RFB-COP-10-26-01 FILTER UNDERDRAIN REPLACEMENT PROJECT

CITY OF POUGHKEEPSIE
POUGHKEEPSIE, NEW YORK
RFB-COP-10-26-01
Filter Under-drain Replacement Project
Hon. Yvonne Flowers, Mayor
Joseph Donat, City Administrator
Council Member at Large: Da'Ron Wilson
Council Members
Ernest Henry Ondie James
Even Menist Christopher Grant
Terriciena Brown Nedra Patterson Thompson
Nathan Shook Daniel Atonna
Prepared By:
City of Poughkeepsie
62 Civic Center Plaza
Poughkeepsie, New York 12601
(cid:55)(cid:50)(cid:3)(cid:37)(cid:40)(cid:3)(cid:36)(cid:39)(cid:57)(cid:40)(cid:53)(cid:55)(cid:44)(cid:54)(cid:40)(cid:39)(cid:29)(cid:3)October 8(cid:15)(cid:3)(cid:21)(cid:19)(cid:21)(cid:25) FOR ONE DAY ONLY

CITY OF POUGHKEEPSIE, NEW YORK
ADVERTISEMENT AND NOTICE TO BIDDERS
Beginning immediately, sealed bids are sought and invited by The City of Poughkeepsie for the
Filter Under-drain Replacement Project-RFB-COP-10-26-01, as set forth in the
specifications prepared by the City of Poughkeepsie Purchasing Department.
The work consists of removal of existing granular activated carbon (GAC) and sand media,
demolition of existing underdrains and appurtenances, demolition and abandonment of existing
air scour piping, and the installation of new stainless steel underdrain lateral systems and
appurtenances, modification and installation of new air scour piping, installation of new
concrete filter modifications, and installation of new GAC and sand media as defined in the
Contract Documents. Bids shall be on a lump sum and unit price basis as indicated in the Bid
Form.
A pre-bid conference will be conducted on the site at 3431 North Road Poughkeepsie, NY
12601 on October 27, 2026 at 10:00am.
Bids will be received by the Board of Contract and supply, c/o Purchasing Agent, 62 Civic
Center Plaza, Poughkeepsie, NY 12601 on or before 2:30 p.m. on November 13(cid:15)(cid:3)(cid:21)(cid:19)(cid:21)(cid:25) after
which time they will be publicly opened and read aloud in the third floor Common Council
Chambers, with the contract being awarded as soon as practicable thereafter.
(cid:52)(cid:88)(cid:72)(cid:86)(cid:87)(cid:76)(cid:82)(cid:81)(cid:86)(cid:3)(cid:68)(cid:85)(cid:72)(cid:3)(cid:71)(cid:88)(cid:72)(cid:3)(cid:69)(cid:92)(cid:3)(cid:23)(cid:29)(cid:19)(cid:19)(cid:3)(cid:83)(cid:17)(cid:80)(cid:17)(cid:3) (cid:82)(cid:81)(cid:3)November 4(cid:15)(cid:3)(cid:21)(cid:19)(cid:21)(cid:25)(cid:17)(cid:3)
Specifications and Contract are subject to provisions of Chapter 605, Laws of the State of New
York of 1959, Section 103-A of the General Municipal Law and Federal Procurement
Regulations 24CFR Part 85.36.
