Landfill Drainage Stone

Franklin County, VA Request for Proposals for Supplying Landfill
Cell 4 Drainage Layer Stone.
The County of Franklin is currently accepting proposals to deliver 26,000 tons of
stone to 9340 Virgil H Goode Highway, Rocky Mount, VA 24151. All proposals
should be sealed and marked Landfill Drainage Stone in the upper left-hand corner
of the envelope. All proposals must be received by October 7, 2026 at 2:00pm local
prevailing time.
Electronic proposals will be accepted.
Electronic submission may be done by emailing the completed proposal to
Corey.White@franklincountyva.gov.
Any Proposals received after the specified time will not be considered.
Franklin County is an Affirmative Action/Equal Opportunity Employer.
Small (SBE), minority (MBE), and woman-owned (WBE) firms are encouraged to
submit proposals.
The County reserves the right to reject any or all proposals, to purchase all or any
part of the whole of items contained in the accepted Proposals, to waive any and all
informalities therein, and the award shall, if made, be made to the lowest responsive,
responsible submission, taking into consideration available equipment and
personnel, experience with such projects, and ability to complete the project within
the required timeframe.
Questions related to this Request for Proposals or guidelines may be referred to:
Jeff Gauldin, Public Works Director
Email: Jeff.Gauldin@franklincountyva.gov
Phone: 540-483-6676 Ext. 2430
1255 Franklin Street, Suite 103 Rocky Mount, Virginia 24151 (540) 483-3027 (540) 483-3041 (Fax)

Franklin County, VA Request for
Proposals for Supplying Landfill Cell Four
Drainage Layer Stone.
Specifications/Scope of Work
Specification listed in Appendix 1 of the Document
Cost Proposal form in Appendix 1 of the document
Any clarification or question concerning stone or hauling should be directed to Jeff
Gauldin/ email jeff.gauldin@franklincountyva.gov
Pre-proposal Meeting
A pre-proposal inspection of the site is mandatory and can be arranged on
September 28, 2026; please contact Jeff Gauldin to arrange a meeting. Several one-
hour meeting slots will be available.
Performance of Work
Contractors offering a submission on this work must have a Certificate of Insurance
for liability to cover work, workers, and sub-contractors as needed. All stone haulers
must carry the required CDL designation for the vehicle they will be operating. All
stone must be weighed in on the Landfill scales. Proposals must be eligible for 60
days.
Proposals should be delivered to:
Corey White, Assistant Director of Finance
1255 Franklin Street, Suite 111
Rocky Mount, VA 24151
Or electronically at corey.white@franklincountyva.gov
1255 Franklin Street, Suite 103 Rocky Mount, Virginia 24151 (540) 483-6676

Franklin County, VA Request for
Proposals for Supplying Landfill Cell Four
Drainage Layer Stone.
General Provisions
A. ANTI-DISCRIMINATION: By submitting a proposal, the offeror
represents and warrants to Franklin County, Virginia that it will conform to
the provisions of the Federal Civil Rights Act of 1964, as amended, the
Virginia Fair Employment Contracting Act of 1975, as amended, where
applicable, the Virginians with Disabilities Act, the Americans With
Disabilities Act, Section 2.2-4311 of the Virginia Public Procurement Act
(VPPA), and all other applicable federal, state and local anti-discrimination
laws, codes, rules, and regulations. Without limiting the foregoing, during the
performance of this contract, the offeror agrees as follows:
1. The offeror will not discriminate against any employee or
applicant for employment because of race, religion, color, sex, national
origin, age, disability, or any other basis prohibited by state or federal
law relating to discrimination in employment, except where there is a
bona fide occupational qualification reasonably necessary to the normal
operation of the offeror. The offeror agrees to post notices setting forth
the provisions of this nondiscrimination clause in conspicuous places
available to employees.
2. The offeror, in all solicitations or advertisements for employees
placed by or on behalf of the offeror, will state that such offeror is an
equal opportunity employer.
3. Notices, advertisements, and solicitations placed in accordance
with federal law, rule, or regulation shall be deemed sufficient for the
purpose of meeting these requirements.
4. The offeror will include the provisions of the above 1, 2, and 3
in every subcontractor or purchase order over $10,000 in connection
with this RFP so that the provisions will be binding upon each
subcontractor or vendor.
B. DRUG-FREE WORKPLACE: During the performance of the
contract, the offeror agrees to (i) comply with the drug-free workplace
provisions of Virginia Code 2.2-4312; (ii) provide a drug-free workplace for
the offeror's employees; (iii) post in conspicuous places, available to
employees, a statement notifying employees that the unlawful manufacture,
sale, distribution, dispensation, possession, or use of a controlled substance is
prohibited in the offeror's workplace and specifying the actions that will be
1255 Franklin Street, Suite 103 Rocky Mount, Virginia 24151 (540) 483-6676

