Call for Bids: Maintenance Material-4/1/2026-3/31/2027
| Location: | Washington |
|---|---|
| Posted: | Jan 7, 2026 |
| Due: | Jan 20, 2026 |
| Agency: | Skagit County |
| Type of Government: | State & Local |
| Category: |
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| Publication URL: | To access bid details, please log in. |
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NOTICE IS HEREBY GIVEN that sealed bids for maintenance materials (liquid asphalt, gravel products, rock products, specialty and mixed asphalt products, and concrete products) with annual purchases expected to exceed $25,000. Sealed bid envelopes must be clearly marked on the outside, “Call for Bids for Maintenance Materials, to be opened at 11:45 a.m., January 20, 2026”. Sealed bid envelopes must be delivered to the office of the Skagit County Commissioners, prior to bid opening time. Bids may be mailed to: Mailing Address:
Skagit County Commissioners
The bid opening is scheduled to take place on Tuesday, January 20, 2026, at 11:45 a.m., or as soon thereafter as possible. All technical questions regarding Maintenance Materials are to be submitted no later than 4:30 p.m., Thursday, January 8, 2026 in writing to Jason Bloodgood, ER&R Manager, or by e-mail jasonb@co.skagit.wa.us with the subject line reading, “Maintenance Materials 2026”. All project specific questions and response to answers for Maintenance Materials will be available on-line as received. All Addenda will be posted on-line for this Project by 5:00 p.m. on Monday, January 12, 2026. If further Addenda are required to be issued, the bid opening will be postponed.
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Attachment Preview
RESOLUTION NO.
SKAGIT COUNTY
Resolution # R20250305
Page 1 of 12
RESOLUTION
CALL FOR BIDS FOR MAINTENANCE MATERIALS WITH ANNUAL PURCHASES EXPECTED
TO EXCEED$ 25, 000. 00
WHEREAS the board of Skagit County Commissioners deems it necessary to purchase
maintenance materials for use by Skagit County beginning on April 1, 2026, through March 31, 2027,
and
WHEREAS it is the duty of the Board to instruct the Clerk of the Board to issue a Call for Bids
for these materials, with a bid opening on January 20th, 2026 at 11: 45 AM, or as soon thereafter as
possible
NOW, THEREFORE, BE IT RESOLVED that the Board hereby instructs the Clerk of the
Board to issue a Call for Bids for the following material for use by Skagit County.
1. Liquid Asphalt
2. Gravel Products
3. Rock Products
4. Specialty and Mixed Asphalt Products
5. Concrete Products
As per RCW 36. 32. 256, the County reserves the right to award the bid to more that one vendor per item when haul distance is a factor.
PASSED this 155 day of VaaVI
, 2025.
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BOARD OF COUNTY COMMISSIONERS
SKAGIT COUNTY, WASHINGTON
Lisa Janicki Cha j'
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0Ron l,, coui6..'`\\,
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Wesen, Commissioner
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Attest:
Peter Bra , ni •, Commissioner
Cleof the oard
Approved as to form: ( Resolution only).
Civil Deput=
RESOLUTION
uting Attorney
4pproved as to Content:
MA.a./ eie-_ __--
Department Head
NOTICE OF CALL FOR BIDS
FOR MAINTENANCE MATERIALS
WITH ANNUAL PURCHASES EXPECTED TO EXCEED$ 25,000
NOTICE IS HEREBY GIVEN that sealed bids for maintenance materials( liquid asphalt, gravel products,
rock products, specialty and mixed asphalt products, and concrete products) with annual purchases
expected to exceed$ 25, 000. The bid opening is scheduled to take place on Tuesday, January 20, 2026, at
11: 45 a.m., or as soon thereafter as possible. Attendance will be remote by computer, tablet, or
smartphone: https:// us06web. zoom. us/j/87180001980? pwd= eEVGUGkxZ3NkQkhYSnhBMEo2RTQrdz09
by or
telephone:
1 ( 253) 215- 8782— Meeting ID: 871 8000 1980 Passcode: 143573.
1.
Liquid Asphalt
2.
Gravel Products
3.
Rock Products
4.
Specialty and Mixed Asphalt Products
5.
Concrete Products
As per RCW 36. 32. 256, the County reserves the right to award the bid to more than one vendor
per item when haul distance is a factor.