Specifications and bid forms are attached hereto. All mailed proposals will be sealed and
distinctly marked "Proposal for RFB-COP-10-26-01: "Filter Under-drain Replacement
Project" The City of Poughkeepsie officially distributes bidding documents from the
Purchasing Office , the City of Poughkeepsie website, www.cityofpoughkeepsie.gov or through
the Hudson Valley Municipal Purchasing Group's Regional Bid Notification System. Copies of
bidding documents obtained from any other source are not considered official copies. Only
those vendors who obtain bidding documents from the Purchasing Office, the City of
Poughkeepsie website, or the Regional Bid Notification System will be sent addendum
information, if such information is issued. If you have obtained this document from a source
other than the City of Poughkeepsie Purchasing Office, or the HVMPG Regional Bid
Notification System it is recommended that you obtain an official copy. You may obtain an
official copy by registering on the HVMPG Regional Bid Notification System at. http://
www.bidnetdirect.com/new-york or by visiting http://www.cityofpoughkeepsie.gov
the construction contract. The goals for this project are a minimum of 20.0 percent M/WBE participation by
certified M/WBEs. The bidder shall submit completed M/WBE forms with the bid. Section 00800 contains
the funding program construction contract requirements for M/WBE participation. Failure to comply with the
requirements of this paragraph may be deemed to render a proposal non-responsive. No waiver of any
provision of this section will be granted unless approved by the New York State Environmental Facilities
Corporation.
The project is subject to the American Iron and Steel (AIS) requirement of Section 436 of Public Law (P.L.)
113-76, Consolidated Appropriations Act, 2014, which requires that all of the iron and steel products used in
the project are produced in the United States. Section 00800 contains further information on applicable iron
and steel products and compliance.
The Contract Documents are subject to provisions of Chapter 605, Laws of the State of New York of 1959,
Section 103-A of the General Municipal Law.

A bid security shall be furnished in accordance with the Instructions to Bidders. The successful
bidder will also be required to provide performance and payment bonds in the amount of
100% of the value of the contract. The time period for holding Bids is 90 days after opening of
Bids, excluding Saturdays, Sundays, and legal holidays.
This project is subject to New York State Prevailing Wage Rates. Federal Minimum Wage
Rates as determined by the United States Department of Labor under the Davis-Bacon Act
also apply to this project. Whichever of the wage rates is higher will apply. It is the
responsibility of the Contractor, before Bid opening, to request if necessary, any additional
information on Minimum Wage Rates for those trades people who may be employed for the
proposed Work under this Contract.
This project is funded in part by the New York State Environmental Facilities Corporation
(EFC). Section 00800 contains the funding program construction contract requirements, all of
which shall be applicable to this Contract. Bidders Are advised that this project is anticipated
to be funded in part or whole by the
EFC Corporation Drinking Water State Revolving Fund (DWSRF). Award of the
contract is strictly contingent upon the formal closing of financing and receipt
of funds from EFC.
Minority and Women Owned-Business Enterprise (M/WBE) goals are applicable to the total
dollars paid to
STATEMENT OF NON-COLLUSION:
Bidders on the Contracts are required to execute a non-collusion bidding certificate pursuant
to Section 103d of the General Municipal Law of the State of New York.
Attention of bidders is particularly called to the mandatory Compliance with the Davis-Bacon
Act and other Federal Labor Standards Provisions: Title VI and other applicable provisions of
the Civil Rights Act of 1964; Executive Order 11246; Section 3 of the Housing and Urban
Development Act of 1968; Section 109 of the Housing and Community Development Act of
1974; and Executive Order 11625 (Utilization of Minority Business Enterprise). Bidders are
also required to comply with the provision of Section 291-299 of the Executive Law of the State
of New York.
The City of Poughkeepsie hereby notifies all Bidders that it will affirmatively ensure that in
regard to any contract entered into pursuant to this advertisement, minority and women
business enterprises will be afforded full opportunity to submit bids in response to this
invitation and will not be discriminated against on the grounds of race, gender, color, or
national original in consideration for an award.
OWNERS RIGHTS RESERVED:
The City of Poughkeepsie expressly reserves the right to waive any irregularities in or to accept
any bid or to reject any and all bids or to award on any or all items as the interest of the City of
Poughkeepsie may appear to require.

APPRENTICESHIP PROGRAM
The City of Poughkeepsie requires that any contractor or subcontract have, prior to entering
into a construction contract with the City of Poughkeepsie with a value in excess of
$100,000.00, apprenticeship agreements appropriate for the type and scope of work to be
performed, which have been registered with the NYS Commissioner of Labor in accordance
with Article 23 of the Labor Law. Submit satisfactory evidence of registration with the New
York State Commissioner of Labor by the deadline within its bid package for the
construction contract on which it is bidding.
