Bulky Item Collection Printing, Addressing & Mailing of Postcards

Location:	North Carolina
Posted:	Nov 18, 2025
Due:	Dec 9, 2025
Agency:	City of Winston-Salem
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	IF26102
Publication URL:	To access bid details, please log in.

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INVITATION FOR BID

BULKY ITEM COLLECTION

PRINTING, ADDRESSING & MAILING OF

POSTCARDS

SANITATION

Bids Will Be Opened

10:00 a.m., December 9, 2025

SUITE 324, CITY HALL BUILDING

101 NORTH MAIN STREET

WINSTON-SALEM, N.C. 27101

BY THE

CITY/COUNTY PURCHASING DEPARTMENT

IF26102

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Notice to Bidders

It is the policy of the City of Winston-Salem that an employee, officer, or agent of the City may not

participate in any manner in the bidding, awarding, or administering of contracts in which they, or a

member of their immediate family, their business partner, or any organization in which they serve as an

officer, director, trustee, or employee, have a financial interest.

The successful bidder must comply with all provisions of the Americans with Disabilities Act (ADA)

and all rules and regulations promulgated thereunder. By submitting a bid, the successful bidder agrees

to indemnify the City from and against all claims, suits, damages, costs, losses, and expenses in any

manner arising out of, or connected with, the failure of the Company, its subcontractors, agents,

successors, assigns, officers, or employees to comply with the provisions of the ADA or the rules and

regulations promulgated thereunder. All bids must be firm and not subject to increase, unless specified

within the provisions of this Invitation for Bid (IFB) and mutually agreed upon by the City and the

proposer. No special inducements will be considered that are not a part of the original bidding document.

City Rights and Options

The City, at its sole discretion, reserves the following rights:

• To supplement, amend, substitute or otherwise modify this IFB at any time

• To cancel this IFB with or without the substitution of another IFB

• To take any action affecting this IFB, this IFB process, or the equipment subject to this IFB that

would be in the best interests of the City

• To issue additional requests for information

Public Records

Any material submitted in response to this IFB will become a “public record” once the bidder’s

document(s) is opened and the bidder is determined to be a participant in the solicitation process and

shall be subject to public disclosure consistent with Chapter 132, North Carolina Statutes. Bidders must

claim any applicable exemptions to disclosure provided by law in their response to this IFB. Bidders

must identify materials to be protected and must state the reasons why such exclusion from public

disclosure is necessary and legal. The City reserves the right to make all final determination(s) of the

applicability of North Carolina General Statutes § 132-1.2, Confidential Information.

Familiarity with Laws and Ordinances

The submission of a bid on the equipment requested herein shall be considered as a representation that

the bidder is familiar with all federal, state, and local laws, ordinances, rules and regulations which affect

those engaged or employed in the provision of such services, or equipment used in the provision of such

services, or which in any way affects the conduct of the provision of such services; and no plea of

misunderstanding will be considered on account of ignorance thereof. If the bidder discovers any

provisions in the IFB documents that are contrary to or inconsistent with any law, ordinance, or

regulation, it shall be reported to the City in writing without delay.

Ethics Policy / Code of Conduct

The City of Winston-Salem has established guidelines for ethical standards of conduct for City

representatives and to provide guidance in determining what conduct is appropriate in particular cases.

City representatives should maintain high standards of personal integrity, truthfulness, honesty, and

fairness in carrying out public duties; avoid any improprieties in their roles as public servants including

the appearance of impropriety; and never use their position or power for improper personal gain. In

establishing an ethics policy, the City of Winston-Salem desires to protect the public against decisions

that are affected by undue influence, conflicts of interest, or any other violation of these policies as well

as promote and strengthen the confidence of the public in their governing body. For a complete review

of the City Policy click the following link.

http://www.cityofws.org/Home/Departments/Purchasing/Articles/Bids

IF26102

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Stimulation of the Local Economy

In an effort to stimulate the local economy, foster development and promote efficiency in the

provision of city services and the completion of various city projects, the City of Winston-Salem has

undertaken an initiative to strongly encourage all parties contracting with the City of Winston-Salem to

evaluate their internal operations and hiring practices and, where appropriate, to initiate efforts to

stimulate the local economy by hiring applicants and contractors from the Winston-Salem/Forsyth

County Area and by utilizing minority and women contractors and service providers. Such efforts to

stimulate the local economy may be accomplished by posting job vacancies with the North Carolina

Employment Security Commission, the Piedmont Triad Regional Council of Governments, and the

Winston-Salem Urban League; and utilizing the State of North Carolina Office for Historically

Underutilized Business database

(https://www.ips.state.nc.us/IPS/vendor/SearchVendor.aspxt=hobtain) or other local resources such as

the City of Winston-Salem M/WBE Program to identify Winston-Salem/Forsyth County based

contractors and subcontractors. Stimulation of the local economy requires a collaborative effort of

both the public and private sector. The city is committed to taking reasonable steps to achieve said

goal.

Iran Divestment Act

Provider hereby certifies that it is not on the North Carolina State Treasurer’s list of persons engaging

in business activities in Iran, prepared pursuant to NCGS § G.S. 147-86.58, nor will Provider utilize on

this agreement any subcontractor on such list. This list, along with additional information about the

Iran Divestment Act, is available on the Treasurer’s Office site: https://www.nctreasurer.com/inside-

thedepartment/OpenGovernment/Pages/Iran-Divestment-Act-Resources.aspx.