Franklin County, VA Request for
Proposals for Supplying Landfill Cell Four
Drainage Layer Stone.
taken against employees for violations of such prohibition; (iv) state in all
advertisements or solicitations for employees that the offeror maintains a
drug-free workplace; and (v) include the provisions of the foregoing clauses
in every subcontract or purchase order of over $10,000 in connection with this
RFP, so that the provisions will be binding upon each subcontractor or vendor.
C. IMMIGRATION REFORM AND CONTROL ACT OF 1986: By
submitting its proposal, the offeror represents and warrants that it does not
and will not, during the performance of this contract, employ illegal alien
workers or otherwise violate the provisions of the federal Immigration Reform
and Control Act of 1986.
D. APPLICABLE LAWS AND COURTS: This solicitation and any
resulting contract shall be governed in all respects by the laws of the
Commonwealth of Virginia and any litigation with respect thereto shall be
brought in a court of appropriate jurisdiction in Franklin County, Virginia.
The offeror shall comply with all applicable federal, state, and local laws,
codes, rules, and regulations.
E. ETHICS IN PUBLIC CONTRACTING: By submitting their
proposals, the offeror represents and warrants that its proposal is made
without collusion or fraud and that it has not offered or received any kickbacks
or inducements from any other offeror, supplier, or subcontractor in
connection with their proposal, and that it has not conferred on any public
employee having official responsibility for this procurement transaction any
payment, loan, subscription, advance, deposit of money, services or anything
of more than nominal value, present or promised unless consideration of
substantially equal or greater value was exchanged. Furthermore, the
provisions, requirements, and prohibitions contained in Sections 2.2-4367
through 2.2-4377 of the Virginia Code pertaining to bidders, offerors,
contracts, and subcontractors, are applicable to this RFP and any resulting
contract, as are the provisions, requirements, and prohibitions contained in
Sections 2.2-3100 through 2.2-3131 of the Virginia Code.
F. QUALIFICATIONS OF OFFEROR: Franklin County may make
such reasonable investigations as deemed proper and necessary to determine
the ability of the offeror to provide the services/furnish the goods as required
under this RFP, and the offeror shall furnish to Franklin County all such
1255 Franklin Street, Suite 103 Rocky Mount, Virginia 24151 (540) 483-6676

Franklin County, VA Request for
Proposals for Supplying Landfill Cell Four
Drainage Layer Stone.
information and data for this purpose as may be requested. Franklin County
reserves the right to inspect the offeror's physical facilities prior to the award
to satisfy questions regarding the offeror's capabilities. Franklin County
further reserves the right to reject any proposal if the evidence submitted by,
or investigations of, such offeror fails to satisfy Franklin County that such
offeror is properly qualified to carry out the obligations of the contract and to
provide the services and/or furnish the goods contemplated therein.
G. DEBARMENT STATUS: By submitting its proposal, the offeror
represents and warrants that it is not currently debarred by the Commonwealth
of Virginia or any County, county, town, or political subdivision therein from
submitting proposals or proposals on contracts for the type of goods and/or
services covered by this solicitation, nor is it an agent of any person or entity
that is currently so debarred.
H. NONDISCRIMINATION TOWARDS OFFERORS: A bidder,
offeror, or contractor shall not be discriminated against in the solicitation or
award of this contract because of race, religion, color, sex, national origin,
age, disability, or any other basis prohibited by state law relating to
discrimination in employment or because the bidder or offeror employs ex-
offenders unless Franklin County has made a written determination that
employing ex-offenders on the specific contract is not in its best interest.
FRANKLIN COUNTY DOES NOT DISCRIMINATE AGAINST
FAITH-BASED ORGANIZATIONS.
I. SCC REGISTRATION: Pursuant to Virginia Code 2.2-4311.2, the
offeror must be registered with the State Corporation Commission if so
required by Title 13.1 or Title 50 of the Virginia Code or otherwise required
by law.
J. MINORITY CONTRACTING: It is the policy of Franklin County
to maximize participation by minority and women-owned businesses, small
businesses, and service-disabled veteran businesses in contracting
opportunities.
K. AVAILABILITY OF FUNDS: It is understood and agreed by the
offeror that Franklin County shall be bound only to the extent of the funds
1255 Franklin Street, Suite 103 Rocky Mount, Virginia 24151 (540) 483-6676

