RFP0055-26 - Financial Aid Verification, Default Management and Sar C-flag Services

Location:	South Carolina
Posted:	Apr 16, 2026
Due:	May 14, 2026
Agency:	Georgetown Technical College
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

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SAP

Request for Proposal

Solicitation: RFP0055-26

Date Issued: 04/16/2026

Procurement Officer: Dianna Cecala

Phone: 843-349-5207

E-Mail Address: dianna.cecala@hgtc.edu

DESCRIPTION: Financial Aid Verification, Default Management and Sar C-flag Services

SUBMIT YOUR SEALED PROPOSAL TO EITHER OF THE FOLLOWING ADDRESSES:

MAILING ADDRESS:

Procurement Office

Horry Georgetown Technical College

PO Box 261966

Conway, SC 29528-6066

PHYSICAL ADDRESS:

Procurement Office

Horry Georgetown Technical College

2050 Hwy 501 E, Bldg. 100, Room 122

Conway, SC 29526

SUBMIT OFFER BY (Opening Date/Time): 5/14/2026 at 4:00 pm (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 5/06/2026 at 4:00 pm Send Questions to Dianna.cecala@hgtc.edu

NUMBER OF COPIES TO SUBMIT: (5) Five hard copies / (1) One redacted copy No electronic copies will be accepted

CONFERENCE TYPE Via Microsoft Teams

DATE & TIME: April 23, 2026 at 10:00 am

LOCATION: Not Applicable

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

AWARD & Intent to Award will be posted on 5/26/26. The award, this solicitation, any amendments, and any

AMENDMENTS related notices will be posted at the following web address: http://www.hgtc.edu/purchasing.

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the

Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See

"Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with,

the entity identified as the Offeror. The entity named as the offeror must be

a single and distinct legal entity. Do not use the name of a branch office or

a division of a larger entity if the branch or division is not a separate legal

entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

DATE SIGNED

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

TITLE

STATE VENDOR NO.

(business title of person signing above)

PRINTED NAME

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

STATE OF INCORPORATION

(printed name of person signing above)

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

APP

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office /

principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract

related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code -

Number - Extension Facsimile

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

_________________________________________________ E-mail

Address

ORDER ADDRESS (Address to which purchase orders will be sent)

(See "Purchase Orders and "Contract Documents" clauses)

____Payment Address same as Home Office Address

____Order Address same as Home Office Address

____Payment Address same as Notice Address (check only one) ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

Amendment No. Amendment Issue Amendment No. Amendment Issue Amendment No. Amendment Issue Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%)

20 Calendar Days (%)

30 Calendar Days (%)

_____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly

rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors

selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A

summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES

MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY

ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE

CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU

REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE

PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS

CONSEQUENCES. [11-35-1524(E)(4)&(6)] PREFERENCES DO NOT APPLY

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for

your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor

Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you

must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you

are claiming the Resident Subcontractor Preference (11-35-1524(D)). PREFERENCES DO NOT APPLY

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

Table of Contents

SECTION I. SCOPE OF SOLICITATION ......................................................................... 4

SECTION II.A. INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS ......... 5

SECTION II.B. INSTRUCTIONS TO OFFERORS - B. SPECIAL INSTRUCTIONS ........... 12

SECTION III. SCOPE OF WORK/SPECIFICATIONS ........................................................ 13

SECTION IV. INFORMATION FOR OFFERORS TO SUBMIT........................................... 15

SECTION V. QUALIFICATIONS........................................................................................ 18

SECTION VI. AWARD CRITERIA...................................................................................... 19

SECTION VII.A. TERMS AND CONDITIONS- A. GENERAL ........................................... 20

SECTION VII.B. TERMS AND CONDITIONS- B. SPECIAL .............................................. 24

SECTION VII.C. TERMS AND CONDITIONS - C. ADDITIONAL ……….…….…...………..….33

SECTION VIII. BIDDING SCHEDULE/PRICE-BUSINESS PROPOSAL .......................... 35

SECTION IX. ATTACHMENTS TO SOLICITATION ......................................................... 36

Page 3

SAP

I. SCOPE OF SOLICITATION

ACQUIRE SERVICES (JAN 2006) MODIFIED:

The purpose of this solicitation is to establish a service provider to assist our Financial Aid Office with Verification, Sar C-

flag, and Default Management services. The acquired services shall comply with the enclosed description and/or

specifications and conditions. [01-1010-1]

MAXIMUM CONTRACT PERIOD – ESTIMATED (JAN 2006) MODIFIED:

Start date: 07/01/2026 End date: 06/30/2031. Dates provided are estimates only. Any resulting contract will begin on the

date specified in the notice of award and Purchase Order. See clause entitled "Term of Contract - Effective Date/Initial

Contract Period". [01-1040-1]

IMPORTANT NOTICE: PLEASE NOTE THAT IF ADDITIONAL TERMS AND CONDITIONS ARE IN YOUR

PROPOSAL OR IF ORIGINAL TERMS AND CONDITIONS ARE OBJECTED TO OR QUALIFIED, YOUR

OFFER MAY BE DEEMED NON-RESPONSIVE AND NOT CONSIDERED FURTHER.

