DSS ADA RESTROOM PROJECT

FRANKLIN COUNTY, VIRGINIA
INVITATION FOR BIDS
DSS ADA RESTROOM PROJECT
Solicitation No. 2026-9 #3
Issuing Department General Properties, 1255 Franklin Street, Suite 107, Rocky Mount, VA 24151
Project Location Franklin County Department of Social Services, 120 East Court Street, Rocky Mount, VA 24151
Mandatory Site Visit 9/16/2026 @ 10:00am local prevailing time at 120 East Court Street, Rocky Mount, VA 24151
Questions Due 9/18/2026 @ 5:00pm local prevailing time
Bid Due 9/25/2026 @ 2:00pm local prevailing time
Bid Delivery Franklin County Finance Department, 1255 Franklin Street, Suite 111, Rocky Mount, VA 24151
Project Contact B.J. Muller | robert.muller@franklincountyva.gov | (540) 483-3087, ext. 2287
Bids received after the stated deadline will not be accepted. The official time shall be the time maintained by the County
at the bid-receipt location.
IFB No. 2026-9 #3 | Page 1 of 16

1. PURPOSE AND INTENT
Franklin County, Virginia (the "County") invites sealed bids from qualified, properly licensed contractors to furnish all
labor, supervision, materials, equipment, tools, transportation, permits, inspections, testing, disposal, and incidentals
necessary to construct a turnkey accessible restroom at the Franklin County Department of Social Services building. The
work shall comply with the Contract Documents and all applicable federal, state, and local laws, codes, and accessibility
requirements.
This solicitation uses competitive sealed bidding. Any resulting award will be made to the lowest responsive and
responsible bidder, subject to available funding, required approvals, and the County's right to reject bids or waive
informalities as permitted by law.
2. SOLICITATION SCHEDULE
Event Date / Time
IFB issued 9/11/2026 @ 5:00pm local prevailing time
Mandatory site visit 9/16/2026 @ 10:00am local prevailing time
Deadline for written questions 9/18/2026 @ 5:00pm local prevailing time
Sealed bids due and publicly opened 9/25/2026 @ 2:00pm local prevailing time
To be determined following evaluation and any required
Anticipated award / Notice to Proceed
Board approval
All times are local prevailing time. The County may revise this schedule by written addendum.
3. INSTRUCTIONS TO BIDDERS
3.1 Mandatory Site Visit
Attendance at the mandatory site visit is a condition of bid responsiveness. The County will record attendees. Bids will be
accepted only from firms represented at the site visit. Attendees are responsible for examining existing conditions, access
constraints, utilities, dimensions, and other conditions affecting the work. Oral statements made during the visit are not
binding unless confirmed by written addendum.
3.2 Questions and Addenda
Submit questions in writing to the Project Contact by the deadline shown above. Bidders shall not rely on oral
interpretations. Changes to the solicitation will be issued only by written addendum. Bidders are responsible for checking
the County procurement webpage at https://www.franklincountyva.gov/bids.aspx and acknowledging every addendum on
the Bid Form.
3.3 Bid Preparation and Submission
* Submit one original complete bid in a sealed, opaque envelope.
* Mark the envelope: "SEALED BID - DSS ADA RESTROOM PROJECT - IFB NO. 2026-9 #3"
* Include the completed Bid Form, bidder information and signature, addenda acknowledgment, required certifications,
and any requested supporting documentation.
* Complete every blank or enter "N/A." The bid must be signed by a person authorized to bind the bidder.
* Bids transmitted by email, facsimile, or other electronic means will not be accepted unless expressly authorized by
written addendum.
* The bidder bears all risk associated with delivery. Postmarks and shipping receipts do not establish timely receipt.
3.4 Modification or Withdrawal
A bidder may modify or withdraw its bid before the due date and time by written notice received at the bid-delivery
location. After opening, bids may be withdrawn only as permitted by applicable Virginia law. Bids shall remain valid for 90
calendar days after opening unless extended by mutual written agreement.
IFB No. 2026-9 #3 | Page 2 of 16