SPECIFICATIONS may be obtained from:
Skagit County Public Works Department, 201 East Avon Avenue, Burlington, WA
Skagit County Public Works Department, 1800 Continental Place, Mount Vernon, WA
Or at: www.skagitcounty. net
Contact Person: Jason Bloodgood( 360) 416- 1494
Sealed bid envelopes must be clearly marked on the outside," Call for Bids for Maintenance Materials, to be
opened at 11: 45 a. m., January 20, 2026". Sealed bid envelopes must be delivered to the office of the Skagit
County Commissioners, prior to bid opening time.
Mail address:
Skagit County Commissioners
County Administration Building, Suite 100
1800 Continental Place
Mount Vernon, WA 98273
The Board reserves the right to reject any or all bids.
Skagit County, in accordance with Title VI of the Civil Rights Act of 1964, ( 78 Stat. 252, 42 U. S. C.
2000d to 2000d- 4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in
any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be
afforded full and fair opportunity to submit bids in response to this invitation and will not be
discriminated against on the grounds of race, color, or national origin in consideration for an award.
For questions regarding Skagit County' s Title VI Program, you may contact the Public Works
Department' s Title VI Coordinator, Michael See, at( 360) 416- 1400.
NOTICE GIVEN BY ORDER OF THE BOARD OF COUNTY COMMISSIONERS THIS 15 day of
December, 2025.
Clerk of the Board
Advertised in the Skagit Valley Herald on December 31, 2025 and January 8, 2026.
SKAGIT COUNTY
MOUNT VERNON, WASHINGTON
Call for Bids for Maintenance Materials— 4/ 1/ 2026— 3/ 31/ 2027
With annual purchases expected to exceed$ 25, 000)
Sealed Bids will be received and publicly opened in the Commissioners' Hearing Room, Skagit County
Administration Building, Mount Vernon, Washington, on January 20th, 2026, at the hour of 11: 45 AM, or
as soon thereafter as possible, for the following products for Skagit County:
1.
Liquid Asphalt
2.
Gravel Products
3.
Rock Products
4.
Specialty and Mixed Asphalt Products
5.
Concrete Products
The purpose of this Call for Bids is to solicit bids for the procurement of Maintenance Materials for use by Skagit
County beginning on April 1" of 2026 through March 31, 2027. As per RCW 36. 32. 256, the County reserves the
right to award the bid to more than one vendor, per item, when hauling distance is a factor.
A purchasing contract, or a series of contracts, will be entered into for purchases of one item totaling over$ 25, 000
per year. The County Representative, when making purchases, will consider Price, Quality and Availability of the
product. Skagit County requires materials of the highest quality available.
To provide a standard for comparisons on required delivered items, unless otherwise indicated by the bid
specifications for the individual items, suppliers are to quote a delivered price to the Burlington Yard, located at 201
E. Avon Avenue, Burlington, Washington. The County agrees to be billed for additional freight charges for deliveries
made to locations other than the Burlington Yard.
Some potential suppliers may deliver a product in their own trucks and present an all- inclusive invoice, effectively
showing the delivered price. Other potential suppliers may have the product delivered by common carrier. Suppliers
using common carriers must pay all the freight invoices, so essentially, they must incorporate product and freight
charges in one all- inclusive bid price.
All gravel and rock sources within Skagit County must be legally permitted and in compliance with all the provisions
of the Skagit County Zoning Ordinance and any other applicable regulations. Upon request, vendor will be required
to submit, within 24 hours, proof of compliance with Skagit County Zoning Ordinance requirements.
Sealed bid envelopes must be clearly marked on the outside, " Call for Bids for Maintenance Materials, to be
opened at 11: 45 AM, January 20th, 2026" and must be delivered to the office of the Skagit County Commissioners
prior to bid opening time.
BIDS RECEIVED AND NOT SO MARKED WILL NOT BE CONSIDERED.
Mailing Address:
Skagit County Commissioners
County Administration Building, Suite 100
1800 Continental Place
Mount Vernon, WA. 98273
Vendors with materials to sell to Skagit County are requested to fill in the appropriate attached bid requests.
Please PRINT all the relevant information. Please attach an additional price list on products that you have
available that may interest the County.
Bid Opening: January 20th, 2026, at 11: 45AM
SKAGIT COUNTY
MOUNT VERNON, WASHINGTON
General Information
Questions
All technical questions regarding Maintenance Materials are to be submitted no later than 4: 30 p. m., Thursday,
January 8, 2026 in writing to Jason Bloodgood, ER& R Manager, or by e- mail jasonbna, co. skagit. wa. us with the
subject line reading, " Maintenance Materials 2026". All project specific questions and response to answers for
Maintenance Materials will be available on- line as received. All Addenda will be posted on- line for this Project
by 5: 00 p.m. on Monday, January 12, 2026. If further Addenda are required to be issued, the bid opening will be
postponed.
