Request For Proposal No. 27-005 Engineering Services for Old Cypress Mill to Community Road Water Main Loop Addendum 1

Brunswick-Glynn County Water and Sewer Commission
RFP No. 27-005
Request For Proposal
Engineering Services for
Old Cypress Mill to Community Road Water Main Loop
Friday, September 18, 2026
Deadline for questions Wednesday, October 8, 2026, no later than 5:00 p.m. EDT
Questions must be directed in writing (via e-mail) to the
Purchasing Director, Pamela Drury-Crosby, email- pcrosby@bgjwsc.org
Proposal Responses Due by:
12:00 NOON, EDT Tuesday, October 20, 2026, to:
Purchasing Division
Brunswick-Glynn County Water and Sewer Commission
1703 Gloucester Street
Brunswick, Georgia 31520
(912) 261-7100
Bids should be clearly labeled as follows:
"IFB No. 27-005
Engineering Services for Old Cypress Mill to Community Road Water Main Loop"
Submit responses in hard copy only; electronic or fax responses will not be accepted.
Responses received after the deadline or at any other locations will not be accepted.
FOR COMPLETE DETAILS OF THIS SOLICITATION, please visit the Commission
website, utilizing the following link:
http://www.bgjwsc.org/departments/procurement/

REQUEST FOR PROPOSALS NO. 27-005
PROFESSIONAL ENGINEERING AND SURVEYING SERVICES
OLD CYPRESS MILL ROAD TO COMMUNITY ROAD WATER MAIN LOOP
1. PURPOSE
The Brunswick-Glynn Joint Water and Sewer Commission (BGJWSC) is requesting proposals
from qualified professional engineering firms to provide complete professional engineering and
surveying services for the design and construction of the Old Cypress Mill Road to Community
Road Water Main Loop in Glynn County, Georgia.
The proposed project generally consists of the installation of approximately 4,700 linear feet of
new water main to connect existing portions of the BGJWSC water distribution system and
provide looped water-main connections. The project is anticipated to include new water main,
valves, fire hydrants, fittings, connections to existing water mains, roadway crossings, a railroad
crossing, service connections where applicable, and other associated appurtenances. A general
map of the proposed project area/route is included as Exhibit A.
The selected Engineer shall provide all professional services necessary to advance the project
from initial survey and investigation through final design, permitting, bidding, construction,
project closeout, and preparation of final record drawings.
The project will be delivered using the traditional Design-Bid-Build method. BGJWSC intends
for the selected Engineer to remain actively engaged throughout the entire project and serve as
BGJWSC's design professional through completion and closeout of construction.
The scope described herein is intended to represent a complete professional services assignment.
The selected Engineer shall be responsible for coordinating all engineering, surveying,
permitting, bidding, construction administration, inspection, construction surveying, and project
closeout activities necessary for successful completion of the project.
Proposers shall clearly identify any exclusions, assumptions, qualifications, or services not
included in their proposed fee.
2. PROJECT OBJECTIVES
The primary objective of the project is to improve connectivity, reliability, fire flow, redundancy,
and operational flexibility within the BGJWSC water distribution system through construction of
a new water-main loop between existing water distribution facilities.
The selected Engineer shall develop a design that:
* Provides an effective connection between existing BGJWSC water mains;
* Meets current and anticipated water distribution needs;
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* Provides appropriate system looping and redundancy;
* Provides appropriate fire flow and system pressures;
* Minimizes conflicts with existing utilities and infrastructure;
* Minimizes impacts to private property;
* Minimizes permanent and temporary easement requirements where practical;
* Provides appropriate valves, hydrants, fittings, restraints, services, and other
appurtenances;
* Maintains water service during construction to the greatest extent practical;
* Minimizes roadway, railroad, drainage, environmental, and property impacts;
* Considers constructability throughout development of the design;
* Provides a practical and cost-effective project suitable for competitive bidding; and
* Meets all applicable BGJWSC, local, state, railroad, and federal requirements.
3. SCOPE OF SERVICES
The selected Engineer shall provide all professional engineering, surveying, permitting, bidding,
construction administration, inspection, construction surveying, and closeout services necessary
for completion of the project.
The following scope identifies the minimum services anticipated by BGJWSC. Proposers are
responsible for identifying and including other professional services reasonably necessary to
successfully design, permit, bid, construct, and close out the project.
