Purchase of Flameless Ration Heaters
| Location: | California |
|---|---|
| Posted: | Jan 7, 2026 |
| Due: | Feb 5, 2026 |
| Agency: | City of Ventura |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | B-130000857 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
B-130000857
|
| Bid Title: |
Purchase of Flameless Ration Heaters
|
| Category: | Public Safety |
| Status: | Open |
|
Attachment Preview
Invitation to Bid (ITB) No. B-130000857
Wednesday January 7, 2026
Notice is hereby given that sealed bids will be received at the Purchasing and Contracts Division
for the Purchase Flameless Ration Heaters in accordance with this Invitation to Bid and
the specifications and requirements listed on the Scope of Work.
Closing Time and Date
One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the
Bid Number and description, and one (1) PDF electronic copy sent via email to the Purchasing
Representative must be submitted prior to:
Thursday, February 5, 2026, at 4:00 PM
Sealed bids shall be delivered by courier, express mail, or in person to:
Purchasing and Contracts Division
City of San Buenaventura
501 Poli Street, Room 102
Ventura, CA 93001
Copies of the proposal package and subsequent addenda may be obtained at
www.cityofventura.ca.gov/bids
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Invitation to Bid No. P-130000857
INSTRUCTION TO BIDDERS
AWARD CRITERIA:
Lowest Responsive and Responsible Bidder: The bidder who fully complies with all the bid
requirements and whose past performance, reputation, and financial capability is deemed
acceptable, and who has offered the most advantageous pricing or cost benefit, based on the
criteria stipulated in this bid package.
ITB TIMELINE:
Release of Request for Proposal
Questions to be submitted via email
January 7, 2026
January 20,2026, 2PM
Addendum to be Issued, if required
Proposal Submission Deadline
January 26,2026
February 5, 2026, 4PM
QUESTION AND ANSWER PERIOD:
All questions regarding this Invitation to Bid (ITB) shall be submitted via email to Patricia Zavala,
in the Purchasing and Contracts Division at pzavala@cityofventura.ca.gov PRIOR to January
20, 2026, at 2:00 PM. Any questions submitted after the deadline shall be rejected. Any
response will be in the form of an addendum.
REQUIRED DOCUMENTATION:
The following pages must be completed in their entirety and returned with your bid for
consideration:
•
Cost Proposal
•
References
•
Bidder’s Statement of Past Contract Disqualifications
•
Exceptions and Deviations to the Invitation to Bid
•
Certificate of Prevailing Wage Compliance
•
Small Local Business Certification (if applicable)
•
Bid Authorization
•
Attachment “B”- Terms and Conditions (Supplies and Non-Professional Services)
•
Attachment "C”- Insurance Requirements
•
Attachments “D1-D3”- Certifications for Federally Funded Contracts and Orders
•
Addendum: Bidder shall certify they have reviewed any and all addendum by
including a signed copy of the addenda with the bid
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Invitation to Bid No. P-130000857
REQUIRED UPON SUCCESSFUL AWARD OF BID:
The following will be required upon award from the successful bidder:
•
City of Ventura Business License
•
IRS Form W9
•
Insurance meeting requirements in Attachment “C”
BID SUBMISSION:
To be considered, all bids must be submitted in the manner set forth in this document. It is the
Responder’s responsibility to ensure that its/their bid arrives on or before the specified time of
Thursday February 5, 2026, at 4:00 PM at the Purchasing and Contracts Office at 501 Poli
Street, Room 102, Ventura 93001. Bidders shall provide one (1) hard copy in a SEALED
envelope, clearly marked with the Bid Number and description, and one (1) PDF electronic
copy sent via email to Patricia Zavala, Senior Buyer, at pzavala@cityofventura.ca.gov. If
discrepancies are found between the hard copy and the PDF, the hard copy will provide the
basis for resolving such discrepancies. If no document can be identified as the original,
Proposer’s proposal may be rejected at the discretion of the City.
No oral, telegraphic, electronic, facsimile, or telephonic proposals or modifications will be
considered in the absence of a hard copy sealed proposal.
Hard Copy bids received after the scheduled submittal deadline will not be accepted. Bids
postmarked prior to submittal deadline, but received after the deadline, will not be accepted.
CONTRACT:
A Purchase Order will be issued by the City.