3.5 Bid Opening and Public Records
Bids will be publicly opened at the bid-delivery location promptly after the deadline. Bid records are subject to the Virginia
Freedom of Information Act and applicable procurement law. A bidder requesting protection of trade-secret or proprietary
information must identify the specific information and state the legal basis for protection at the time of submission. A
blanket designation of the entire bid is not acceptable.
4. SCOPE OF WORK
4.1 General
Provide a complete, functional, code-compliant ADA restroom addition/renovation at the DSS building. "Turnkey" means
the contractor shall coordinate and provide all work reasonably inferable from the Contract Documents and necessary for
a complete installation, whether or not each incidental item is individually listed.
4.2 Minimum Work Elements
* Preconstruction coordination, field verification, layout, protection of occupants and existing property, and required
temporary controls.
* Selective demolition and lawful removal and disposal of demolished materials.
* Framing, blocking, backing, drywall or other wall assemblies, patching, and finish work.
* Plumbing rough-in and finish installation, including accessible fixtures, trim, shutoffs, connections, testing, and
required modifications to existing systems.
* Electrical work, including wiring, lighting, switching, receptacles, controls, connections, and testing as required by the
approved design and code.
* Mechanical ventilation and associated ductwork, controls, power, penetrations, and exterior termination as required.
* Accessible door, hardware, clearances, grab bars, accessories, signage, fixture mounting heights, turning space, and
other accessibility components.
* Flooring, base, wall and ceiling finishes, sealants, primers, and paint suitable for a commercial restroom environment.
* Firestopping, patching, touch-up, cleaning, start-up, demonstrations, closeout documentation, warranties, and
correction of punch-list items.
4.3 Contract Documents and Design Information
The work shall conform to the drawings, specifications, sketches, and addenda listed below. The County should attach or
expressly identify the design documents before advertisement so that all bidders price the same work.
Document Date / Revision
Franklin County Dept. of Social Services ADA Bathroom Addition Design Plans 9/11/2026
[INSERT TECHNICAL SPECIFICATIONS, IF ANY] N/A
Written addenda issued for this IFB As issued
4.4 Existing Conditions and Coordination
The building may remain occupied during construction. Coordinate shutdowns, deliveries, noisy work, utility interruptions,
and access with the County. Maintain safe access for staff and the public, protect existing finishes and systems, control
dust and debris, and secure the work area. No shutdown or impairment of a building system may occur without advance
County approval.
4.5 Hazardous or Unforeseen Conditions
Do not disturb suspected asbestos-containing material, lead-based paint, mold, or other hazardous material unless the
Contract Documents specifically assign that work. Stop affected work, protect the area, and promptly notify the County.
Concealed conditions materially differing from those reasonably observable shall be reported before disturbance and
addressed only through written direction or an executed change order.
IFB No. 2026-9 #3 | Page 3 of 16

4.6 Permits, Codes, and Inspections
The contractor shall obtain and close out all permits and inspections required for the work and shall comply with the
Virginia Uniform Statewide Building Code, applicable accessibility standards, OSHA requirements, and all other
governing requirements. Bid pricing shall include permit and inspection costs unless the County expressly states
otherwise by addendum.
4.7 Submittals and Closeout
* Provide product data, color/finish selections, shop drawings, and samples requiring approval before purchase or
installation.
* Provide a baseline schedule within 10 calendar days after Notice of Award and update it when requested.
* At closeout, provide final inspection approvals, warranties, operating information, product data, keys, and marked-up
record information applicable to the completed work.
5. CONTRACT TIME AND SITE OPERATIONS
The bidder shall state the proposed number of calendar days from Notice to Proceed to Substantial Completion and Final
Completion on the Bid Form. The County's desired completion requirement is 30 Days from Notice to Proceed. Work
hours shall be coordinated with the County and shall not interfere unreasonably with DSS operations.
Substantial Completion means the restroom is complete, code-compliant, inspected, operational, and available for its
intended use, with only minor punch-list work remaining. Final Completion includes correction of all punch-list items and
delivery of all closeout documents.
The Contractor shall pay the County liquidated damages in the amount of One Hundred Dollars ($100.00) for each
calendar day that Substantial Completion extends beyond the Contract Time, as adjusted by any duly authorized written
change order.
The parties acknowledge that actual damages resulting from delay would be difficult to determine accurately and that the
stated amount represents a reasonable estimate of the County's anticipated damages and is not intended as a penalty.
The County may deduct liquidated damages from amounts otherwise due to the Contractor. Assessment of liquidated
damages does not prevent the County from exercising any other rights or remedies available under the Contract or
applicable law.
6. BID PRICE AND PAYMENT
The lump-sum bid shall include all costs necessary to complete the work, including labor, materials, equipment,
supervision, overhead, profit, freight, delivery, mobilization, permits, taxes not legally exempt, insurance, cleanup, and
incidentals. No additional compensation will be due for work reasonably inferable from the Contract Documents.
Payment will be based on properly documented invoices for work satisfactorily completed and accepted. Before the first
payment request, the contractor shall provide a schedule of values acceptable to the County. The County may withhold
payment for defective or incomplete work, unresolved claims, missing documentation, or other grounds permitted by the
contract or law. Final payment is contingent on Final Completion and receipt of required closeout materials.
7. BID EVALUATION AND AWARD
The County will review bids for responsiveness and bidder responsibility. In determining responsibility, the County may
consider licensure, financial and technical capacity, relevant experience, past performance, safety record, ability to meet
the schedule, references, and compliance with the solicitation.
Award, if made, will be to the lowest responsive and responsible bidder. The County reserves the right to reject any or all
bids, waive informalities, request clarification, verify information, and cancel or reissue the solicitation when in the
County's best interest and permitted by law. The County may conduct pre-award discussions or request evidence
supporting responsibility, but it will not permit a bidder to alter the substance or price of its bid except as allowed by law.
IFB No. 2026-9 #3 | Page 4 of 16

