2026-27-01 Bus Charter Student Transportation Services ("As Needed") Addendum No. 1

MURRIETA VALLEY UNIFIED SCHOOL DISTRICT
REQUEST FOR PROPOSAL
FOR
BUS CHARTER STUDENT TRANSPORTATION SERVICES
("AS NEEDED")
RFP NO. 2026-27-01
PROPOSALS DUE: SEPTEMBER 23, 2026 BY 2:00PM
PROPOSALS MUST BE RECEIVED AT:
41870 MCALBY CT
ATTN: PURCHASING DEPARTMENT
MURRIETA, CA 92562

REQUEST FOR PROPOSAL
BUS CHARTER STUDENT TRANSPORTATION SERVICES ("AS NEEDED")
RFP NO. 2026-27-01
TABLE OF CONTENTS
Section I - Proposal Instructions and Conditions 1
Section II - Special Conditions 8
Section III - Request for Proposal 10
Exhibit A - Scope of Services 13
Exhibit B - District Schools 17
Exhibit C - Sample Agreement 18
Attachment A - Proposal Form 19
Attachment B - Non-Collusion Affidavit 21
Attachment C - Criminal Conviction Certification 22
Attachment D - Notice RE: Criminal Records Check 24
Attachment E - Criminal Records Certification 25
Attachment F - Equal Opportunity Employer Certification 26
Attachment G - Vendor's Certification Regarding Worker's Compensation 27
Attachment H - Contractor's Certificate Regarding Drug-Free Workplace 28
Attachment I - Contractor's Certificate Regarding Alcohol Beverage and Tobacco Free Campus Policy 29
Attachment J - Certification of Request for Proposal 30

SECTION I: PROPOSAL INSTRUCTIONS AND CONDITIONS
The Murrieta Valley Unified School District ("District") is seeking proposals from charter bus service providers to
meet the District's busing needs. The services provided by the Contractor(s) shall consist of furnishing the required
number of buses and bus drivers for the transport of students or personnel for school-sponsored activities, such as
athletic events, field trips, District events, or any other District sanctioned transportation need.
Through this RFP, Respondent shall furnish, operate and dispatch field trip transportation as requested by the District.
The District shall furnish as much advance notice as possible. It is understood that one firm may not be able to
accommodate the District's field trip needs at all times. If the lowest Respondent does not have a bus of the requested
size available when a field trip needs to be scheduled, that trip may be scheduled with the second lowest Respondent
and so forth; therefore, the District may award to one or multiple Respondents.
The District expects that all Contractors, by the submission of their proposal, shall be certified in accordance with the
applicable laws of all federal, State of California, and district requirements as a School Bus or School Pupil Activity
Bus (SPAB) and that all drivers of such vehicles will likewise have a valid Special Drivers Certificate license
whether or not passengers are students or adults on school or District related activities utilizing either public or private
funds. The following codes also apply to all school bus drivers and SPAB: vehicle code sections 545, 12517(b),
12517.2, 12517.3, & 12517.4, and Education Code section 40082.
All work performed and all equipment used by Respondents shall meet all applicable "Regulations and Laws Relating
to Pupil Transportation in California" as published by the California State Department of Education. A signed proposal
will be considered a declaration that the equipment to be used in the execution of the contract, if awarded, does and
will continue to meet all safety regulations.
CONTRACT TYPE / TERM:
The contract may be awarded to one (1) or more Respondents if it is in the District's best interest. The initial term of
the resulting agreement will be for one (1) year with up to four (4) optional, twelve (12) month renewal terms for a
maximum of five (5) years. The period of performance will be based on the submitted proposal of the selected
Respondent(s); however, if deemed necessary, the District may opt to increase the Respondent's involvement in the
awarded contract via an Amendment. Such Amendment, if any, to increase or decrease the dollar value and extend
the period of performance shall be at the sole discretion of the District.