Franklin County, VA Request for
Proposals for Supplying Landfill Cell Four
Drainage Layer Stone.
available or which may hereafter become available for the purpose of the
Contract.
L. DEFAULT: In case of failure to deliver goods or services in
accordance with the contract terms and conditions or other breaches of any
resulting contract by the offeror, Franklin County may terminate the contract
and/or procure the goods and services from other sources and hold the offeror
responsible for any resulting additional purchase and administrative costs.
These remedies shall be in addition to any other remedies that Franklin County
may have under the contract, at law, or in equity.
M. CONTRACTUAL CLAIMS: The procedure for reviewing and
resolving contractual claims and resolving contractual disputes shall be the
procedure set forth in Virginia Code 2.2-4363. C.
N. INSURANCE
The Contractor shall not commence work under this contract until he has
obtained all the insurance required hereunder and Franklin County has
approved such insurance; nor shall the Contractor allow any Subcontractor to
commence work on his subcontract until all similar insurance has been so
obtained and approved. Approval of the insurance by the County shall not
relieve or decrease the liability of the Contractor hereunder.
a. Worker's Compensation, including Occupational Disease and
Employer's Liability Insurance: The Contractor shall take out and
maintain during the life of this Contract Workers' Compensation and
Employer's Liability Insurance for all his employees to be engaged in
work on the project under this contract in an amount no less than the
minimum allowed by the State Corporation Commission, and in case
of such work is sublet, the Contractor shall require the Subcontractor
similarly to provide Workers' Compensation and Employer's Liability
Insurance for all of the latter's employees to be engaged in such work.
b. Comprehensive General Liability Insurance: The Contractor
shall maintain during the life of this Contract comprehensive general
liability insurance as shall protect him, the County of Franklin County
and its offices, agents, and employees, and any Subcontractors
performing work covered by this Contract from claims for damage for
1255 Franklin Street, Suite 103 Rocky Mount, Virginia 24151 (540) 483-6676

Franklin County, VA Request for
Proposals for Supplying Landfill Cell Four
Drainage Layer Stone.
personal injury, including death, as well as from claims for property
damage, which may arise from operations under this Contract, whether
such operations by himself or by any Subcontractor, or by anyone
directly or indirectly employed by either of them. The amount of such
insurance shall not be less than a combination single limit of $1,000,000
per occurrence on bodily injury and property damage and $1,000,000
aggregate on completed operations. The comprehensive general
liability insurance shall provide the following coverage:
* Comprehensive Premises - Operation
* Products/Completed Operations Hazard Contractual Insurance
* Underground Hazard Explosion & Collapse Hazard
* Independent Contractor and Subcontractor Broad Form Property
Damage
* Personal Injury Builders Risk
c. Automobile liability insurance minimum combined single limits
of $500,000 per occurrence. This insurance shall include bodily injury
and property damage for the following vehicles:
* Owned Vehicles Non-Owned Vehicles Hired Vehicles
d. Umbrella Policy. At the option of the Contractor, primary limits
may be less than required, with an umbrella policy providing the
additional limits needed. This form of insurance will be acceptable,
provided that the primary and umbrella policies both provide the
insurance coverage herein required. However, any such umbrella policy
must have minimum coverage limits of $2,000,000.00.
All policies shall name Franklin County, its officers, agents, and employees as
additional insured. This coverage shall be reflected on the Certificates of
Insurance (including any endorsements or riders thereto), which will be
provided to the County. Each Certificate of Insurance shall require that notice
be given to the Director of Finance thirty (30) days prior to cancellation or
material change in the policies.
1255 Franklin Street, Suite 103 Rocky Mount, Virginia 24151 (540) 483-6676

Franklin County, VA Request for
Proposals for Supplying Landfill Cell Four
Drainage Layer Stone.
Written evidence of the insurance required herein shall be filed with the
County not later than thirty (30) days following the date of the award of the
Contract. A copy of the evidence of insurance shall be filed with the Director
of Finance and Public Works Director.
O. Limitations of Work Area
The Contractor shall be limited to a specific area for storage of equipment,
supplies, and building materials. This area shall be designated by the County
and established during the Pre-construction conference.
The parking area for the Contractor's employees shall be designated in the
vicinity of the project. It shall be the responsibility of the Contractor to require
his personnel to park in this designated area and not any area that may interfere
with the normal operations in and around the construction area or with access
and use of the facility by the County.
P. Observance of Laws
The Contractor at all times shall observe and comply with all Federal, State,
and County laws, bylaws, ordinances and regulations in any manner affecting
the conduct of the work or applying to employees on the project, as well as all
orders or decrees which have been promulgated or enacted, by any legal bodies
or tribunals having authority or jurisdiction over the work materials, employees
or contract.
Q. Performance
In case of default by the Contractor, Franklin County may procure the
commodity or services from other sources and hold the Contractor responsible
for any excess costs occasioned thereby.
R. Permits
At his own expense, the Contractor shall secure any business or professional
licenses, permits, or fees required by Franklin County, Commonwealth of
Virginia, or any other requesting agency having jurisdiction. Contact the
Public Works office at 540-583-6676 for more information.
S. Safety
All practices, materials, and equipment shall comply with the Federal
Occupational Safety and Health Act, as well as any pertinent Federal, State,
and/or local Safety or Environmental Codes.
1255 Franklin Street, Suite 103 Rocky Mount, Virginia 24151 (540) 483-6676