8. CONTRACT REQUIREMENTS
8.1 Licensing and Registration
The contractor and its subcontractors shall hold all licenses and registrations required for their respective work. The
bidder shall provide its Virginia contractor license number and classification on the Bid Form and shall comply with
applicable State Corporation Commission registration requirements.
8.2 Insurance
Before beginning work, the successful bidder shall provide certificates of insurance from insurers authorized to do
business in Virginia. Coverage shall remain in effect throughout the work. The County should confirm its current minimum
limits before advertisement.
Coverage Minimum Limit
Workers' Compensation Statutory; Employers' Liability: $500,000
Commercial General Liability $1,000,000 per occurrence / $2,000,000 aggregate
Automobile Liability $1,000,000 combined single limit
Umbrella / Excess Liability, if required $5,000,000 General Aggregate / $5,000,000 Each Occurrence
Franklin County, its officers, officials, employees, and agents shall be named as additional insureds on the commercial
general liability policy for ongoing and completed operations, when commercially available and applicable. The contractor
is responsible for ensuring adequate coverage for all subcontractors.
8.3 Bonds
Bid, performance, and payment bonds are not required for this project.
8.4 Safety, Security, and Conduct
The contractor is solely responsible for construction means and methods and for the safety of its personnel,
subcontractors, County employees, building occupants, and the public within the work area. Personnel shall comply with
County security and conduct requirements. Tobacco, alcohol, controlled substances, weapons, harassment, and
disruptive behavior are prohibited on County property except as otherwise permitted by law or County policy.
8.5 Subcontractors
The contractor remains fully responsible for all subcontracted work. The County may request a list of subcontractors and
evidence of their qualifications, licenses, and insurance. Substitution of a key subcontractor after award requires prior
written County approval.
8.6 Changes
Only a written change order signed by authorized representatives of the County and contractor may change the contract
price, time, or scope. The contractor proceeds with changed or extra work without such authorization at its own risk,
except for immediate action reasonably necessary to protect persons or property, which must be reported promptly.
8.7 Warranty
The contractor warrants that work will be new unless otherwise specified, of good quality, free from defects, and in
conformance with the Contract Documents. Unless a longer period is specified by the manufacturer or Contract
Documents, the correction period shall be one year from Substantial Completion. Warranty obligations survive final
payment.
8.8 Indemnification
To the fullest extent permitted by law, the contractor shall indemnify and hold harmless Franklin County and its officers,
officials, employees, and agents from claims, damages, losses, and expenses, including reasonable attorneys' fees, but
only to the extent caused by the negligent acts, errors, omissions, or willful misconduct of the contractor, its
subcontractors, or persons for whom they are responsible. Nothing herein waives the County's sovereign or
governmental immunity.
IFB No. 2026-9 #3 | Page 5 of 16

