City Hall Water Administration Renovation Project

INVITATION TO BID
y 2 CITY OF ABILENE
NY PUCHASING DIVISION

CiTy OF P.O. BOX 60 555 WALNUT, ROOM 201-A ALL BIDS MUST BE QUOTED
ABILENE, TEXAS 79604-0060 a

THIS BID MUST INCLUDE FREIGHT
UNLESS OTHERWISE STATED.

THIS BID IS VALID FOR 60 DAYS
UNLESS OTHERWISE STATED.

BID #CB-2635

NOTICE IS HEREBY GIVEN THAT THE CITY OF ABILENE WILL RECEIVE SEALED, WRITTEN BIDS
IN THE OFFICE OF THE PURCHASING ADMINISTRATOR, P.O. BOX 60, 555 WALNUT STREET,
ROOM 201-A, CITY HALL, ABILENE, TEXAS 79601 UNTIL 2:00 P.M. ON THE 5(TM) DAY OF MAY
A.D., 2026 FOR: BID #CB-2635.

1. CITY HALL WATER ADMINISTRATION RENOVATION PROJECT, AS PER SPECIFICATIONS.

BIDS WILL BE OPENED AND READ ALOUD IMMEDIATELY AFTER THE CLOSING DEADLINE IN
THE COUNCIL CHAMBERS, CITY HALL.

A PRE-BID CONFERENCE WILL BE HELD ON APRIL 28, 2026 AT 11:00 A.M. IN THE WATER
ADMINISTRATION CONFERENCE ROOM, CITY HALL.

ALL BIDS MUST SUBSTANTIALLY COMPLY WITH SPECIFICATIONS. FOR BID DOCUMENTS,
PLEASE CONTACT PURCHASING@ABILENETX.GOV OR INFO@CADCOAE.COM.

ALL BIDS MUST BE SUBMITTED IN SEALED ENVELOPES, BEARING ON THE OUTSIDE
THE NAME OF THE BIDDER, HIS ADDRESS, THE NAME OF THE PROJECT AND THE BID
NUMBER. ANY BIDS RECEIVED AFTER SCHEDULED CLOSING TIME FOR RECEIPT OF
BIDS WILL BE MARKED "RECEIVED LATE" AND RETURNED TO THE SENDER.

THE CITY OF ABILENE WILL UTILIZE THE "BEST VALUE" COMPETITIVE BIDDING METHOD IN
DETERMINING THE AWARD OF THE CONTRACT. THE CITY OF ABILENE WILL AWARD THE
CONTRACT TO THE LOWEST RESPONSIBLE BIDDER WHO PROVIDES THE "BEST VALUE" TO
THE CITY OF ABILENE. THE CITY RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS.

AUTHORIZED SIGNATURE
TITLE TELEPHONE NUMBER
DELIVERY SCHEDULE TERMS

PLEASE READ CONDITIONS FOR BIDDING ON BACK BEFORE SUBMITTING
ORIGINAL - PLEASE RETURN THIS COPY

IMPORTANT - CONDITIONS OF BID - BIDDER MUST USE THIS FORM

If the contractor fails to deliver these supplies by the promised delivery date or a reasonable time
thereafter, giving acceptable reasons for delay, or supplies are rejected for failure to meet specifications,
the City of Abilene reserves the right to purchase specified supplies elsewhere, and charge the increase in
price and cost of handling, if any, to contractor. No substitutions or cancellations are permitted without
prior approval of the Purchasing Administrator.

Any catalogue or manufacturer's reference in this proposal is descriptive but not restrictive, and is used
only to indicate general type and grade or quality. Bids on other manufacturer's products of equal quality
may be submitted and will be given full consideration and the City of Abilene may accept such equal
quality products at its option. Technicalities in specification which have a tendency to preclude
competition may be waived at the discretion of the City of Abilene for the best interests of the City of
Abilene and will not necessarily be a governing factor in the making of the award.

Bidder must state on the face of his proposal exactly what he proposes to furnish. Otherwise, he will be
required to furnish the exact items (or manufacturer's product) specified in the proposal.

In the event of error in extension, unit prices will govern. Unless otherwise specified, the City of Abilene
reserves the right to accept or reject in part or in whole, any bid submitted, for the best interest of the
City.

Quotations subject to price increase will be given secondary consideration. If necessary to escalate a
quotation, however, a limited percentage of increase must be indicated. Unlimited escalation cannot be
accepted.

The City of Abilene, Texas is exempt from all Federal Excise Taxes and State Sales Tax. DO NOT include
tax in your bid price or invoice.

Taxable items must be so designated, and the City will supply contractor with an Excise Tax Exemption
Certificate, properly executed.

Contractor agrees not to knowingly obtain labor or services of an employee without verification of the
employee's employment eligibility, as required by Immigration Reform and Control Act (IRCA).

Contractor agrees that no payments owed by him, of any nature whatsoever, to the City, the Abilene
Independent School District, Taylor County, or the West Central Texas Municipal Water District, including
payment in advance for service charges or any sums of any character whatsoever, shall become
delinquent or in arrears.

The City will not award contracts for goods or services to any bidder in arrears to the City for any debt,
claim, demand, or account whatsoever, including taxes, penalty and interest. Contractor is responsible
for ensuring that no indebtedness exists.

Section 130 of the City Charter authorizes the City to counterclaim and offset against any debt, claim,
demand or account owed by the City to any person, firm or corporation in arrears to the City for any
debt, claim, demand or account of any nature whatsoever, including taxes, penalty and interest.

THE CITY OF ABILENE RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS, AND/OR TO WAIVE ANY OR
ALL TECHNICALITIES OR FORMALTIES.