A. Project Management and Coordination
The Engineer shall provide overall management and coordination of the project from Notice to
Proceed through final project closeout.
Services shall include:
* Project kickoff meeting with BGJWSC;
* Coordination with BGJWSC staff throughout design and construction;
* Development and maintenance of a project schedule;
* Coordination among engineering, surveying, permitting, utility, railroad, environmental,
and other project disciplines;
* Coordination with property owners when authorized by BGJWSC;
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* Coordination with affected governmental agencies and utility owners;
* Preparation and distribution of meeting agendas and summaries where appropriate;
* Regular communication regarding project status, schedule, budget, permitting, and
unresolved issues;
* Tracking of required permits and approvals; and
* Prompt identification of conditions that may materially affect project cost, schedule,
permitting, or constructability.
The Engineer shall designate a Project Manager who will serve as BGJWSC's primary point of
contact from project initiation through final closeout.
BGJWSC expects continuity of key project personnel throughout the duration of the project.
B. Surveying and Existing Conditions
The Engineer shall provide or obtain all professional surveying necessary for design, permitting,
easement acquisition, bidding, construction, and preparation of record drawings.
Surveying may be performed directly by the Engineer or by a qualified surveying subconsultant
under the Engineer's contract. The Engineer shall remain responsible for the completeness and
adequacy of the survey for design purposes.
All boundary and right-of-way surveying shall be performed under the responsible charge of a
Professional Land Surveyor licensed in the State of Georgia.
Survey services shall include, at minimum:
* Horizontal and vertical survey control;
* Existing public rights-of-way;
* Roadway centerlines;
* Adjoining property lines;
* Property corners and monuments;
* Recorded easements;
* Existing utility, drainage, access, and other easements;
* Apparent encroachments;
* Detailed topographic survey with one-foot contours;
* Roadways, pavement edges, shoulders, curb and gutter, sidewalks, driveways, ditches,
swales, and drainage facilities;
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* Existing water-system facilities and appurtenances;
* Sanitary sewer facilities;
* Stormwater facilities;
* Visible electric, gas, telecommunications, fiber optic, and other utility facilities;
* Utility poles, guy wires, cabinets, pedestals, handholes, vaults, and similar improvements;
* Rim and invert elevations for accessible sanitary sewer and stormwater structures;
* Significant trees, structures, fences, walls, and other physical improvements affecting
construction;
* Railroad right-of-way, tracks, structures, signals, and other relevant railroad
improvements;
* Water bodies, wetlands where apparent, drainage crossings, culverts, and similar features;
* Features outside the public right-of-way where necessary for design;
* Additional detail at intersections, utility crossings, railroad crossings, proposed water-
main connection points, and other critical locations; and
* Survey information necessary for preparation of easement documents.
The survey shall encompass the full public right-of-way throughout the project corridor and
extend beyond the right-of-way where necessary to identify physical or legal features affecting
design or construction.
The survey shall be sufficiently complete and accurate to support preparation of final
construction plans and profiles without routine supplemental field surveying resulting from
omitted existing-condition information.
The Engineer shall coordinate utility locating and shall evaluate the need for Subsurface Utility
Engineering or test holes where critical utility conflicts cannot otherwise be adequately resolved.
C. Easement and Property Services
The Engineer shall identify all permanent utility easements, temporary construction easements,
access easements, or other property interests necessary for construction.
Where easements are required, the Engineer shall provide or cause to be provided:
* Property and deed research;
* Necessary field surveying;
* Easement plats and exhibits;
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* Legal descriptions;
* Parent parcel information;
* Easement area calculations;
* Signed and sealed survey documents; and
* Other technical documentation reasonably necessary for acquisition and recording.
BGJWSC will generally be responsible for property-owner negotiations and acquisition of
required property interests.
The Engineer shall provide technical assistance to BGJWSC during easement acquisition,
including attendance at property-owner meetings when reasonably requested.
D. Preliminary Engineering and Design
The Engineer shall investigate existing conditions, evaluate project requirements, and develop
the recommended water-main alignment.