NEW YORK STATE OSHA 10-HOUR CONSTRUCTION SAFETY AND HEALTH
COURSE S1537-A
This provision, effective July 18, 2008, is an addition to the existing prevailing
wage rate law, Labor Law 220, section 220-h. It requires that on all public
works projects of at least $250,000, all laborers, and workers and mechanics
working on the site, be certified as having successfully completed the OSHA
10-hour construction safety and health course. It further requires that the advertised bids and
contracts for every public work contract of at least$250,000.00 contain a provision of this
requirement. Rules and regulations will be promulgated and posted on the NYSDOL website
www.labor.state.ny.us when finalized.
DEPARTMENT OF FINANCE CONSULTING ENGINEERING:
CITY OF POUGHKEEPSIE T&B Engineering and Landscaping Architecture, P.C.
Eddie L Varnado 47 West Market Street, Suite 2
Commissioner of Finance Rhinebeck, NY 12572
Dated: October 8, 2026 845-516-5800

INSTRUCTIONS AND INFORMATION TO BIDDERS
PAGE 1 OF 3
(cid:120) Read all documents contained in the bid specifications.
(cid:120) Bidders are responsible for submitting their bids to the appropriate location at or prior to
the time indicated in the specifications. No bids will be accepted after the designated
time or date indicated in the bid specifications. It is suggested that registered mail be
used to submit bids. Delay in mail delivery is not an exception to the receipt of a bid.
(cid:120) Any questions or clarification to the bid specifications or technical specifications must be
submitted in writing to the Consulting Engineering, T&B, located at 47 West Market
Street, Rhinebeck NY 12572 or by email to: emoody@yighebond.com prior to the bid
opening. Such questions must be in the possession of the Purchasing Agent seventy-
two (72) hours prior to the bid opening, unless otherwise stated. Verbal questions will
not be entertained.
(cid:120) Bidders shall indicate, on the outside of their sealed bid, the following information:
1. Title and Number of the Bid
2. Date and Time of Bid Opening
Failure to do so may result in rejection of the bid as being unresponsive.
(cid:120) The following forms are necessary to be submitted as a bid, as well as any additional
forms requested in the detailed specifications:
(cid:120)(cid:3)
1. CS-1 - Bid proposal form/price page(s). (except some bids, such as for
the Department of Public Works or Engineering Department, where a
separate form may be required). Such exceptions will be noted in the
work specification.
2. CS-2 - Non-Collusion Affidavit, completed, signed and dated.
3. Iran Divestment Act Document, completed, notarized, signed and
dated.
4. Bid Bond or Certified Check of 5% must be included.
5. Proof of Apprenticeship program must be included if applicable.
6. Two copies of bid proposal. One original, one copy.
Failure to submit required documents may result in rejection of the bid as being
unresponsive.
It is not necessary to submit our technical specifications with the bid. They are to be
(cid:120)
retained by the bidder for their records.
Bidders must submit one original and one copy of their bids, unless otherwise
stated. The original must be clearly marked. All bids must be filled out in ink, or be
typewritten. Bids submitted in pencil will be rejected as unresponsive. Bids which have
been corrected by white out or cross out, and have not been initialed and/or dated will be
rejected as unresponsive.

INSTRUCTIONS AND INFORMATION TO BIDDERS
PAGE 2 OF 3
(cid:120) The City of Poughkeepsie is part of a group known as the "INTERAGENCY(cid:3)
PURCHASING COOPERATIVE". This group consists of the County of Dutchess,(cid:3)
Dutchess Community College, and 82 different school and fire districts, cities, towns, and(cid:3)
villages located throughout Dutchess County. The City of Poughkeepsie is also part of a(cid:3)
group known as the "Hudson Valley Municipal Purchasing Group" (HVMPG), which(cid:3)
consists of the Counties of Dutchess, Rockland and Ulster; Town of Cortlandt; City of(cid:3)
New Rochelle and the Pearl River School District. Other municipal purchasing agencies(cid:3)
in the Hudson Valley will be joining in this regional system. The prices submitted in this(cid:3)
bid may be extended and offered to these various agencies for their consideration. If they(cid:3)
choose to participate in the proposal they will be submitting their own purchase(cid:3)
documents directly to the successful vendor(s).
