to meet proposed schedule - 10 pts; 2. Past
performance of firm - 15 pts; 3. Detailed scope of services - 10 pts; 4. Past experience with
similar types of work - 15 pts; 5. Qualifications of team - 20 pts; 6. Qualifications of Project
Manager - 20 pts; 7. Accessibility of firm's oAice - 10 pts. The highest ranked firm will be
asked to enter into negotiations with City of McPherson for an agreement. In the event the
City of McPherson cannot reach agreement with the ranked firm, it will terminate
negotiations with the said firm and commence negotiations with the next highest ranked
firm, and so on, until an agreement is reached for a satisfactory scope of services for a fair
and reasonable number of hours, or the City of McPherson decides to pursue other
alternatives.
Contract Terms and Conditions

This is a KDOT project using KDOT funding. A standard three (3) phase, three (3) party
agreement will be utilized with special attachments for the Kansas "Tax Clearance
Certificate", the "Certification of Final Indirect Costs", and the "Policy Regarding Sexual
Harassment".
Instructions for Technical Proposal
Note: No costs shall be contained in the technical proposal.
The main text of consultant's technical proposal must not exceed 10 pages (including cover sheets,
indexes, etc.) to address the topics listed. Describe processes and procedures proposed by consultant to
meet the project completion deadline listed above. Describe processes and procedures, included best
practices, that will be used to perform the tasks and produce the deliverables described above under
"Request for Proposal (Technical)". Include in the technical proposal items such as:
* Project manager/engineer in charge
* History of projects with similar tasks
* Availability of staff to meet schedule without overtime
* Cost-effective or cost-reduction practices, processes or procedures used by consultant, if any;
Any sub-consultant and their role (if any) that will be performing services on the project. All sub-
consultants must complete Special Attachment No. 9 ("Certificate of Final Indirect Costs"), and
the Special Attachment No. 10 ("Tax Clearance Certificate").
Questions about this request for qualifications shall be sent to Eric Duerksen, City of McPherson
Public Works, P.O. Box 1008, McPherson, KS 67460, Phone (620) 245-2545 or email
ericd@mcpcity.com .
Sincerely,
Eric Duerksen,
Director of Public Works
The City reserves the right to reject all proposals or to request and obtain from one or more of the businesses
submitting proposals supplementary information as may be necessary for City staff to review and evaluate the
proposal. The City may require vendors to participate in additional rounds of refined submittals before the
ultimate selection is made. The City may negotiate with one or more vendors and may contract with one or more
vendors as the City deems necessary.
By submitting a response to this RFP, vendors waive all rights to protest or seek any legal remedies whatsoever
regarding any aspect of this RFP. Although it is the City's intent to choose the most qualified proposal, the City
reserves the right to reject all or choose any number of qualified proposals.

CONSULTING AGREEMENT
<PROJECT NAME>
THIS AGREEMENT, made this day of <DAY,MONTH,YEAR> between the CITY
OF MCPHERSON, KANSAS, a Kansas municipality (City) and <ENGINEERING FIRM>
(Engineer).
R E C I T A L S
A. The City desires to obtain engineering support services in connection with
<PROJECT DESCRIPTION>
B. The Engineer provides professional engineering services and is qualified to
perform services needed by the City in connection with the Project.
C. The Engineer will provide engineering services which may include:any
and/or all of the items as detailed in Attachment "A", Scope of Services,
C O V E N A N T S
NOW, THEREFORE, in consideration of the promises and obligations set forth
below, the City and the Engineer agree as follows:
l. RESPONSIBILITIES OF ENGINEER
A. General: The Engineer shall consult with, advise, and represent the
City as the City requires in connection with the Project during the term of this Agreement.
Engineer shall rely on instructions and direction given by the City's assigned Project
Manager. As a general matter, Engineer shall communicate with the City about the
Project only through the City's Project Manager.
The person designated as the Engineers Project Manager is < PROJECT MANAGER>.
The person designated as the City's Project Manager is Eric Duerkesn, Director of Public
Works.
B. Basic Services: The Engineer shall perform the duties and
responsibilities described in Appendix A (attached hereto and made a part hereof) and
elsewhere in this Agreement.
C. Extra Services: Upon the express, written consent of the City,
Engineer shall perform extra services. Engineer shall charge the City for such extra
services, if any, in accordance with Appendix B (attached hereto and made a part hereof)
or as the City may agree to in writing.
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City of McPherson
<PROJECT>
Consulting Agreement
D. Documents: All drawings, computer programs, computer input and
output, analyses, plans, photographic images, tests, maps, surveys, electronic files, and
written material of any kind generated in the performance of this Agreement or developed
specifically for the Project are and shall remain the sole and exclusive property of the City.
Engineer shall not provide copies of any such material to any other party without the prior
written consent of the City.
E. Independent Contractor: The Engineer warrants that it is an
independent contractor and that it, its agents, employees, and any others employed by it,
are not employees of the City. The Engineer represents that it is not entitled to workers'
compensation benefits from the City. Further, the Engineer represents that it will report
moneys earned pursuant to this Agreement as non-wage income for Federal and State
income tax purposes.