8.9 Compliance and Nondiscrimination
The contractor shall comply with all applicable federal, state, and local laws and with mandatory contract provisions
applicable to Virginia public contracts, including nondiscrimination, drug-free workplace, authorization to transact
business, employment verification when applicable, and prohibition on certain discriminatory boycotts when applicable.
Required certifications are incorporated into the Bid Form.
8.10 Termination and Default
The County may terminate the contract for default after written notice and a reasonable opportunity to cure, subject to the
urgency and nature of the default. The County may also terminate for convenience by written notice and will pay for
conforming work completed and reasonable, documented demobilization costs through the effective termination date, but
not anticipated profit on unperformed work.
8.11 Order of Precedence and Entire Agreement
The final contract will consist of the County's written agreement or purchase order, addenda, this IFB, drawings and
specifications, the accepted bid, and approved change orders. In the event of conflict, subsequently executed change
orders and addenda govern, followed by the written agreement, technical requirements, this IFB, and the bidder's
submission. Bidder terms that conflict with County terms are rejected unless expressly accepted in writing by the County.
9. General Provisions
9.1 ANTI-DISCRIMINATION: By submitting a proposal, the offeror represents and warrants to Franklin
County, Virginia that it will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, the
Virginia Fair Employment Contracting Act of 1975, as amended, where applicable, the Virginians with Disabilities
Act, the Americans With Disabilities Act, Section 2.2-4311 of the Virginia Public Procurement Act (VPPA), and all
other applicable federal, state and local anti-discrimination laws, codes, rules, and regulations. Without limiting
the foregoing, during the performance of this contract, the offeror agrees as follows:
1. The offeror will not discriminate against any employee or applicant for employment because of
race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state or federal
law relating to discrimination in employment, except where there is a bona fide occupational qualification
reasonably necessary to the normal operation of the offeror. The offeror agrees to post in conspicuous
places, available to employees, notices setting forth the provisions of this nondiscrimination clause.
2. The offeror, in all solicitations or advertisements for employees placed by or on behalf of the
offeror, will state that such offeror is an equal opportunity employer.
3. Notices, advertisements and solicitations placed in accordance with federal law, rule or
regulation shall be deemed sufficient for the purpose of meeting these requirements.
4. The offeror will include the provisions of the above 1, 2 and 3 in every subcontractor or
purchase order over $10,000 in connection with this RFP, so that the provisions will be binding upon
each subcontractor or vendor.
9.2 DRUG-FREE WORKPLACE: During the performance of the contract, the offeror agrees to (i) comply
with the drug-free workplace provisions of Virginia Code 2.2-4312; (ii) provide a drug-free workplace for the
offeror's employees; (iii) post in conspicuous places, available to employees, a statement notifying employees
that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance is
prohibited in the offeror's workplace and specifying the actions that will be taken against employees for violations
of such prohibition; (iv) state in all advertisements or solicitations for employees that the offeror maintains a drug-
free workplace; and (v) include the provisions of the foregoing clauses in every subcontract or purchase order of
over $10,000 in connection with this RFP, so that the provisions will be binding upon each subcontractor or
vendor.
9.3 IMMIGRATION REFORM AND CONTROL ACT OF 1986: By submitting its proposal, the offeror
represents and warrants that it does not and will not during the performance of this contract employ illegal alien
workers or otherwise violate the provisions of the federal Immigration Reform and Control Act of 1986.
IFB No. 2026-9 #3 | Page 6 of 16

