2027 A&E Prequalification - Q&A

Request for Qualifications (Registered Design Professional*)
State of Ohio Standard Forms and Documents
Administration of Project: Local Higher Education
September 24,
Project Name 2027 A&E Prequalification Response Deadline 2026 2:00 PM local time
Project Location 444 W. Third Street Project Number SCC-270001
City / County Dayton / Ohio Project Manager Rob Hensley
Owner Sinclair Community College Contracting Authority Local Higher Education
Delivery Method General Contracting Prevailing Wages State
Publish Date 8/27/2026
No. of paper copies requested (stapled, not bound) 0 No. of electronic copies requested (PDF) 1
* "Registered Design Professional includes any architect holding a certificate issued under section 4703.10 of the Revised
Code, any landscape architect holding a certificate issued under section 4703.36 of the Revised Code, or any engineer
holding a certificate issued under section 4733.14 of the Revised Code." (Ohio Building Code section 4101:1-2-01 Definitions)
Submit the requested number of Statements of Qualifications (Form F110-330) directly to Purchasing at RFP@sinclair.edu.
See Section J of this RFQ for additional submittal instructions.
Submit all questions regarding this RFQ in writing to Purchasing at RFP@sinclair.edu with the project number included in the
subject line (no phone calls please). Questions are due on Thursday, September 10, 2026 at 2:00pm EST. Questions will be
answered via a Q&A addendum and posted online on the OFCC's Project Opportunities page under the Qualifications-based
RFQs tab. The name of the party submitting a question will not be included on the Q&A document.
Project Overview
A. Project Description
NOTICE TO A&E - ARCHITECT/ENGINEERING VENDORS "RFQ - REQUEST FOR QUALIFICATIONS"
Overview and Objectives
Sinclair Community College is soliciting RFQs in order to develop an annual pool of prequalified A&E vendors to provide
Professional Design Services.
Additionally, there may be small to moderate renovation projects, deferred maintenance, utility systems, feasibility studies,
code reviews, planning services, cost estimates, hazardous material evaluations and small construction projects.
* Selection of a vendor to the prequalified list is not a guarantee or award of business, only the selection of prequalified
A&E firms.
RFQs - REQUEST FOR QUALFICATION will be received by the Purchasing Department until Thursday, September 24,
2026 at 2:00pm.
* All submittals with regard to this effort must be sent via email to Sinclair College at RFP@sinclair.edu.
* Subject Line of emails should read: "RFQ - REQUEST FOR QUALIFICATIONS - 2027 A&E PREQUALIFCATION
SUBMITTAL"
* The deadline to submit written questions is Thursday, September 10, 2026 at 2:00pm. Answers to vendor's
questions will be posted to the OFCC's Opportunities website in the form of an Addendum
* Notification of RFQ Award will be sent via email
* Submitted RFQs shall only be reviewed by the college if the submitting firms address is within a 70 mile driving
distance from Sinclair College.
http://www.sinclair.edu/about/offices/purchasing/how -to-do-business-with-the-college/
All RFQs must be received by the Purchasing Department by the specific deadline. Any RFQs received after the
required date and time specified for receipt shall be considered late and non-responsive. Late RFQs will not be accepted.
F110-02-2026-JAN Publish Date: 8/27/2026 Page 1 of 5

Request for Qualifications (Registered Design Professional) continued
This RFQ is for interested professionals who desire to prepare and submit their firm's qualifications for the services
desired by Sinclair. The professional services include all design, bid documents preparation, bid participation, pre-bid,
pre-construction and progress meetings, construction administration, and project closeout, pertaining to construction
projects. Services include, but not limited to the appropriate architectural, engineering and consulting disciplines
necessary to prepare a project for bidding and construction oversite once the project is awarded.
Sinclair Community College (SCC) plans to utilize firms for small to moderate renovation projects, deferred maintenance,
utility systems, feasibility studies, code review, planning services, cost estimates, hazardous evaluation and construction
projects.
A&E firms selected for project support under the prequalification's will likely work on projects which emphasizes
specialized services, detailed design documents, rapid completion times, and complex scheduling with ongoing College
activities. The professionals chosen will be expected to work with an appointed Sinclair project manager and appropriate
Sinclair staff, in order to address and complete tasks in a prompt and efficient manner. All professionals must be familiar
with OFCC documents and requirements; local codes and law, prime contracting, facility life cycle costings, construction
law and all state law and regulations which pertain to Sinclair Community College.
The professionals chosen will be expected to carry out their work in a College setting which must continue to operate day
to day. Work must be interfaced with daily activities of other projects with minimum disruption, while still maintaining a
high degree of safety.
Professional Design Services will be in the following categories:
1. Full architectural services for small to medium size project
2. Full architectural/engineering services for small to medium size projects emphasizing civil/structural disciplines.
3. Full architectural/engineering services for small to medium size projects emphasizing mechanical/electrical disciplines.