RFP SCHEDULE
RFP Issue Date August 25, 2026
Publication Dates (The Press Enterprise) August 25, 2026 and August 31, 2026
Pre-Proposal Conference (non-mandatory) September 9, 2026 at 10:00AM
Last Day for RFI's September 17, 2026 at 2:00PM
Addendum September 18, 2026
Proposal Due Date and Time September 23, 2026 at 2:00PM
Board Approval Date October 13, 2026
CLOSING DATE is September 23, 2026, at 2:00PM PST. Proposals shall be submitted in sealed packages bearing
the Bid Name, RFP Number, RFP date and time, the name of the respondent, Attn: Purchasing Department, clearly
marked on the front. Each respondent shall submit six (6) hard copy packages, PLUS one (1) digital copy on a USB
flash drive. All RFP's and contracts entered into hereunder shall be subject to the General and/or Special Conditions
attached to this form. Any proposals received after the scheduled closing time will not be accepted. Proposals received
after the time and date stated above shall be returned unopened to the respondent.
This RFP shall not be construed to create an obligation on the part of the District to enter into a contract with any firm
or individual. This request is an information solicitation of proposals only. Pursuant to Education Code section 39802,
the District may award multiple contracts to multiple responsive responsible respondents based on pricing provided
for each type of trip, type of vehicle, and availability when services are needed. The District reserves the right to reject
any or all proposals or to waive any irregularities or informalities in any proposal during the evaluation process without
obligation to any firm responding to this announcement. Statements and other materials submitted will not be returned.
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Section I. - Proposal Instructions and Conditions

Sealed proposals shall be received at the designated location and time. There will be no public opening of submissions.
Results will be posted on the district website: Murrieta Valley USD - Current Bids.
No Respondent may withdraw his or her proposal for a period of one hundred twenty (120) days after the date
and time set for the proposal opening.
All proposals must be made upon this proposal form to be considered to be held valid. All blanks must be filled in,
the proposal must be properly signed and there must be no alterations or erasures, and no alternatives unless called
for. Each proposal must be submitted with a fully executed Non-Collusion Affidavit.
A non-mandatory Pre-Proposal Conference will be held on September 9, 2026 at 10:00AM at 41870 McAlby Ct,
Murrieta, CA 92562. The purpose of the Pre-Proposal Conference is to provide prospective proposers with an
opportunity to obtain clarification regarding the RFP, Scope of Services, and proposal requirements.
1. FORMS: Proposals will not be considered unless submitted upon the forms provided by the District. All
Respondents shall be responsible for familiarizing themselves with the conditions and requirements of this RFP
prior to submitting a proposal. RFP Documents Available for Download at the Purchasing Website: Murrieta
Valley USD - Current Bids
2. DEFINITIONS:
a. State: "State" as used herein means State of California.
b. Respondent: "Respondent" as used herein includes: An individual or company who submits a proposal,
an individual or company to whom a Contract is awarded, and an individual or company who has
entered into a Contract with the District.
c. "District": "District" as used herein means the Murrieta Valley Unified School District.
d. Board of Education: "Board of Education" as used herein means the Murrieta Valley Unified
School District Board.
3. NAME OF COMPANY: Respondents shall specify the name or legal entity of their company and/or any
fictitious name under which business is conducted. Proposals must be submitted under the correct name of the
company and signed by an authorized representative of the firm.
4. RESPONDENT'S RESPONSIBILITY: Before submitting a proposal, Respondents shall carefully examine the
scope of work, and the forms of other contract documents. They shall fully inform themselves as to all existing
conditions and limitations, and shall include in the proposal a sum to cover the cost of all items included in the
scope of work. No allowance will be made because of lack of such examination or knowledge.
5. EXAMINATION OF DOCUMENTS: If a Respondent discovers any ambiguity, conflict, discrepancy,
omission or other error in the RFP, the Respondent shall, prior to the date scheduled for submission of proposals,
notify the District of such error in writing and request clarification or modification of the document. Modifications
will be made by addenda. Such clarification shall be given by written notice to all parties who have been furnished
an RFP for bidding purposes without divulging the source of the request. The District's decision shall be final in
any matter on the interpretation of documents.
6. ADDENDA: The District may modify this RFP before the date scheduled for submission of proposals by issuance
of an addendum to all parties who received the RFP for the purpose of submitting a proposal.
