6515--Neurosurgical Reusable Medical Equipment

Active

Contract Opportunity

Sources Sought

This is a Sources Sought only. As part of its Market Research, NCO 21 is issuing this RFI to determine if there exists an adequate number of qualified interested contractors capable of providing services as further described in the drafted statement of work. The Government may use the responses to this RFI for information and planning purposes. The drafted statement of work (SOW) describes only the currently contemplated possible scope of work and may vary from the work scope in a final SOW included in any Request for Quote (RFQ). The contractor will be providing medical equipment and service for the VA Palo Alto Medical Center, 3801 Miranda Ave, Palo Alto, CA 94304.

There is no solicitation document as this time. The NAICS is 423450 Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesaler, with Small Business size of 200 employees. NOTE: Please ensure that System For Award Management (SAM) (www.sam.gov) indicates this NAICS code if you are interested in the requirement.
Only firms seriously interested and truly capable should send their information and/or capability statement and any questions by email to brandy.gastinell@va.gov no later than 5PM Pacific Time, March 18, 2025.
If interested, please provide the following information. Failure to provide the following information completely and accurately may result in a determination that your company is not a viable source:
Name of Company
Point of Contact Name, phone number, and email address
SAM UEI Number
DUNS Number
Socio-economic status such as Service-Disabled Veteran Owned Small Business, VOSB, Women-Owned Small Business, etc. should be included. SDVOSB/VOSB status will be verified using VetBiz.
Capability statements that include the following:
Are you a certified and authorized distributor? If so, include an authorized distributor letter with response.
If you will rely on a subcontractor to assist with performance, please clearly identify what functions your company will perform versus those of the subcontractor(s). When responding to the preceding questions, avoid using teaming language, e.g. Team ABC has 20 years of experience or Team ABC has placed 15,000 staff. Clearly identify what functions/experience/resources your company has and will be able to perform independently of a subcontractor. Ambiguous responses that lack clarity will affect the Contracting Officer s ability to determine if your company is a viable source for this requirement.

Before responding please carefully read and consider the following:

As this is a service acquisition, the Small Business Administration and the Federal Acquisition Regulation have a Limitations on Subcontracting requirement. For all small businesses, to include SDVOSB and VOSB, At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. See FAR 52.219-14 and FAR 52.219-27 available in full text at https://www.acquisition.gov/far/html/52_217_221.html

Please see the DRAFT Statement of Work attached for further details.
DISCLAIMER
This Sources Sought notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this request that is marked proprietary will be handled accordingly. The Government will not compensate an offeror for providing information in response to this sources sought. Furthermore, the Government reserves the right to cancel this requirement at its discretion. This is simply a sources sought notice.
Statement of Work

Brand Name or Equal- Case Medical

RIGID CONTAINERS AND EQUIPMENT FOR LOW TEMP RMD
VA PALO ALTO HEALTH CARE SYSTEM

I. Background
The Case Medical containers are used for with all sterilization modalities-pre-vacuum and gravity steam (including IUSS), hydrogen peroxide, hydrogen peroxide. Ozone, and ethylene oxide- and compatible with all instruments types, including flexible endoscopes.

Table 1 Items Summary

Item #
Description/Part Number*
Qty
SC04FG
CONTAINER W/LID FULL-SIZE 4:H PERFORATED BASE
50

YSA1364A24M
KARL STORZ CHOLEDOCHOSCOPE TRAY
18
SCPLQ3C
PLAQUE LARGE ALUMINUM ID 2.370 X 1.580 X 0.040 CLEAR
6
SCPLQ3C
PLAQUE LARGE ALUMINUM ID 2.370 X 1.580 X 0.040 CLEAR
30

YSA1365A24M
OLYMPUS CYSTOSCOPE CYF-V2 TRAY
32

SCPLQ3C
PLAQUE LARGE ALUMINUM ID 2.370 X 1.580 X 0.040 CLEAR
50
NOVAPLQCKEY
PLAQUE FOR CASE/TRAY-CLEAR WITH KEYRING AND TEXT
50
SCPLQ3C
PLAQUE LARGE ALUMINUM ID 2.370 1.5802 X 0.040 CLEAR
14

Brand Name or Equal Item:
RIGID CONTAINERS FOR LOW TEMP RMD
1) Essential/significant physical, functional, or performance characteristics. Approach to instrument care supports efforts to maximize OR utilization by ensuring that every instrument is safe andready for use- on time, every time.
a) Compatibility - No
b) Dimensions 12 X 6 X 4
c) Weight N/A
d) Industry Standard Describe Industry Standard.Cleared for use with all sterilization modalities-pre-vacuum and gravity steam(including IUSS), hydrogen peroxide, hydroge peroxide/ozone, and ethylene oxide and compatible with all instrument types, including flexible endoscopes
e) Purpose Saves facilities money,eliminate the expense of replacing lids and containers acquisiton cost. Provides greater flexibility, less complexity, have significantly lower cost in use, and a longer useful life.
f) Governing Body or Organization Office of Sterile Processing, Department of Veterans Affairs
Complete generic identification RIGID CONTAINER FOR LOW TEMP RMD
2) Applicable model/make/catalog number QUOTATION S81902

3) Manufacturer name CASE MEDICAL

III. Rigid Containers for Low Temp RMD

The rigid containers for low Temp RMD will be delivered to 3801 Miranda Ave Palo Alto, CA. 94304, to SPS in the basement to building 100 room EB360, for processing and immediate use.

IV. Warranty

Case Medical, Inc. at its sole option and without charge will either repair or replace any product determined to be defective in material or workmanship when used for its intended purpose. Lid gasket and filter ring gaskets are under warranty for three full years from the date of purchase.

IV. Performance

Case Medical s Universal system is a rigid, reusable sealed sterilization container system ideal for standardization. Using one container for all processes results in a streamlined process and cost savings.

V. Delivery Schedule

Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below.
Table 2 Anticipated Receiving Area Schedule
Building
Name
Building #
Est. Delivery
Start Date
Est. Deliver
End Date
Supply Chain
Service Warehouse
50

05/03/2025
12/03/2025

The delivery of items identified in this document shall take place during normal receiving hours which are defined as 7:30 AM to 2:30 PM Pacific Standard Time, Monday through Friday, and excluding Federal Holidays.

VA Palo Alto Health Care System
3801 Miranda Avenue, Building 50
Palo Alto, CA 94304-129

Final delivery will be staged by the VAPAHCS Warehouse team to SPS, PAD, Basement, Building 100, Room EB-360 3801 Miranda Ave, Palo Alto, CA 94304.

Attachments/Links