Divestment from Companies that Boycott Israel

Contractor hereby certifies that it is not on the North Carolina State Treasurer’s list of companies

engaged in a boycott of Israel in violation of NCGS 147-86.80 et. seq. and that it will not utilize on this

agreement any subcontractor on said list.”

IF26102

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Nondiscrimination Ordinance

As a condition of entering into this contact, the Contractor represents and warrants that it will fully

comply with the City's Non-Discrimination Policy, as set forth in Chapter 2, Section 2-8 Entitled “Policy

of Nondiscrimination” of the Winston-Salem City Code. As part of such compliance, the Contractor

shall not discriminate on the basis of race, ethnicity, color, creed, religion, sex, sexual orientation, gender

identity, gender expression, pregnancy, veteran status, disability, age, marital status, familial status,

protected hairstyle, political affiliation or national origin in the screening of applicants, the hiring and

treatment of its employees, the provision of the goods and/or services set forth herein, or the solicitation,

selection, hiring, or treatment of its subcontractors, vendors or suppliers, (hereinafter collectively

“subcontractors”), if any, in connection with this contract or the contract solicitation process if

applicable, nor shall the Contractor retaliate against any person or entity for reporting instances of such

discrimination. The Contractor shall enact employment policies consistent with this obligation to refrain

from such discrimination and shall provide evidence of such to the City within 90 calendar days of the

first receipt of City funds. The Contractor shall provide equal opportunity for subcontractors to

participate in all of its subcontracting and supply opportunities, if any, under this contract, provided that

nothing contained in this clause shall prohibit or limit otherwise lawful efforts to remedy the effects of

marketplace discrimination that has occurred or is occurring in the marketplace. The Contractor

understands and agrees that a violation of this clause shall be considered a material breach of this contract

and may result in termination of this contract, disqualification of the Contractor from participating in

future City contracts pursuant to Winston-Salem City Code Section 2-3 or other sanctions. Furthermore,

as a condition of entering into this contract, the Contractor agrees to: (a) promptly provide to the City

in a format specified by the City all information and documentation that may be requested by the City

from time to time regarding the screening of applicants, the hiring and treatment of its employees

particularly if City funds were used in connection with hiring and compensation process, and the

solicitation, selection, treatment and payment of subcontractors, if any, in connection with this

Agreement; and (b) if requested, provide to the City within sixty days after the request a truthful and

complete list of the names of all subcontractors that the Grantee has used under this contract, including

the total dollar amount paid by the Contractor on each subcontract or supply contract. The Contractor

further agrees to fully cooperate in any investigation conducted by the City pursuant to the City’s

Nondiscrimination Policy, to provide any documents, relevant to such investigation, that are requested

by the City. The Contractor agrees to provide to the City from time to time on the City’s request,

payment affidavits detailing the amounts paid by the Contractor to subcontractors and suppliers in

connection with this contract within a certain period of time. Such affidavits shall be in the format

specified by the City from time to time. Nothing in this contract shall negate or diminish the requirements

of the City’s MWBE program. Nothing in this contract shall infringe upon any rights afforded to the

Contractor by state or federal law.

IF26102

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Public Health & Safety

To protect public health, including the health of city employees, and to slow the rate of transmission of

COVID-19, all vendors, contractors and service providers, including their employees, officers, agents

and subcontractors, conducting business with the City of Winston-Salem (collectively hereinafter “City

Contractors”) must align their operations, employment and safety practices with the guidance and

recommendations of the CDC and OSHA relating to COVID-19 and the executive orders issued by

Governor Roy Cooper, until further notice. All City Contractors must implement, adhere to, and

enforce measures that require, amongst other things, frequent hand washing, the use of hand sanitizer,

social distancing and the wearing of contractor-provided PPE including, but not limited to, face masks

and gloves, recommended by the CDC, OSHA, the State of North Carolina or the City of Winston-

Salem, by all of their employees and subcontractors accessing city owned or leased property. Until

further notice, all City Contractors must refrain from accessing city owned or leased property without

the aforementioned PPE and must refrain from accessing city owned or leased property if exhibiting

any symptoms associated with COVID-19. Failure to adhere to the requirements set forth herein may

result in the removal of a City Contractor from city owned or leased property and the City’s exercise of

the appropriate contract suspension or termination provisions.

The bidder agrees that in carrying out this contract, compliance will be maintained with all applicable

federal, state, and local laws, specifically including, without limitations, the Occupational Safety and

Health Act of 1970 and Section 1324A, the Immigration Reform and Control Act.

The bidder certifies that the bid is made in good faith and without collusion with any person bidding on

this contract or with any officer or employee of the City of Winston-Salem.

The undersigned further agrees, in connection with the performance of this contract, not to discriminate

against any employee or applicant for employment because of race, religion, color, gender, age,

handicap, political affiliation or national origin.

The City reserves the right to hold bids open for a period of sixty days (60) days after due date before

making awards.

Bidders are expected to submit a formal bid that shall include delivery commitments that meet the

requirements of this IFB in the format and manner specified herein

Bids are to be signed by an officer of the company authorized to bind the submitter to its

provisions. Failure to manually sign the appropriate bid form will disqualify the bidder and the

bid will not be considered.

IF26102

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	IF26102
Bid Title:	Bulky Item Collection Printing, Addressing & Mailing of Postcards
Category:	Informal Bids
Status:	Open