7. ACCEPTANCE OR REJECTION OF PROPOSALS: The Board of Education reserves the right to reject any
and all proposals, or any or all times of any proposals, or waive any irregularity on any proposal, or to make
awards on the basis of the proposal or proposals it deems most economical to the District and most desirable for
its operational program.
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8. DISPOSITION OF PROPOSALS: All materials submitted in response to the RFP will become the property of
the District. The original copy shall be retained for official files and will become public record after the date and
time for proposal submission, as specified.
9. BID PROTEST PROCEDURE. Any bidder may file a bid protest. The protest shall be filed in writing with
the District's Director of Transportation not more than three (3) business days after the date of the bid opening.
An e-mail address shall be provided and by filing the protest, protesting bidder consents to receipt of e-mail
notices for purposes of the protest and protest related questions and protest appeal, if applicable. The protest shall
specify the reasons and facts upon which the protest is based.
The bid protest shall be emailed to both the email addresses listed below:
jhanshew@murrieta.k12.ca.us
purchasing@murrieta.k12.ca.us
10. RESTRICTIONS ON LOBBYING AND CONTACT: From the period beginning with the date of the issuance
of this BID and ending on the date of the award of the contract, no person, or entity submitting a response to this
BID, nor any officer, employee, representative, agent, or consultant representing such a person or entity shall
contact, through any means, or engage in any discussion regarding this BID, the evaluation or selection process
and/or the award of the contract with any member of the District, Board of Education, selection members, other
than the named contact herein. Any such contact shall be grounds for disqualification of the entity submitting a
response.
11. ASSIGNMENT OF CONTRACT: No assignment by the Contractor of any contract to be entered into hereunder
or any part thereof, or of funds to be received thereunder by the Contractor, will be recognized by the District
unless such assignment has had the prior written approval of the District and approval by the District's Board of
Education.
12. CANCELLATION FOR INSUFFICIENT OR NON-APPROPRIATED FUNDS: Respondent hereby agrees
and acknowledges that monies utilized by the District to purchase the items and/ or services described in this RFP
is public money appropriated by the State of California or acquired by the District from similar public sources
and is subject to variation. The District fully reserves the right to cancel this RFP at any time and/or to limit
quantities of services due to non-availability or non-appropriation of sufficient funds.
13. FORCE MAJEURE CLAUSE: The parties to the agreement shall be excused from performance during the time
and to the extent that they are prevented from performing by act of God, fire, strike, loss, accident, or any other
cause beyond the control of the parties provided that satisfactory evidence is presented and the failure to perform
is not due to the fault or neglect of the Respondent.
14. FEDERAL OR STATE REGULATIONS: The Respondent's proposal and any Contract entered into are
subject to all applicable statutes of the United States or of the State and all applicable regulations and orders of
the Federal or State governments now in effect or which shall be in effect during the period of such Contract.
15. RIGHT TO TERMINATE: This agreement may be terminated as follows unless otherwise specified herein:
a. Mutual: District and Contractor may terminate this Agreement at any time by their written agreement.
b. District's Sole Discretion/ for Convenience: District in its sole discretion may terminate this Agreement
for any reason on thirty (30) days' written notice to Contractor.
c. Breach: Either party may terminate this Agreement in the event of a material breach by the other party.
To be effective, the party seeking termination must give the other party written notice of the breach and
its intent to terminate. If the breaching party does not entirely cure the breach within 15 days of the date
of the notice, then the non-breaching party may terminate this Agreement at any time thereafter by giving
written notice of termination.
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d. Contractor Licensing, etc.: District may terminate this Agreement immediately by written notice to
Contractor upon denial, suspension, revocation, or non-renewal of any license, permit, or certificate that
Contractor must hold to provide services under this Agreement.
e. Furlough: District reserves the right to terminate or otherwise suspend this Agreement if District's Board
determines that funding is insufficient to remain fully open and calls for a Districtwide furlough or
similar temporary District reduction in operations. Any temporary closure shall not affect amounts du
Contractor under this Agreement, subject to a pro-rated adjustment for reduction in services or need for
good during the furlough.