(cid:120) Samples may be requested by the City for the purpose of product evaluation. It is(cid:3)
understood that samples will be provided at no charge to the City and will be returned,(cid:3)
when requested, within 30 days after the evaluation is completed, at the expense of the(cid:3)
vendor. All samples left longer than 30 days after the evaluation period will be(cid:3)discarded.
(cid:120) Sealed bids for Filter Under-drain Replacement Project, Bid: RFB-COP-10-26-01,
will be received in the Purchasing Department, 62 Civic Center Plaza,(cid:3) Poughkeepsie,
New York, on or before 2:30 p.m. November 13, 2026, and at that time,(cid:3) and place
bids will be publicly opened and read aloud. Specifications and bid forms are(cid:3) attached
hereto.(cid:3)(cid:52)(cid:88)(cid:72)(cid:86)(cid:87)(cid:76)(cid:82)(cid:81)(cid:86)(cid:3)(cid:68)(cid:85)(cid:72)(cid:3)(cid:71)(cid:88)(cid:72)(cid:3)(cid:69)(cid:92)(cid:3)(cid:23)(cid:29)(cid:19)(cid:19)(cid:3)(cid:83)(cid:17)(cid:80)(cid:17)(cid:3)(cid:82)(cid:81)(cid:3)November 4(cid:15)(cid:3)(cid:21)(cid:19)(cid:21)(cid:25)(cid:17)
(cid:120) Should the bidder find discrepancies or omissions in the specifications, he shall notify the(cid:3)
Purchasing Agent, at once. The Purchasing Agent will not assume responsibility for any(cid:3)
oral instructions, or interpretations of meaning of the specifications or other contract(cid:3)
documents to any bidder by any person or persons.
(cid:120) The Purchasing Agent, and/or his/her designee, shall be the only one authorized to make(cid:3)
changes or alterations to anything contained in these specifications. Such changes shall(cid:3)be(cid:3)
in writing to all interested vendors clearly indicating the change or alterations.
(cid:120) The City of Poughkeepsie officially distributes bidding documents from the Purchasing(cid:3)
Office or the Hudson Valley Municipal Purchasing Group's Regional Bid Notification(cid:3)
System. Copies of bidding documents obtained from any other source are not considered(cid:3)
official copies. Only those vendors who obtain bidding documents from the Purchasing(cid:3)
Office or the Regional Bid Notification System will be sent addendum information, if(cid:3)
such information is issued.
(cid:120) If you have obtained this document from a source other than the City of Poughkeepsie(cid:3)
Purchasing Office or the HVMPG Regional Bid Notification System it is recommended(cid:3)
that you obtain an official copy. You may obtain an official copy by registering on the(cid:3)
HVMPG Regional Bid Notification System at http://www.bidnetdirect.com/new-yorkor(cid:3)
by visiting http://www.cityofpoughkeepsie.gov.

INSTRUCTIONS AND INFORMATION TO BIDDERS
PAGE 3 OF 3
(cid:120) All bids shall be made out on the proposal forms attached hereto and all the attached
certificates must be completed and signed in compliance with the provisions of Section
103-d of the NYS General Municipal Law.
(cid:120) The Purchasing Agent reserves the right to reject all bids, parts of all bids, or all bids for
any one or more supplies or contractual services included in the proposed contract, when
such rejection is in the best interest of the City. The contract will be awarded to the
RESPONSIBLE BIDDER offering the best price. A responsible bidder is a
manufacturer, producer, dealer, vendor, or bona fide manufacturer's agent... who has
demonstrated judgment and integrity, is of good reputation, experienced in his work,
whose record of past performance in the trade is established as satisfactory, and whose
financial status is such to provide no risk to the City of Poughkeepsie in its contractual
relations.