IF YOU QUALIFY YOUR OFFER WITH STATEMENT AS: “THIS IS NOT AN OFFER”, YOU MAY BE

DEEMED NON-RESPONSIVE AND ELIMINATED FROM FURTHER CONSIDERATION.

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SAP

II. INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS

DEFINITIONS, CAPITALIZATION, AND HEADINGS (DEC 2016)

CLAUSE HEADINGS USED IN THIS SOLICITATION ARE FOR CONVENIENCE ONLY AND SHALL NOT BE

USED TO CONSTRUE MEANING OR INTENT. EVEN IF NOT CAPITALIZED, THE FOLLOWING DEFINITIONS

ARE APPLICABLE TO ALL PARTS OF THE SOLICITATION, UNLESS EXPRESSLY PROVIDED OTHERWISE.

AMENDMENT means a document issued to supplement the original solicitation document.

AUTHORITY means the State Fiscal Accountability Authority or its successor in interest.

BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock company, joint venture, or any

other legal entity. [11-35-310(3)]

CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of performance,

price, quantity, or other provisions of any contract accomplished by mutual agreement of the parties to the contract. [11-35-

310(4)]

CONTRACT See clause entitled Contract Documents & Order of Precedence.

CONTRACT MODIFICATION means a written order signed by the procurement officer, directing the contractor to make

changes which the clause of the contract titled "Changes," if included herein, authorizes the Procurement Officer to order

without the consent of the contractor. [11-35-310(9)]

CONTRACTOR means the Offeror receiving an award as a result of this solicitation.

COVER PAGE means the top page of the original solicitation on which the solicitation is identified by number. Offerors

are cautioned that Amendments may modify information provided on the Cover Page.

OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal are used

interchangeably with the term Offer.

OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably with the term

Offeror. See bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To Contract.

PAGE TWO means the second page of the original solicitation, which is labeled Page Two.

PROCUREMENT OFFICER means the person, or his successor, identified as such on either the Cover Page, an

amendment, or an award notice.

YOU and YOUR means Offeror.

SOLICITATION means this document, including all its parts, attachments, and any Amendments.

STATE means the Using Governmental Unit(s) identified on the Cover Page.

SUBCONTRACTOR means any person you contract with to perform or provide any part of the work.

US or WE means the using governmental unit.

USING GOVERNMENTAL UNIT means the unit(s) of government identified as such on the Cover Page. If the Cover

Page identifies the Using Governmental Unit as "Statewide Term Contract," the phrase "Using Governmental Unit" means

any South Carolina Public Procurement Unit [11-35-4610(5)] that has submitted a Purchase Order to you pursuant to the

contract resulting from this solicitation. Reference the clauses titled "Purchase Orders" and "Statewide Term Contract."

WORK means all labor, materials, equipment, services, or property of any type, provided or to be provided by the

Contractor to fulfill the Contractor's obligations under the Contract.

[02-2A003-3]

AMENDMENTS TO SOLICITATION (JUN 2021)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the

following web site for the issuance of Amendments: supplier.ps.sc.edu

(b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2)

by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by

submitting a bid that indicates in some way that the bidder received the amendment.

AUTHORIZED AGENT (FEB 2015)

All authority regarding this procurement is vested solely with the responsible Procurement Officer. Unless specifically

delegated in writing, the Procurement Officer is the only government official authorized to bind the government with regard

to this procurement or the resulting contract. [02-2A007-1]

AWARD NOTIFICATION (MAR 2024)

Notice regarding any award, cancellation of award, or extension of award will be posted at the location and on the date

specified on the Cover Page or, if applicable, the most recent notice of extension of award. Should the contract resulting from

this Solicitation have a total or potential value more than one hundred thousand dollars, such notice will be sent electronically

to all Offerors responding to the Solicitation. Unless a written notice of intent to protest is timely filed pursuant to Section

11-35-4210(1)(b) or the award is otherwise suspended or canceled, the award will be effective on the calendar day (including

weekends and holidays) immediately following the seventh business day after such notice is given. [02-2A010-3]

Page 5

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP0055-26 - Financial Aid Verification, Default Management and Sar C-flag Services

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