4. Full consulting services for master plan, landscape architectural and graphic design.
Firms may apply in any and all categories, but must clearly state in the letter of interest which categories they wish to be
considered.
It is the intention of Sinclair to develop a pool of professional firms to provide a full range of architectural and engineering
services for Sinclair. Actual design tasks will be described in specific projects which will generate a SCC purchase order
for the desired services requested. An architect or engineering firm assigned a purchase order by Sinclair will be allowed
to use its own work force or consultant(s). As much as is possible and in the best interest of the College equitable
distribution of work among qualified architects and engineers will be considered, but Sinclair reserves the right to assign
project(s) to the firm(s) that Sinclair determines has the best expertise.
B. Scope of Services
Each Purchase Order will describe the project Scope of Services, time requirements, and an Additional Services required,
which description will be identified in either the Purchase Order or Change Order(s). It is further understood that the Basic
Services as described will be provided by the Professional for any or all projects unless otherwise set forth in the project
Purchase Order.
For projects advertised with an appropriately developed Program of Requirements ("POR"), upon award of the
Agreement, commence with Design. For projects without such a POR, upon award of the Agreement, commence by
developing the Program of Requirements.
The selected A/E, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and
clarify with the Owner and/or the Contracting Authority the cost breakdown of the Architect/Engineer Agreement detailed
cost components to address the Owner's project requirements.
As required by the Agreement, and as properly authorized, provide the following categories of services: Program
Verification, Schematic Design, Design Development, Construction Document Preparation, Bid and Award Support,
Conformed Documents, Construction Administration, Post-Construction, and Additional Services of all types.
Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required
for each. A copy of the standard Agreement can be obtained at the OFCC website at https://ofcc.ohio.gov.
During the construction period, provide not less than 2 hours (excluding travel time) on-site construction administration
services each week, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site
representation comprised of the A/E and its consultant staff involved in the primary design of the project, all having
relevant and appropriate types of construction administration experience.
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Request for Qualifications (Registered Design Professional*)
State of Ohio Standard Forms and Documents
Please list all major scope services needed to complete the selection process for successful project delivery. The specific
scope of services must state particular building types, functional design or specialized professional services required to
evaluate the level of experience of each applicant firm (e.g. parking garage, kitchen design, correctional facility, medical
facility). The scope of services should also define the types of basic and additional professional design and administration
services necessary for the project (e.g. LEED credentials and experience, previous experience with local jurisdiction or
similar sites, previous experience working with the State of Ohio, Building Information Modeling ("BIM") experience and
training, specific BIM and Owner-defined requirements, level of development to be achieved within BIM models, BIM
deliverables, and Owner's intended use of BIM models after construction). This information will be used by each applicant
to populate the Relevant Project Experience Matrix in Section F of Form F110-330.
For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form
F110-330), below is a list of relevant scope of work requirements for this RFQ:
1. Previous design services in higher education.
2. Experience with high level technology.
3. Experience with interior and exterior renovation.
4. Experience with multi-phase projects.
5. Experience with prime contractors.
6. Experience with one or all of the four Professional design services categories.
C. Estimated Budget / Funding D. Anticipated Schedule
State Funding: $0 - $1,000,000.00 Professional Services Start: mm / yy
Other Funding: $0 - $1,000,000.00 Construction Notice to Proceed: mm / yy
Construction Cost: $0 - $1,000,000.00 Substantial Completion of all Work: mm / yy
Total Project Cost: $0 - $1,000,000.00 Professional Services Completed: mm / yy
E. Estimated Basic Fee Range (see note below) F. EDGE Participation Goal
10% to 12% Percent of initial Total A/E Fee: 0.0%
NOTE: Basic Services include: (1) Program Verification, (2) Schematic Design, (3) Design Development, (4) Construction Documents,
(5) Bidding and Award OR GMP Proposal and Amendment (as applicable), (6) Construction Administration, and (7) Closeout services. The
Basic Fee includes all registered design professional services and consultant services necessary for proper completion of the Basic Services,
including validation of existing conditions (but not subsurface or hidden conditions) and preparation of cost estimates and design schedules for
the project. The Estimated Basic Fee Range is calculated as a percentage of the Estimated Budget for Construction Cost above,
including the Owner's contingency. The Basic Fee excludes any Additional Services required for the project.
G. Basic Service Providers Required (see note below) H. Additional Service Providers Required
Lead A/E Discipline: Architecture
Secondary Landscape Architecture
Disciplines: Electrical Engineering
Mechanical Engineering
Structural Engineering
Civil Engineering
Select Secondary Discipline
Select Secondary Discipline
Select Secondary Discipline
Enter Secondary Discipline
Enter Secondary Discipline
NOTE: The lead A/E shall be (1) any architect holding a certificate issued under section 4703.10 of the Revised Code, (2) any landscape
architect holding a certificate issued under section 4703.36 of the Revised Code, or (3) any engineer holding a certificate issued under section
4733.14 of the Revised Code.