(cid:120) No bidder may withdraw a bid within forty-five (45) days after the actual date of the bid
opening.
(cid:120) Upon acceptance of any bid, the successful bidder shall execute a contract, in accordance
with the specifications, with the CITY OF POUGHKEEPSIE.
(cid:120) CERTIFICATION OF COMPLIANCE WITH THE IRAN DIVESTMENT ACT:
As a result of the Iran Divestment Act of 2012 (the "Act"), Chapter 1 of the 2012 Laws of
New York, a new provision has been added to State Finance Law (SFL) 165-a and New
York General Municipal Law 103-g, both effective April 12, 2012. Under the Act, the
Commissioner of the Office of General Services (OGS) will be developing a list of
"persons" who are engaged in "investment activities in Iran" (both are defined terms in the
law) (the "Prohibited Entities List"). Pursuant to SFL 165-a(3)(b), the initial list is
expected to be issued no later than 120 days after the Act's effective date at which time it
will be posted on the OGS website.
(cid:120) NEW YORK STATE OSHA 10-HOUR CONSTRUCTION SAFETY AND HEALTH
COURSE S1537-A:
This provision, effective July 18, 2008, is an addition to the existing prevailing wage rate
law, Labor Law 220, section 220-h. It requires that on all public work projects of at
least $250,000.00, all laborers, workers and mechanics working on the site, be certified
as having successfully completed the OSHA 10-hour construction safety and health
course. It further requires that the advertised bids and contracts for every public work
contract of at least $250,000.00 contain a provision of this requirement. Rules and
regulations will be promulgated and posted on the NYSDOL website
www.labor.state.ny.us when finalized.

CERTIFICATION OF COMPLIANCE WITH THE IRAN DIVESTMENT ACT
As a result of the Iran Divestment Act of 2012 (the "Act"), Chapter 1 of the 2012 Laws of New York, a new provision
has been added to State Finance Law (SFL) 165-a and New York General Municipal Law 103-g, both effective
April 12, 2012. Under the Act, the Commissioner of the Office of General Services (OGS) will be developing a list of
"persons" who are engaged in "investment activities in Iran" (both are defined terms in the law) (the "Prohibited
Entities List"). Pursuant to SFL 165-a(3)(b), the initial list is expected to be issued no later than 120 days after the
Act's effective date at which time it will be posted on the OGS website.
By submitting a bid in response to this solicitation or by assuming the responsibility of a Contract awarded hereunder,
each Bidder/Contractor, any person signing on behalf of any Bidder/Contractor and any assignee or subcontractor and,
in the case of a joint bid, each party thereto, certifies, under penalty of perjury, that once the Prohibited Entities List
is posted on the OGS website, that to the best of its knowledge and belief, that each Bidder/Contractor and any
subcontractor or assignee is not identified on the Prohibited Entities List created pursuant to SFL 165-a(3)(b).
Additionally, Bidder/Contractor is advised that once the Prohibited Entities List is posted on the OGS Website, any
Bidder/Contractor seeking to renew or extend a Contract or assume the responsibility of a Contract awarded in
response to this solicitation must certify at the time the Contract is renewed, extended or assigned that it is not included
on the Prohibited Entities List.
During the term of the Contract, should the City receive information that a Bidder/Contractor is in violation of the
above-referenced certification, the County will offer the person or entity an opportunity to respond. If the person or
entity fails to demonstrate that he/she/it has ceased engagement in the investment which is in violation of the Act
within 90 days after the determination of such violation, then the County shall take such action as may be appropriate
including, but not limited to, imposing sanctions, seeking compliance, recovering damages or declaring the
Bidder/Contractor in default.