Preliminary engineering shall include, as applicable:
* Review of existing BGJWSC GIS information;
* Review of record drawings and available utility records;
* Field review of the project corridor;
* Confirmation of proposed connection locations;
* Evaluation and recommendation of water-main size;
* Hydraulic modeling or other hydraulic analysis necessary to verify proposed main size
and system performance;
* Evaluation of anticipated fire-flow conditions;
* Evaluation of alternative alignments where appropriate;
* Identification of major utility conflicts;
* Evaluation of roadway crossings;
* Evaluation of railroad crossing alternatives;
* Evaluation of drainage and culvert conflicts;
* Evaluation of trenchless construction where appropriate;
* Identification of easement requirements;
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* Identification of permitting requirements;
* Preliminary quantity calculations;
* Preliminary Opinion of Probable Construction Cost; and
* Identification of significant constructability concerns.
The Engineer shall review the recommended alignment and major design decisions with
BGJWSC before advancing final design.
E. Water Main Design
The Engineer shall prepare complete construction plans, specifications, bid documents, and
technical requirements necessary for competitive bidding and construction.
The design shall include, as applicable:
* Water-main alignment;
* Water-main sizing and material;
* Plan and profile drawings;
* Existing and proposed grades;
* Connections to existing water mains;
* Isolation valves;
* Fire hydrants;
* Water services and service reconnections;
* Fittings;
* Joint restraint and thrust requirements;
* Air-release assemblies where required;
* Blowoffs;
* Utility crossings;
* Required utility separations;
* Railroad crossing;
* Roadway crossings;
* Creek, ditch, drainage, and culvert crossings;
* Trenchless or bored installations;
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* Casings where required;
* Temporary and permanent restoration;
* Pavement replacement;
* Driveway restoration;
* Erosion and sediment control;
* Traffic control requirements;
* Construction sequencing;
* Water-main shutdown and connection requirements;
* Maintenance of existing water service;
* Pressure testing;
* Flushing and disinfection;
* Bacteriological testing;
* Standard and project-specific details;
* Technical specifications;
* Bid quantities;
* Measurement and payment provisions; and
* Other work necessary to provide a complete and constructible project.
The design shall comply with current BGJWSC standards and specifications and all applicable
local, state, and federal requirements.
F. Design Submittals and Reviews
The Engineer shall provide progressive design submittals to BGJWSC.
30 Percent Design
The 30 percent design shall establish the proposed alignment and major project features and shall
generally include:
* Proposed water-main alignment;
* Preliminary plan and profile information;
* Proposed connection locations;
* Major utility conflicts;
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* Preliminary railroad crossing approach;
* Preliminary easement requirements;
* Preliminary permitting requirements; and
* Preliminary Opinion of Probable Construction Cost.
60 Percent Design
The 60 percent design shall include substantially developed:
* Plans and profiles;
* Main sizing and materials;
* Connection details;
* Utility-crossing information;
* Railroad-crossing design;
* Easement requirements;
* Restoration requirements;
* Major construction details;
* Technical specifications;
* Bid quantities; and
* Updated Opinion of Probable Construction Cost.
90 Percent Design
The 90 percent design shall constitute a substantially complete bid-ready package including:
* Plans;
* Profiles;
* Details;
* Specifications;
* Contract documents;
* Bid schedule;
* Measurement and payment provisions;
* Quantities;
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* Permit requirements; and
* Updated Opinion of Probable Construction Cost.
Final Design
The Engineer shall incorporate BGJWSC review comments and provide signed and sealed final
plans, specifications, contract documents, permits, and other materials necessary for bidding and
construction.
The Engineer shall attend design review meetings with BGJWSC as reasonably required at each
major design milestone.
G. Permitting and Agency Coordination
The Engineer shall identify, prepare, submit, coordinate, and pursue approval of all permits and
agency approvals necessary for construction.
The Engineer's proposed fee shall include the professional services necessary to obtain
anticipated permits and approvals.
Permitting and coordination may include, as applicable:
* Georgia Environmental Protection Division;
* Glynn County;
* Georgia Department of Transportation;
* Railroad owner/operator;
* Railroad right-of-way and utility-crossing permits;
* Erosion and sediment control approvals;
* Environmental permits;
* Stormwater approvals;
* Roadway and right-of-way permits;
* Applicable federal permits;
* Utility-owner approvals;
* Applicable waterway or wetland approvals; and
* Other permits or approvals reasonably necessary to construct the project.
The Engineer shall be responsible for identifying required permits and shall not rely upon this
RFP as an exhaustive listing of permitting requirements.
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