The District's right to terminate under this Section shall be in addition to any other rights reserved to District
under this agreement.
16. HOLD HARMLESS CLAUSE: The Contractor shall hold harmless and indemnify the District and the Board
of Education, its officers and employees from every claim or demand which may be made by reason of:
a. Any injury to person or property sustained by the Respondent or by any person, firm, or corporation,
employed directly or indirectly by them upon or in connection with his performance under the Contract,
however caused, unless such injury is caused by the negligence or willful misconduct of the District.
b. Any injury to person or property sustained by any person firm or corporation, caused by any act, neglect,
default, or omission of the Respondent or of any person, firm, or corporation, indirectly employed by
them upon or in connection with his performance under the Contract.
c. Any liability that may arise from the furnishing or use of any copyrighted composition, or patented
invention, under this Contract. It is the intent of the District to adhere to the provisions of the copyright
laws; this hold harmless clause shall not apply to any claim by Respondent that District has infringed
a patent or copyright of Respondent.
d. The Respondent, at its own expense and risk, shall defend any legal proceeding that may be brought
against the District or the Board of Education on any such claim or demand, and satisfy any judgment
that may be rendered against the District or the Board of Education therein. With respect to claims of
patent or copyright infringement, the District agrees to give Respondent notice of any such claim and
to fully cooperate with Respondent in the defense and all related settlement negotiations.
17. SAFETY AND SECURITY: Respondent shall comply with all the District's, security regulations. Respondent's
representative(s) driving motor vehicles on school grounds must use extreme caution during times when school
is in session - maximum speed is five (5) M.P.H. Should Respondent's representative(s) note any unusual
activity or conditions such as evidence of vandalism, power failure, fire, water damage, gas leak, etc., then
representative(s) should report the activity to the District's Transportation Director at (951) 696-1600 x1191.
18. INSURANCE: The Respondent shall secure and maintain, and require its subcontractor(s) to secure and
maintain, the minimum amounts of coverage's listed below to protect against claims that may arise from
operations under the Contract, whether such operations are by the Respondent or anyone directly or indirectly
employed by them. All coverages shall be from a source acceptable to the Member District.
All Respondents, and their approved subcontractors, shall have Commercial General Liability (CGL) and
Commercial (Business) Automobile Liability (CA or BA). Workers' Compensation (WC) shall also be provided
unless exempted as set forth below. Under some circumstances, the individual, Member District may also require
Errors and Omissions (E&O), Excess, or other coverages whenever exposure, as determined by the Member
District, warrants.
It shall be the Respondent's responsibility, not the District's, to monitor its subcontractor(s) for compliance with
the insurance requirements described in this Section. Failure of the Respondent to obtain or maintain the required
coverages or furnish the required certificates, endorsements, or policies shall constitute a material breach of this
Agreement and may result in termination of the Agreement. Further, failure of the Respondent to require its
subcontractor(s) to obtain and maintain the same minimum limits and coverages and to provide the required
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certificates, endorsements and policies as described in this Section shall also constitute a material breach of, and
may result in, termination of the Respondent's Agreement.
In lieu of termination, the District reserves the right to purchase the required coverage(s) on the Respondent's
behalf; however, the cost of any insurance purchased shall be the responsibility of, and paid for by, the
Respondent.
a. Evidence of Insurance
Satisfactory Evidence of Insurance shall be provided to the District. All Certificates and endorsements
shall be signed by an authorized representative of the insurance carrier. The District reserves the right
to require the original Certificate(s)/endorsement(s) and/or to require copies of the Respondent's
insurance policy(ies).
Insurance Certificates are required to have a 30-day non-renewal/cancellation notice clause and shall include
NAMED ADDITIONAL INSURED ENDORSEMENTS as indicated below.
Satisfactory Evidence of Insurance must be submitted and approved by the Co-Op prior to providing any product or
service covered under this Agreement, unless an extension is authorized by the District.
b. Rating Of Insurer
All policies shall be from admitted insurers with an A.M. Best rating of at least A-, VII, except for the
State Fund for W/C. Coverage provided by the California State Compensation Insurance Fund (State
Fund) is acceptable. The Member District reserves the right to approve other carriers if found acceptable
to the Member District.