The County reserves the right to reject any bid or request for assignment for a Bidder/Contractor that appears on the
Prohibited Entities List prior to the award of a contract and to pursue a responsibility review with respect to any
Bidder/Contractor that is awarded a contract and subsequently appears on the Prohibited Entities List.
I, , being duly sworn, deposes and says that he/she is the
of the
Corporation and that neither the Bidder/Contractor nor any
proposed subcontractor is identified on the Prohibited Entities List.
_________________________________________
SIGNED
SWORN to before me this
___________________ day of ______________________ 2026
Notary Public: _________________________________

CITY OF POUGHKEEPSIE
Purchasing Department
BID PROPOSAL FORM
Bid submitted by:
The undersigned hereby designates as his office to which such notice of acceptance may be mailed,
telegraphed, or delivered:
The vendor hereby agrees to the provisions of Section 103-a of the General Municipal Law which
requires that upon the refusal of a person, when called before a Grand Jury to testify concerning
any transaction, or contract had with the State, any political subdivision thereof, a public authority,
to sign a waiver of immunity against subsequent criminal prosecution or to answer any relevant
question concerning such transaction or contract,
(a) "such person, and any firm partnership or corporation of which he is a member, partner,
director or officer shall be disqualified from thereafter selling to or submitting bids to or receiving
awards from or entering into any contracts with any municipal corporation or any public
department, agency or official thereof, for goods, work or services, for a period of five years after
such refusal, and
(b) any and all contracts made with any municipal corporation or any public department,
agency or official thereof, since the effective date of this law, by such person, and by any firm,
partnership or corporation of which he is a member, partner, director or officer may be cancelled
or terminated by the municipal corporation without incurring any penalty or damages on account
of such cancellation or termination, but any moneys owing by the municipal corporation for goods
delivered or work done prior to the cancellation or termination shall be paid."
The vendor does hereby certify that he or it is under no such impediment or disqualification from
bidding created under Section 103-b of the General Municipal Law of the State of New York.
CS-1

Kathy Hochul, Governor Roberta Reardon, Commissioner
City of Poughkeepsie Schedule Year 2026 through 2027
Date Requested 10/09/2026
Charles Kessler
62 Civic Center Plaza PRC# 2026029079
Poughkeepsie NY 12601
Location CITY HALL
Project ID# RFB-COP-10-26-01
Project Type The work consists of removal of existing granular activated carbon (GAC) & sand media, demolition of
existing underdrains & appurtenances, demolition and abandonment of existing air scour piping, &
PREVAILING WAGE SCHEDULE FOR ARTICLE 8 PUBLIC WORK PROJECT
Attached is the current schedule(s) of the prevailing wage rates and prevailing hourly
supplements for the project referenced above. A unique Prevailing Rate Case Number
(PRC#) has been assigned to the schedule(s) for your project.
The schedule is effective from July 2026 through June 2027. All updates, corrections, posted
on the 1st business day of each month, and future copies of the annual determination are
available on the Department's website www.labor.ny.gov. Updated PDF copies of your
schedule can be accessed by entering your assigned PRC# at the proper location on the
website.
It is the responsibility of the contracting agency or its agent to annex and make part, the
attached schedule, to the specifications for this project, when it is advertised for bids and /or
to forward said schedules to the successful bidder(s), immediately upon receipt, in order to
insure the proper payment of wages.
Please refer to the "General Provisions of Laws Covering Workers on Public Work
Contracts" provided with this schedule, for the specific details relating to other
responsibilities of the Department of Jurisdiction.
Upon completion or cancellation of this project, enter the required information and mail OR
fax this form to the office shown at the bottom of this notice, OR fill out the electronic
version via the NYSDOL website.
NOTICE OF COMPLETION / CANCELLATION OF PROJECT
Date Completed: Date Cancelled:
Name & Title of Representative:
Phone: (518) 457-5589 Fax: (518) 485-1870
W. Averell Harriman State Office Campus, Bldg. 12, Room 130, Albany, NY 12240
www.labor.ny.gov. PW 200 Ask.PWAsk@labor.ny.gov