Installation of HVAC Equipment for the Public Safety Building
| Location: | Kentucky |
|---|---|
| Posted: | Jan 7, 2026 |
| Due: | Jan 28, 2026 |
| Agency: | City of Henderson |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 25-27 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
25-27
|
| Bid Title: |
Installation of HVAC Equipment for the Public Safety Building
|
| Category: | Finance |
| Status: | Open |
|
Attachment Preview
Finance Department
The City of Henderson
P.O. Box 716
Henderson, Kentucky 42419-0716
Phone: 270-831-1200
FAX: 270-831-1246
E-mail: Finance@hendersonky.gov
December 30, 2025
INVITATION TO BID
Bid Reference No. 25-27
Competitive sealed bids will be received by the City of Henderson, Kentucky for the following:
Installation of HVAC Equipment for Public Safety Building
Bids will be accepted in the Office of the Assistant CFO, 222 First Street, Henderson, Kentucky,
42420, until 2:00 p.m., on Wednesday, January 28, 2026, prevailing local time, at which time the
bids will be publicly opened and read.
There will be a mandatory pre-bid meeting in the East Entrance Conference Room of the City of
Henderson Public Safety Building, 1990 Barret Court, Henderson, Kentucky on Wednesday,
January 14, 2026 at 1:30 p.m.
The bids are being solicited pursuant to KRS 45A.365.
City of Henderson, Kentucky
Invitation to Bid
Bid Reference No. 25-27
TABLE OF CONTENTS
I. Instructions to Bidders
II. General Conditions
III. Special Conditions
IV. Lowest Evaluated Bid Price Criteria
V. Technical Specifications
VI. Bid Pricing Sheet
VII. KRS 45A.395 Statement Required (Enclosure A)
Enclosed
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06-01-14B
City of Henderson, Kentucky
Invitation to Bid
INSTRUCTIONS TO BIDDERS
1. Each bid must be signed by the bidder with his usual signature. Bids by a
Partnership must be signed with the partnership name by one of the members of the
partnership, or by an authorized representative, followed by the signature and title
of the person signing. Bids by Corporations must be signed with the name of the
corporation, followed by the signature and designation of the president, secretary,
or person authorized to legally bind the corporation.
2. Bids must be received prior to the specified time of closing as designated in the
invitation. Bids received late will be returned unopened to the bidder.
3. Envelopes must be sealed when submitted and must be properly noted with the bid
reference number. Separate bids must be submitted for each reference number.
4. Bids containing erasures or corrections thereon will be rejected unless said erasures
or corrections are noted over the initials or signature of the bidder.
5. Bids may be submitted on any one item or any group of items unless otherwise
stated herein. The unit price must be shown for each item or group of items as
requested.
6. References in the Technical Specifications describing the material, supplies, or
services required of a particular trade name, catalog or model number are made for
descriptive purposes to guide the bidder in interpreting the type of material or
supplies or nature of the work described. They should not be construed as excluding
offers on other types of materials and supplies or of performing the work in a
manner other than specified. However, the bidder’s attention is called to Paragraph
6 of the General Conditions which must be strictly adhered to.
7. Bids are to be mailed to or delivered to the Office of the Assistant CFO, Henderson
Municipal Center, 222 First Street or PO Box 716, Henderson, Kentucky 42419.
8. The City’s sales tax exemption status may not be used by the bidder to acquire
materials or supplies on a sales tax-exempt basis. Any sales taxes or other taxes
incurred by the bidder remain the responsibility of the bidder. It is assumed that all
such costs incurred by any bidder are included in his bid price.
INSTRUCTIONS TO BIDDERS
Page 2
9. Procurement Procedural Schedule
January 7th – Drawings and specifications out to contractors.
January 14th – Pre-bid Walkthrough
January 15th – First Addendum
January 23rd – Last day for questions.
January 26th – Last Addendum (as necessary)
January 28th – Bids due by 2:00 pm at the city building, 2nd floor conference
room. Bids to be read aloud by Hafer Associates and the Finance Manager
of the City of Henderson.
- End of Section -
06-01-14C
City of Henderson, Kentucky
Invitation to Bid
GENERAL CONDITIONS
1. The City of Henderson reserves the right to reject any and all bids, and unless otherwise
specified by the bidder, to accept any item or group of items in the bid. In case of error
in extending the total amount of the bid, the unit price will govern.
2. The City of Henderson’s payment terms are net 30.
3. In case of default by the bidder or contractor, the City of Henderson may procure the
articles or services from other sources and hold the bidder or contractor responsible for
any excess cost occasioned thereby.
4. Prices shall be stated in units of quantities specified.
5. Prices quoted, unless otherwise stated by bidder, will be considered as being based on
delivery to destination as designated and to include any charges for packing, crating,
containers, etc., and being in strict accordance with specifications as shown.
6. Whenever a reference is made in the specifications or in describing the materials,
supplies or services required, or a particular trade name, manufacturer’s catalog, or
model number, the bidder, if awarded a contract, will be required to furnish the
particular item referred to in strict accordance with the specifications or description
unless a departure or substitution is clearly noted and described in the proposal by the
bidder.
7. The bidder, if awarded an order or contract, agrees to protect, defend, and save harmless
the City against any demand for the use of any patented materials, process, article, or
device, that may enter into the manufacture, construction, or form a part of the work
covered by either order or contract and he further agrees to indemnify and save
harmless the City from suits or actions of every nature and description brought against
it, for or on account of any injuries or damages received or sustained by any party or
parties, by or from any of the acts of the contractor, his servants, or agents.
8. Samples, when requested, must be furnished free of expense prior to the opening of
bids and if not destroyed will, upon request, be returned at the bidder’s expense.
9. Terms and conditions, unless stated otherwise herein, are to be effective for one year
from the date of bid acceptance by the City Commission.
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