F. Authorization to Proceed: No work shall be performed by the
Engineer until written Authorization to Proceed has been issued by the City. If the
Engineer proceeds with any work prior to receipt of said Authorization, the City is not
obligated to make payment for such work.
G. Completion Date: Engineer shall complete the services under this
Agreement in accordance with Appendix C.
H. Sub-consultants: Services provided by sub-consultant's employed by
the Engineer shall be governed by agreements substantially similar to this Agreement.
Sub-consultants and their involvement are listed in Appendix A, Scope of Services.
2. COMMITMENTS OF THE CITY
. A. General: City shall rely on information given by the Engineer's employee
who has been assigned by the Engineer to the Project as Project Manager. As a general
matter, City shall communicate with the Engineer about the Project only through the
Engineer's Project Manager.
The person(s) designated as the City's Project Manager is the Director of Public Works,
Eric Duerksen. Engineer shall copy the Director of Public Works on all correspondence.
B. City's Responsibilities: The City shall provide overall direction and
oversight of the work and provide necessary reviews, approvals and authorizations of
various stages of work. Approvals and authorizations must be in writing to be binding.
C. Changes in Work: Any changes with regard to Engineer's cost, time
requirements of performance, or scope of services must be evidenced in writing and
approved by all parties hereto prior to any work or services being performed in
contemplation of said change.
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<PROJECT>
Consulting Agreement
D. Materials and Services to be Furnished by the City: The City agrees
to make available to the Engineer materials in the possession of the City, to the extent that
such materials, in the opinion of the Project Manager, are readily available and will assist
the Engineer in performing its services. The Engineer agrees to request such material
with sufficient lead time so as not to jeopardize the work schedule or meeting
arrangements. The City shall not unreasonably withhold such material.
E. Confidentiality: In the course of performing its services, Engineer will
have access to certain confidential, proprietary or non-public information ("Confidential
Information") which either belongs to the City or to which the City has responsibilities to
third parties to safeguard. Engineer shall at all time treat such Confidential Information in
the same manner as it treats its own confidential information or with the level of care
required by the City to fulfill the City's obligations whichever is greater unless the City
specifically releases Engineer in writing from such obligation. This requirement shall
survive termination of this Agreement.
3. COMMENCEMENT AND COMPLETION
The Engineer shall commence work on the first working day following receipt
of a written Authorization to Proceed issued by the City, or such later date as indicated in
the Authorization to Proceed.
Except as may be agreed upon in writing by the City and the Engineer, the
Engineer shall follow the schedule for completion of services shown in Appendix C.
If due to Acts of God, public emergency, changes in scope, or acts of a
public enemy, it becomes apparent that this contract cannot be brought to full completion
within the agreed time, the Engineer shall so notify the City in writing at least thirty days
prior to any scheduled completion date, in order that the Engineer and the City may review
the work accomplished to date and determine whether to amend this Agreement to
provide additional time for completion.
4. PAYMENTS TO ENGINEER
A. Aggregate Limit: Unless Extra Services are agreed to by the City and
Engineer in writing, the amount paid by the City to the Engineer under this Agreement will
not exceed the amount shown in Subparagraph 4.B, below. The Engineer represents that
it can and will complete its services for the amount shown.
B. Billing: The Engineer shall bill the City for monthly progress
payments Engineer's bill shall, as a minimum, contain the information specified in
Appendix D and shall not exceed $_______.
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City of McPherson
<PROJECT>
Consulting Agreement
C. Payment by City: The City will pay invoices properly submitted within
30 days of receipt for the total amount due once all drawings, specifications, reports,
surveys, and other project deliverables have been received, reviewed, and accepted by
the City.
D. Inspection of Records: The Engineer will permit the authorized
agents and employees of the City at reasonable hours, to inspect, review, and audit any
records of the Engineer related to this Agreement and the work to be performed
hereunder. The Engineer, its employees, subcontractors, and agents shall maintain all
books, documents, papers, and accounting records related hereto, and all information
regarding costs incurred herein, for review at their offices during the contract period and
for three years thereafter.
5. TERMINATION
A. For Cause: This Agreement may be terminated by either party for a
material breach by the other party, not caused by any action or omission of the terminating
party, by giving the other party written notice at least three days in advance of the
termination date. The termination notice shall specify in reasonable detail each such
material breach. If this Agreement is so terminated by the Engineer, the Engineer will be
paid for all services rendered up to the date of the termination. If this Agreement is so
terminated by the City, the Engineer shall promptly deliver to the City all drawings,
electronic data, computer programs, computer input and output, analyses, plans,
photographic images, tests, maps, surveys, and written materials of any kind generated in
the performance of this Agreement up to and including the date of termination.
Termination pursuant to this subsection shall not prevent either party from exercising any
other legal remedies which may be available to it.