Respondent shall also provide liability insurance coverage specifically for the perils of molestation,
sexual misconduct, or allegation of sexual abuse.
Insurance Certificates are required to have a 30-day non-renewal/cancellation notice clause and shall include
NAMED ADDITIONAL INSURED ENDORSEMENTS as indicated below.
Satisfactory Evidence of Insurance must be submitted and approved by the Co-Op prior to providing any
product or service covered under this Agreement, unless an extension is authorized by the District.
Contractor shall also provide liability insurance coverage specifically for the perils of molestation, sexual
misconduct, or allegations of sexual abuse with minimum policy limits indicated below.
i. Commercial General Liability (CGL)
Includes both bodily injury and property damage
$2,000,000 per occurrence
$5,000,000 general aggregate
ii. Sexual Abuse and Molestation (SAM)
$1,000,000 each occurrence
$2,000,000 general aggregate
iii. Automobile Liability Insurance
$5,000,000 per occurrence combined single limit
iv. Workers' Compensation (WC)
Part A - Statutory limits
Part B - Employers' Liability - $1,000,000/$1,000,000/$1,000,000
v. Umbrella/Excess Liability
Contractor shall maintain Umbrella or Excess Liability insurance with limits of not less than:
$5,000,000 per occurrence
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$5,000,000 aggregate
Such coverage shall be excess of Commercial General Liability, Automobile Liability, and
Employers' Liability coverage.
Exemption: Sole proprietors with no employees are exempt from providing WC Coverage. Contractors
meeting this exemption requirement must sign a District Workers' Compensation Waiver Statement
Workers' Compensation: During the term of the Contract, Respondent shall fully comply with the terms of
the law of California.
Workers' Compensation Said compliance shall include, but not be limited to, maintaining in full force and
affect one or more policies of insurance to insure against any liability Respondent may have for Workers'
Compensation.
An endorsement stating that the District and its Governing Board, agents, representative, employees, trustees,
officers, consultants, contractors, and volunteers are named additional insured under all policies except
Workers' Compensation Insurance, Professional Liability, and Employers' Liability Insurance. An endorsement
shall also state that Respondents insurance policies shall be the primary to any insurance or self-insurance
maintained by District. An endorsement shall also state that there shall be a waiver of subrogation.
In addition, Respondent agrees to provide an endorsement to this policy stating, "Such insurance as is afforded
by this policy shall be primary, and any insurance carried by District shall be excess and noncontributory."
19. INVOICE AND PAYMENTS: Unless otherwise specified, Respondent shall render invoices in duplicate for
materials delivered or services performed under the Purchase Order. Invoices shall be submitted immediately in
a form acceptable to the District under the same firm name as shown on the Purchase Order. Respondent shall list
separately any applicable taxes payable by the District and shall certify on the invoices that the Federal Excise
tax is not included in the prices listed thereon. The District shall make payment for materials, supplies or services
furnished under the Purchase Order within a reasonable and proper time after acceptance thereof and approval of
the invoices by the District's authorized representative.
Invoices must be sent to the following address below:
MURRIETA VALLEY UNIFIED SCHOOL DISTRICT
ATTN: Accounts Payable
41870 McAlby Ct, Murrieta, CA 92562
Email: accounting@murrieta.k12.ca.us
All invoices submitted for payment must include the Contract Number, related Purchase Order ("P.O.") Number(s),
and be under the same firm name as shown on the P.O./Contract.
Prior to the start of the Contract, the Respondent may contact the District's Accounts Payable Office regarding the
invoice format that may be required to facilitate timely payment. A sample of invoicing format may be required from
Accounts Payable prior to the start of service.
Late payment by the District shall not constitute a material breach of any Contract awarded hereunder. In any contract
or Purchase Order awarded, the District will reserve the right to withhold payment as a "set off" against amounts due,
or to become due, to the District resulting from any other contracts or Purchase Orders awarded to the same contractor.