9.4 APPLICABLE LAWS AND COURTS: This solicitation and any resulting contract shall be governed in
all respects by the laws of the Commonwealth of Virginia and any litigation with respect thereto shall be brought
in a court of appropriate jurisdiction in Franklin County, Virginia. The offeror shall comply with all applicable
federal, state and local laws, codes, rules and regulations.
9.5 ETHICS IN PUBLIC CONTRACTING: By submitting their proposals, the offeror represents and
warrants that its proposal is made without collusion or fraud and that it has not offered or received any kickbacks
or inducements from any other offeror, supplier, or subcontractor in connection with their proposal, and that it has
not conferred on any public employee having official responsibility for this procurement transaction any payment,
loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or
promised, unless consideration of substantially equal or greater value was exchanged. Furthermore, the
provisions, requirements, and prohibitions contained in Sections 2.2-4367 through 2.2-4377 of the Virginia Code,
pertaining to bidders, offerors, contracts, and subcontractors, are applicable to this RFP and any resulting
contract, as are the provisions, requirements, and prohibitions contained in Sections 2.2-3100 through 2.2-3131
of the Virginia Code.
9.6 QUALIFICATIONS OF OFFEROR: Franklin County may make such reasonable investigations as
deemed proper and necessary to determine the ability of the offeror to provide the services/furnish the goods as
required under this RFP, and the offeror shall furnish to Franklin County all such information and data for this
purpose as may be requested. Franklin County reserves the right to inspect the offeror's physical facilities prior
to award to satisfy questions regarding the offeror's capabilities. Franklin County further reserves the right to
reject any proposal if the evidence submitted by, or investigations of, such offeror fails to satisfy Franklin County
that such offeror is properly qualified to carry out the obligations of the contract and to provide the services
and/or furnish the goods contemplated therein.
9.7 DEBARMENT STATUS: By submitting its proposal, the offeror represents and warrants that it is not
currently debarred by the Commonwealth of Virginia, or any city, county, town or political subdivision therein,
from submitting bids or proposals on contracts for the type of goods and/or services covered by this solicitation,
nor is it an agent of any person or entity that is currently so debarred.
9.8 NONDISCRIMINATION TOWARDS OFFERORS: A bidder, offeror or contractor shall not be
discriminated against in the solicitation or award of this contract because of race, religion, color, sex, sexual
orientation, gender identity, national origin, age, disability, status as a service disabled veteran, or any other
basis prohibited by state law relating to discrimination in employment or because the bidder or offeror employs
ex-offenders unless Franklin County has made a written determination that employing ex-offenders on the
specific contract is not in its best interest. FRANKLIN COUNTY DOES NOT DISCRIMINATE AGAINST FAITH-
BASED ORGANIZATIONS.
9.9 SCC REGISTRATION: Pursuant to Virginia Code 2.2-4311.2, the offeror must be registered with the
State Corporation Commission if so required by Title 13.1 or Title 50 of the Virginia Code or otherwise required
by law.
9.10 MINORITY CONTRACTING: It is the policy of Franklin County to maximize participation by minority
and women owned businesses, small businesses, and service disabled veteran businesses in contracting
opportunities.
9.11 AVAILABILITY OF FUNDS: It is understood and agreed by the offeror that Franklin County shall be
bound only to the extent of the funds available or which may hereafter become available for the purpose of the
Contract.
9.12 DEFAULT: In case of failure to deliver goods or services in accordance with the contract terms and
conditions or other breach of any resulting contract by the offeror, Franklin County may terminate the contract
and/or procure the goods and services from other sources and hold the offeror responsible for any resulting
additional purchase and administrative costs. These remedies shall be in addition to any other remedies which
Franklin County may have under the contract, at law, or in equity.
IFB No. 2026-9 #3 | Page 7 of 16

9.13 CONTRACTUAL CLAIMS: The procedure for reviewing and resolving contractual claims and resolving
contractual disputes shall be the procedure set forth in Virginia Code 2.2-4363.C.
IFB No. 2026-9 #3 | Page 8 of 16

BID FORM
DSS ADA RESTROOM PROJECT | IFB NO. 2026-9 #3
The undersigned, having examined the Contract Documents and site conditions and having received all requested
clarifications, offers to complete the work for the following firm, fixed lump sum:
TOTAL LUMP-SUM BID (numbers): $________________________________________
Total Lump Sum Bid Price in words:
Schedule Commitment Bidder's Commitment
Calendar days from Notice to Proceed to Substantial Completion ____________ calendar days
Calendar days from Substantial Completion to Final Completion ____________ calendar days
Addenda Acknowledgment
The bidder acknowledges receipt of the following addenda (enter number and date; write "None" if none were issued):
Addendum No. Date
Bidder Information
Legal name of bidder
Trade name, if any
Business address
City / State / ZIP
Telephone
Email
Federal EIN
Virginia SCC ID
Virginia contractor license no. / class /
specialty
IFB No. 2026-9 #3 | Page 9 of 16

Bidder Certifications
By signing below, the bidder certifies that:
1. The bid is genuine, was independently prepared, and is not the result of collusion or restraint of competition.
2. The signer is authorized to bind the bidder, and the bid will remain valid for the period stated in the IFB.
3. The bidder has reviewed the entire solicitation, attended the mandatory site visit, and acknowledges all addenda
listed above.
4. The bidder is properly licensed and authorized to transact business in Virginia, or is not required to be so authorized
and will provide the basis upon request.
5. The bidder is not currently debarred from public contracting and has disclosed any pending debarment or relevant
criminal conviction affecting responsibility.
6. The bidder will comply with all applicable mandatory provisions for Virginia public contracts, including
nondiscrimination and drug-free workplace requirements.
7. The bidder has not included impermissible qualifications, exceptions, or conflicting terms. Any requested exception is
clearly identified on an attached page and is subject to County acceptance.
Authorized signature: Date:
Printed name: Title:
Company: Email:
Telephone: State of organization:
Witness / Attest, if applicable: Date:
Attachments Submitted With Bid
* Completed and signed Bid Form
* Addenda acknowledgment
* Copy of applicable Virginia contractor license
* Bid bond, if required
* Requested exceptions or disclosures, if any
* Other documents required by addendum
IFB No. 2026-9 #3 | Page 10 of 16