Franklin County, VA Request for
Proposals for Supplying Landfill Cell Four
Drainage Layer Stone.
Construction site safety is the responsibility of the Contractor.
T. Subcontracts
Franklin County shall disapprove of no proposed subcontractor except for
cause.
The Contractor shall be as fully responsible to Franklin County for the acts and
omissions of his subcontractors and of persons either directly or indirectly
employed by them as he is for the acts and omissions of persons directly
employed by him.
The Contractor shall cause appropriate provisions to be inserted in all
subcontracts relative to the work to require compliance by each subcontractor
with the applicable provisions of the Contract for the improvements embraced
in this Contract.
Nothing contained in the Contract shall create any contractual relation between
any subcontractor and the County.
U. Suspension of Work
The work may be suspended by Franklin County when deemed in the best
interest of the County.
V. Termination
If the Contractor fails to begin the work under this contract within the time
specified, or fails to perform the work with sufficient workmen and equipment
or with sufficient materials to insure the completion of said work within the
specified time, or shall perform the work in an unsatisfactory manner, or shall
neglect or refuse to remove materials or perform anew such work as shall
discontinue the prosecution of the work, or if the Contractor shall become
insolvent or be declared bankrupt, or shall commit any act of bankruptcy or
insolvency, or shall make an assignment for the benefit of creditors, or from
any other cause whatsoever shall not carry out the work in an acceptable
manner, the County shall give notice in writing to the Contractor of such
failure, delay, neglect, refusal, or default, specifying the same and if the
contractor, within a period of seven days after such notice, shall not proceed in
accordance therewith, then the County Manager acting for and on behalf of the
County shall, upon receipt of a written certificate from the Engineer of the fact
of such failure, delay, neglect, refusal, or default and of failure of the
Contractor to comply with such notice, have full power and authority to declare
1255 Franklin Street, Suite 103 Rocky Mount, Virginia 24151 (540) 483-6676

Franklin County, VA Request for
Proposals for Supplying Landfill Cell Four
Drainage Layer Stone.
the forfeiture of this contract, and to forfeit the rights of the Contractor in this
contract, and the County Manager at this option may withhold full or partial
payment to the vendor until completion of the work in accordance with the
terms of this contract or may have the County take over the terms of this
contract or may have the County take over the work, including any or all
materials and equipment on the ground as may be suitable and acceptable to
the County and may complete the work by or on its own employees, or may
enter into a new contract for the completion of the work, or may use such other
methods as in the opinion of the County Administrator or Public Works
Director shall be required for the completion of the work in an acceptable
manner. All costs and charges incurred by the County, together with the cost
of completing the work, shall be deducted from any monies due or which may
become due on this contract.
In case the expense so incurred by the County shall be less than the sum which
would have been payable under this contract if it had been completed by the
Contractor and had not been forfeited by the County, then the Contractor shall
be entitled to receive the difference, subject to any claims of liens thereon
which may have been filed with the County or any prior assignment filed with
it. In case such expense shall exceed the sum that would have been payable
under this contract, the Contractor and the surety shall be liable and shall pay
the County the amount of such excess.
W. Work Changes
The County, without invalidating the contract and without notice to any surety,
may order changes in the work within the general scope of the contract
consisting of additions, deletions or other revisions, providing the total amount
added or eliminated does not exceed twenty-five percent (25%) of the total
contract price, or $10,000, whichever is greater. All such changes in the work
shall be authorized by change order and shall be executed under the applicable
conditions of the contract documents.
The cost or credit to the County resulting from a change in the work shall be
determined by unit prices subsequently agreed upon or by mutual acceptance
of a lump sum properly itemized or on the basis of cost of Work plus a
Contractors Fee for overhead and profit as determined below.
Should concealed conditions encountered in the performance of the work
below the surface of the ground or hidden in existing structures be at variance
with the conditions indicated by the contract documents, the contract price may
1255 Franklin Street, Suite 103 Rocky Mount, Virginia 24151 (540) 483-6676