B. Without Cause: In addition to the foregoing, this Agreement may be
terminated by the City for its convenience and without cause of any nature by giving the
Engineer written notice at least seven days in advance of the termination date. In the
event of such termination, the Engineer will be paid for all services rendered to the date of
termination, and upon such payment, all obligations of the City to Engineer under this
Agreement will cease. Upon receipt of such notice, the Engineer shall cease its work in as
efficient a manner as possible so as to keep his total charges to the City for services under
the Agreement to the minimum. Furthermore, in the event of such termination, the
Engineer shall promptly deliver to the City all drawings, electronic data, computer
programs, computer input and output, plans, photographic images, analyses, tests, maps,
surveys, and written materials of any kind generated in the performance of this Agreement
up to and including the date of termination. Termination pursuant to this subsection shall
not prevent either party from exercising any other legal remedies which may be available
to it.
6. SUSPENSION
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<PROJECT>
Consulting Agreement
Without terminating this Agreement or breaching its obligations hereunder,
the City may, at its pleasure, suspend the services of the Engineer hereunder. Such
suspension may be accomplished by giving the Engineer written notice one day in
advance of the suspension date. Upon receipt of such notice, the Engineer shall cease its
work in as efficient a manner as possible so as to keep the total charges to the City for
services under the Agreement to the minimum.
7. LAWS TO BE OBSERVED
The Engineer shall be cognizant of federal and state laws and local
ordinances and regulations which in any manner affect those engaged or employed in the
work or which in any manner affect the conduct of the work, and of orders and decrees of
bodies or tribunals having any jurisdiction or authority over the same, and shall observe
and comply with such existing laws, ordinances, regulations and decrees, and shall protect
and indemnify the City against any claim or liability arising from or based on the violations
of any such law, ordinance, regulation, order or decree, whether by itself, its
subcontractors, agents or employees.
8. PERMITS AND LICENSES
The Engineer shall prepare all permits and licenses for submission by the
City. The City shall pay charges, fees and taxes and give notices necessary and
incidental to the due and lawful prosecution of the services with assistance of the
Engineer.
9. PATENTED DEVICES, MATERIALS AND PROCESSES
The Engineer shall hold and save harmless the City from any and all claims
for infringement, by reason of the use of any patented design, device, material, process,
any trademark or copyright and shall indemnify the City for any costs, attorney's fees,
expenses and damages which it might be obligated to pay by reason of infringement, at
any time during the prosecution or after completion of the work.
10. LIABILITY AND INDEMNIFICATION
A. Professional Liability: The Engineer shall exercise in its performance
of the Basic Services and Extra Services, if any, the standard of care normally exercised
by locally recognized consulting organizations engaged in performing comparable
services. The Engineer shall be liable to the City for any loss, damage, or cost incurred by
the City for the repair, replacement, or correction of any part of the Project that is deficient
or defective and is caused by the professional negligent act, error or omission of the
Engineer.
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<PROJECT>
Consulting Agreement
B. Indemnification: The Engineer shall indemnify and hold harmless the
City and its agents and employees from and against all claims, damages, losses, and
expenses, including, but not limited to, reasonable attorneys' fees, arising out of or
resulting from the performance of the Basic Services or Extra Services, provided that any
such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease,
or death or injury to or destruction of tangible property (other than the Project itself),
including the loss of use resulting therefrom, and (2) is caused by any negligent act, error
or omission of the Engineer, any subcontractor of the Engineer, anyone directly or
indirectly employed by any of them, or anyone for whose acts any of them may be liable.
Such obligation shall not be construed to negate, abridge, or otherwise reduce any other
right or obligation of indemnity which would otherwise exist as to any party or person
described in this paragraph 10.B.
C. No Limitation on Claims: In any and all claims against the City or
against any of its agents or employees by any employee of the Engineer, any
subcontractor of the Engineer, anyone directly or indirectly employed by any of them, or
anyone for whose acts any of them may be liable, the indemnification obligation under
paragraph 10.B. shall not be limited in any way by any limitation on the amount or type of
damages, compensation, or benefits payable by or for the Engineer or any subcontractor
under Workers' Compensation Act of Kansas or other employee benefit legislation.
11. INSURANCE
A. Minimum Amounts: The Engineer shall carry the following minimum
amounts of insurance:
1. Workmen's compensation shall be maintained with reputable
carriers and the policy limits shall not be less than:
a. Employer's Liability
$200,000 per person.
2. Comprehensive General and Automobile Liability policies shall be
maintained with reputable carriers and the policy limits shall not be less than:
a. Comprehensive Automobile Liability
$500,000 Combined single limit
b. Comprehensive General Liability
$1,000,000 combined single limit
3. Professional Liability insurance policy in the amount of not less
than $500,000 per claim. The professional liability insurance must insure Engineer for his
professional negligence in performing services under this agreement. The Engineer
agrees to maintain it in force until the latter of (a) all services have been performed as
required by the Agreement; (b) the Project has been completed and accepted by the City,
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