I. Evaluation Criteria for Selection
F110-02-2026-JAN Publish Date: 8/27/2026 Page 3 of 5

Request for Qualifications (Registered Design Professional*)
State of Ohio Standard Forms and Documents
* Demonstrated ability to meet Owner's programmed project vision, scope, budget, and schedule on previous
projects.
* Previous experience compatible with the proposed project (e.g., type, size).
* Relevant past work of prospective firm's proposed consultants.
* Past performance of prospective firm and its proposed consultants.
* Qualifications and experience of individuals directly involved with the project.
* Proposer's previous experience (numbers of projects, sizes of projects) when working with its proposed
consultants.
* Specification writing credentials and experience.
* Experience and capabilities of creating or using Critical Path Method (CPM) schedules and of using CPM
schedules as a project management resource.
* Approach to and success of using partnering and Alternative Dispute Resolution.
* Proximity of prospective firms to the project site.
* Proposer's apparent resources and capacity to meet the needs of this project.
* The selected A/E and all its consultants must have the capability to use the Internet within their normal business
location(s) during normal business hours.
J. Submittal Instructions
Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC
website at https://ofcc.ohio.gov.
Electronic submittals, if requested, should be combined into one PDF file named with the project number listed on the
RFQ and your firm's name, followed by "SOQ". Use the "print" feature of Adobe Acrobat or similar software for creating a
PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then
PDF Optimizer. Electronic submittals are limited to a maximum file size of 25 MB.
Paper copies of the Statement of Qualifications, if requested, should be stapled only. Do not use special bindings or
coverings of any type. Cover letters and transmittals are not necessary.
CD/DVD copies of the Statement of Qualifications, if requested, should have the sleeve labeled with the project number
and firm name, followed by "SOQ".
Facsimile copies of the Statement of Qualifications will not be accepted.
Firms are requested to identify professional registrations, memberships and credentials including: LEED GA, LEED AP,
LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials.
Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form.
F110-02-2026-JAN Publish Date: 8/27/2026 Page 4 of 5

Registered Design Professional Selection Rating Form
State of Ohio Standard Forms and Documents
Project Name 2027 A&E Prequalification Proposer Firm
Project Number SCC-270001 City, State, Zip
Selection Criteria Value Score
1. Primary Firm Location, Workload and Size (Maximum 10 points)
Less than 25 miles 5
a. Proximity of firm to project site 25 miles to 50 miles 2
More than 50 miles 0
Less than $100,000 2
b. Amount of fees awarded by Contracting Authority in
$100,000 to $200,000 1
previous 24 months
More than $500,000 0
Less than 5 professionals 1
Max
c. Number of licensed professionals 5 to 10 professionals 2
= 3
More than 10 professionals 3
2. Primary Firm Qualifications (Maximum 30 points)
Experience / ability of project manager to
a. Project management lead 0 - 10
manage scope / budget / schedule / quality
Experience / creativity of project designer to
b. Project design lead 0 - 5
achieve owner's vision and requirements
Experience / ability of technical staff to create Max
c. Technical staff 0 - 10
fully coordinated construction documents = 20
Experience / ability of field representative to
d. Construction administration staff 0 - 5
identify and solve issues during construction
3. Key Consultant Qualifications (Maximum 20 points)
Experience / ability of key consultants to
a. Key discipline leads 0 - 15
perform effectively and collaboratively
One point for every 2 percent increase in
b. Proposed EDGE-certified Consultant participation* professional services over the EDGE 0 - 5
participation goal
4. Overall Team Qualifications (Maximum 10 points)
Less than 3 sample projects 1
Max
a. Previous team collaboration 3 to 6 sample projects 2
= 3
More than 6 sample projects 3
b. LEED** Registered / Certified project experience
Registered LEED v4.0 or v4.1 projects 0 Max
0
Certified LEED v4.0 or v4.1 projects 0 = 0
Training and knowledge 1 Max
c. BIM project experience
Direct project experience 3 = 3
Clarity of responsibility / communication
d. Team organization 0 - 2
demonstrated by table of organization
5. Overall Team Experience (Maximum 30 points)
Past performance as indicated by
a. Previous team performance 0 - 10
evaluations and letters of reference
Less than 3 projects 0 - 3
b. Experience with similar projects / delivery methods 3 to 6 projects 4 - 6
More than 4 projects 7 - 10
Performance in completing projects within
c. Budget and schedule management 0 - 5
original construction budget and schedule
Less than 3 projects 0 - 1
d. Knowledge of Ohio Capital Improvements process 3 to 6 projects 2 - 3
More than 6 projects 4 - 5
* Must be comprised of registered professional design consulting firms and NOT the lead firm - For more
information on scoring this and other criteria refer to Document F199-01 - PS Selection Rating Rubric. Subtotal
** Leadership in Energy & Environmental Design administered by Green Business Certification Inc.(TM)
Notes: Evaluator:
Name
Signature Date
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