Pre- season meeting
A pre- season meeting will be required for material vendors and freight companies who we enter into contract with.
The purpose of this meeting will be to discuss several items including but not limited to: Exchanging contact
information, delivery guidelines both in the Burlington yard and out on the job site, and punctuality.
Canadian Bidders
Canadian bidders must quote prices in U. S. tons and U. S. dollars. Canadian bidders must include in their bid price
all U. S. and/ or Canadian customs charges to be levied against delivered products entering the United States. Skagit
County will not pay any additional entry charges.
Execution of Contract
Within twenty ( 20) calendar days after the award date, the successful bidder shall return the signed contract, all
required insurance certifications, and any other required documentation as specified in this document. Skagit County
may grant up to a maximum of ten( 10) additional calendar days after the award date for return of the documents,
provided that the Contractor makes such a request in writing and that Skagit County deems the circumstances warrant
it.
Failure to Execute Contract
Upon failure to return the insurance certifications with the signed Contract as required, Skagit County may then award
the contract to the second lowest responsible bidder or reject all remaining bids.
Indefinite Delivery— Indefinite Quantity
Skagit County does not guarantee any specific maximum or minimum amount of product to be purchased under the
contract. Quantities are estimates only and are not to be construed as firm or a guaranteed purchasing obligation on
behalf of Skagit County.
Bid Opening: January 20th, 2026, at 11: 45AM
2
SKAGIT COUNTY
MOUNT VERNON, WASHINGTON
Item 1: Liquid Asphalt
General
Liquid Asphalt products shall meet the requirements of Division 9, Section 9- 02 of the Washington State Department
of Transportation ( WSDOT) Standard Specifications for Road, Bridge, and Municipal Construction. The point of
acceptance shall be the point of delivery. The County expects to purchase approximately 3, 000 tons ofvarious Liquid
Asphalt Products during the proposed time period. The Prices that you enter shall include freight to the
Burlington yard, located at 201 East Avon, Burlington, Washington. Prices should also include the required
material testing by the contractor. Please exclude sales tax in this bid.
Delivery
Skagit County requires notification at( 360) 416- 1490 prior to delivery to the Burlington yard. To be eligible for bid
award, the bidder must be capable of providing on- time truckload delivery to various job sites in Skagit County as
ordered during the summer of 2026 road asphalt leveling and road oiling season, normally May through August.
During peak season, the County may require up to five ( 5) trucks available for deliveries four days ( Monday —
Thursday) a week. Trucks will transfer liquid asphalt to the County oiling equipment on site or to the Burlington
yard storage tanks.
Upon delivery, emulsion temperature shall have a minimum temperature of 150 degrees Fahrenheit and a maximum
of 180 degrees Fahrenheit.
Short Load/ Minimum Load Charge
In the event that the county orders less than a full load, a short load/ minimum load charge may be applied to orders
under 3, 000 gallons and needs to be noted on the table on page 6. The County will not pay short load charges on
deliveries over 3, 000 gallons as the County' s holding tank for CSS- 1 or CSS- 1H is 3500 gallons.
Cancellation of Loads
The County may cancel pre- scheduled deliveries by notifying the vendor by telephone a minimum of five( 5) hours
prior to delivery time and incur no cancellation charges.
The vendor will be required to provide the County with a 24- hour telephone number for emergency cancellations.
Testing/ Right of Refusal
All shipments of liquid asphalt shall be tested to verify that the products are within the required specifications by the
vendor prior to delivery. Test result must be e- mailed to jasonb@co.skagit.wa.us ( Equipment Division Manager)
AND johnd@co. skagit. wa.us ( Operations Division Manager) prior to delivery. Shipments will also be sampled at
the point of acceptance and sent to a private materials laboratory for testing. After placement and testing, any shipment
that does not meet the specifications shall be discounted at a rate based upon the WSDOT Quality Assurance Price
Adjustments. Additionally, the Skagit County Public Works Road Operations Division Manager shall have the
authority to reject any shipment in its entirety based upon a visual inspection of the material placed on the roadway.
The rejected shipment will not be paid for if it does not meet specifications identified on the price sheet. The County
reserves the right to terminate contracts with thirty days written notification for unsatisfactory performance or other
significant change.
Additional Products Available
The Contractor may also include an additional products available list. This list should include any products readily
available for the County to purchase. The County will review these items to verify the best product for each
application.
Item 1: Liquid Asphalt( continued on next page)
Bid Opening: January 20th, 2026, at 11: 45AM
3
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