SUBCONTRACTING:
No Subcontracting any portion of Contractor’s duties under this agreement without prior written
consent of the City.
AGREEMENT PRICES:
At any time during the course of this anticipated contract the City may alter the Scope of Work,
making changes to the assignments and times indicated, and/or adding or deleting assignments
as deemed necessary. The City and firm will negotiate changes to the contract pricing accordingly.
Unless otherwise stated, prices are maximum for the term of the Contract. Price adjustments, if
allowed under this Contract, must be requested in writing and accompanied by the required
information to substantiate the request for price adjustment, as set forth in the Contract. No price
adjustment allowable under this Contract will be granted retroactively. The CITY must also be
given the benefit of any decline in prices. If any price increase is granted by the CITY, the increase
shall not be greater than the Consumer Price Index (CPI) of the current year.
COMMUNICATION WITH CITY STAFF:
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Invitation to Bid No. P-130000857
Any communication with City staff or City Elected Representatives, except for the Purchasing
and Contracts Division, regarding this ITB is prohibited. Disregard of this provision could result
in rejection of the proposal.
The City shall be the sole judge of the successful bidder hereunder. The City reserves
the right to reject any or all bids.
ATTACHMENTS:
• Attachment A – General Provisions for Standard Form Contracts
• Attachment B – Terms and Conditions (Supplies and Non-Professional Services)
• Attachment C- Insurance Requirements
• Attachment D- Federally Funded Contracts and Orders
• Exhibit D-1 – (CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS)
• Attachment D-2 – (DEBARMENT AND SUSPENSION CERTIFICATION)
• Attachment D-3 – (APPENDIX A, 44 C.F.R. PART 18- CERTIFICATION REGARDING
LOBBYING)
4
Invitation to Bid No. P-130000857
SCOPE OF WORK
1. Project Overview: The City of Ventura is seeking bids for the supply and delivery Flameless
Ration Heaters to be delivered to 1425 Dowell Dr., Ventura, CA. The heaters must meet the
specifications outlined below and be delivered in good condition, suitable for immediate use.
2. Specifications
Flameless Ration Heaters that are water activated exothermic-chemical heater packaged in
a plastic heating bag which functions as a container for heating the Meal, Ready-to-Eat,
Individual.
3.REQUIREMENTS
3.1 First article. When specified (see 6.2), a sample shall be subjected to first article
inspection (see 6.3) in accordance with 4.3 and 4.3.1.
3.2 Materials and components. The materials and components shall be as specified
herein and on the applicable drawings. Where materials are not definitely specified, they
shall be of the quality normally used for the purpose in commercial practice provided the
end items comply with all requirements of this document and do not degrade the
operational suitability or effectiveness of the heater. It is encouraged that recycled
material be used when practical as long as it meets the requirements of this document.
3.2.1 Supercorroding alloy. The supercorroding alloy shall be Mg-5atomic Fe produced
from magnesium metal powder and food grade electrolytic iron powder by solid state
blending in a vibratory ball mill. The alloy shall be of such purity and uniformity that the
performance of the finished ration heater will meet all requirements of this document.
3.2.2 Alloy additives. Fillers, binders, and additives, including electrolytes, wetting
agents, and flow agents used in the heater construction shall be of such purity and
uniformity that the performance of the finished ration heater will meet all requirements of
this document.
3.2.3 Protective cover. The heater element shall be sealed within a protective cover
constructed of a gas and water permeable material. The color of the cover shall be a
clear or opaque plastic color, a natural tan color, like an unbleached kraft paper or shall
be colored a light green approximately the color of the instruction label as specified in
3.6 or green in the range of 34127 through 34159 (excluding 34138) or 34226 through
34258 or 34583 of FED-STD-595. Alternatively, the protective cover may be a white
color if provided in a heater bag that is printed or colored overall on both sides of the bag
with a color as specified in 3.6 to neutralize or mask the visual reflectivity of the white
material.
3.2.3.1 Printing of pictograph. Each protective cover shall be printed with the "DO NOT
EAT" pictograph in accordance with figure 1. The pictograph shall be printed in three
colors; a black figure on a white background with a red circle and a bar. The outside
diameter of the pictograph circle shall be 7/8 inch (+ 1/8 inch). The pictograph shall be
printed on the exterior of one side of the protective cover.
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