20. ADJUSTMENT TO THE RATE (UNIT COST) SCHEDULE: The Rate Schedule (unit cost) is firm for the entire
contract period of twelve (12) months. The rates may be "subject to adjustment" at the beginning of each annual
contract period. It is expressly understood that contract rate increases are not automatic or guaranteed. Respondent's
request to increase the current rate schedule will be evaluated and considered when such adjustments are requested.
The District reserves the right to reject any such request and re-bid and/or terminate said contract within the provisions
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of the existing agreement. The District may offer a lower, higher or no increase in percentage. All increases are
subject to negotiation between the Respondent and the District.
The adjustment to the Respondent's Rate (unit cost) Schedule, if granted by the District, shall be effective on the first
day of the month following final, District approval and continue through the remaining contract period. Increases
considered by the District shall be evaluated by using the percentage of change between the previous year and the
current year's Consumer Price Index, (C.P.I.) published by the U.S. Department of Labor's Bureau of Labor Statistics,
as a guide only.
The specific index to be reviewed is the C.P.I. for Los Angeles-Riverside-Orange County, California for the month of
(that month which is six (6) months prior to the contract's annual end date) each year using the "Special Aggregate
Index" category of "All Items Less Shelter" under the "All Urban Consumers" column.
For further information on the Consumer Price Index, visit the U.S. Department of Labor, Bureau of Labor Statistics
website at https://www.bls.gov/regions/west/home.htm.
NOTE:
* All requests for rate adjustments must be received, in writing, no later than ninety (90) days prior
to the end of each annual contract period to the Murrieta Valley Unified School District's
Purchasing Office - 41870 McAlby Ct, Murrieta, CA 92562. An explanation citing the rationale for
cost increase should be included in such correspondence
* Fuel surcharges shall not be accepted under this contract and the addition of such charges shall not be
permitted during the term of the agreement.
21. PERMITS AND LICENSES: The Respondent and all employees or agents shall secure and maintain in force
such licenses and permits as are required by law in connection with the furnishing of materials, articles, or services
listed herein. All operations and materials shall be in accordance with the requirements of law.
22. EQUAL EMPLOYMENT OPPORTUNITY: In connection with the execution of this Contract, the Respondent
will not engage in, nor permit such unlawful discrimination in employment of persons because of the race,
religious creed, color, national origin, ancestry, physical disabilities, mental disability, medical condition, marital
status, sex, age, or sexual orientation of such persons.
23. DRUG FREE WORKPLACE: The Respondent shall maintain a drug-free workplace in accordance with the
California Government Code.
24. NON-COLLUSION: Each proposal must be submitted with a fully completed Non-Collusion Affidavit on the
form provided herein that complies with Public Contract Code Section 7106.
END OF SECTION
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SECTION II - SPECIAL CONDITIONS
1. AWARD OF CONTRACT: The District realizes that the various Respondents providing the requested
commodities or services may differ considerably in concept, design, structure and methods. Although the
District reserves the right to reject any and all proposals or to waive any irregularities or informalities in
any proposal, the award may be made to one (1) or more responsive/responsible Respondent(s) whose
proposal represents, in the District's evaluation and judgment, the most advantageous combination of value
to be delivered per dollar bid. Responsiveness/responsibility of the Respondent(s) will be determined by an
evaluation that the Respondent(s) is(are):
a. Qualified by experience to be a competent agency for services as put forth in this RFP and meet the
requirements of the District; and,
b. Financially responsible to complete the projects as proposed.
2. Addenda or Bulletins: Any addenda or bulletins issued by the District during the time of bidding shall become
a part of the bid and contract documents.
3. CONTRACT EXTENSION (if applicable): The District anticipates awarding an initial contract term of
twelve (12) months which may be subject to four (4), additional twelve (12) month extensions should it be
deemed necessary, for a maximum of five (5) year's total. Extensions are contingent upon written mutual
consent of the District and the Respondent. Any request for extension must be requested by the Respondent
in writing no later than ninety (90) days prior to the expiration date of the existing agreement.
END OF SECTION
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Section II. Special Conditions