Design Professional Services for Sheriff's Office Replacement and Jail Modernization Project
| Location: | Georgia |
|---|---|
| Posted: | Jan 7, 2026 |
| Due: | Feb 6, 2026 |
| Agency: | Carrollton County |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | SO26-A002 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
SO26-A002
|
| Bid Title: |
Design Professional Services for Sheriff's Office Replacement and Jail Modernization Project
|
| Category: | Carroll County Bids |
| Status: | Open |
| Bid Recipient: | Sunday Cook, Purchasing Agent |
|
Attachment Preview
CARROLL COUNTY, GEORGIA
REQUEST FOR PROPOSALS
Design Professional Services
for
Sheriff's Office Replacement and Jail Modernization Project,
including Mental Health Addition
(RFP No. SO26-A002)
The CARROLL COUNTY BOARD OF COMMISSIONERS, as “Owner” or the "County," is seeking
Proposals from firms interested in providing design professional services for a County Sheriff’s Office
Replacement and Jail Modernization Project including a Mental Health Addition. These Instructions
("Instructions") seek to select the most qualified provider of the above-mentioned services. Owner reserves
the right to reject any or all proposals, and to waive technicalities and informalities at the discretion of
Owner.
RESTRICTION OF COMMUNICATION: Other than responses to the Owner's designee as required herein,
from the issue date of these Instructions until a successful proposer is selected and the selection is
announced, proposers are not allowed to communicate for any reason with any members of the Evaluation
Committee or the County elected officials, employees or agents, except for submission of questions and
proposals as instructed in these Instructions, or during the proposer's conference (if applicable), or as
provided by any existing work agreement(s). For violation of this provision, the Owner reserves the right
to reject the Proposal of the offending proposer.
1. GENERAL PROJECT INFORMATION GENERAL PROJECT INFORMATION
Project Background:
The County desires to design and construct a Sheriff’s Office Replacement Facility up to 71,750 square
feet and Women’s Jail Replacement and Mental Health Addition up to 32,288 square feet, for a total of
105,000 square feet. The Project shall also include upgrades to the existing men’s Jail tower. The Design
Professional selected shall use the County’s existing Conceptual Design.
Project Delivery Method:
The delivery method for this Project will be construction manager at-risk (CM/GC), and, at a minimum, will
employ the services of a Design Professional, in addition to the services of a CM/GC.
Project Budget:
The preliminary stated (construction) cost limitation (SCL) for the Project is estimated to be $60,000,000.00.
The final SCL may differ due to actual program requirements, funding, and other circumstances.
Project Schedule:
Design is anticipated to start within 30 days of the execution of the contract with the completion of
construction documents by the fourth quarter of 2026. Construction will start sometime thereafter. The start
of construction is contingent on the availability of funding. Construction is anticipated to start the fourth
quarter of 2026 duration to reach substantial completion is estimated at approximately 20 months. (All of
the dates above are estimates which are subject to change.)
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Design Professional Requirements:
The Owner is seeking the services of an architectural firm (the “Design Professional” or “DP”) to provide
all design services, including the development of plans and specifications. The DP will perform
programming and provide the complete schematic, design development, and construction documents and
will be expected to attend design review meetings every two weeks throughout design. In addition, the DP
will provide construction contract administration services which include, but are not limited to review of
Requests for Information, Submittals, attendance at bi-weekly OAC meetings, cover up inspections,
review of payment applications, Punchlist, etc. This should represent the scope of work included in the
project. The successful Design Professional will be expected to contract with the Owner in a timely manner.
The offering firm shall be the primary contracting firm as the individual firm held responsible for fulfilling
all contractual obligations. The primary contracting firm shall perform a minimum of 50% of the
architectural design services (exclusive of engineering and specialty consultants) in-house. The Project
will be constructed by a general contractor to be selected and contracted with separately by the Owner.
It is expected the Design Professional will work closely with the selected contractor and any other
consultants engaged by the Owner and in the best interest of the Owner and the project.
It is anticipated that the Agreement between the County and the selected firm (architect) will contain the
following scope of work:
A. Serve as the County’s professional architectural consultant in all phases of the Project described in
the Agreement, and will assist the County by verifying the architectural design program for the Project
after which the Firm will describe the major functional elements, space requirements and relationships
between the elements, requirements within each space (environmental, acoustical, lighting, electrical,
communications, cabinetry, security, etc.), site development requirements, code requirements,
American Correctional Association standards, aesthetic requirements and other special
considerations.
B. The Basic Services of the selected architect shall include programming efforts such as reviewing
existing Program, existing site conditions, interviewing personnel, reviewing inventories, or projected
lists of furniture, equipment and materials prepared by County or County’s representatives, attending
meetings and taking other actions as necessary to establish the scope of the Project as dictated by
the County’s needs.
C. Provide a preliminary evaluation of the County’s operating program and the Project budget
requirements, each in terms of the other, and shall review with the County.
D. Enter into an Agreement with the County substantially in the form of a standard AIA B101-2017
document with the Contract Addendum attached hereto as Exhibit “D”. The Basic Services for
design shall consist of normal architectural services; structural, mechanical (including plumbing),
electrical, physical and electronic security systems and civil engineering services; audio
visual/telecommunications; networking; landscape architectural services; roofing consultant services;
FF&E layout and any other services included in the Agreement as part of Basic Services.
E. Accept that Carroll County has entered into an agreement with a Program Manager (CPS) to work
with and on behalf of the County through the entire design, construction and transition period of the
Project. This firm will assist the Evaluation Committee during the procurement process of the Project.
F. Accept that Carroll County will procure the services of a Construction Manager-at-Risk through Carroll
County Purchasing for the construction phase of the work. They will be contracted to work diligently
with the Team to provide budgeting, constructability reviews and Bid Package assistance throughout
the entire design phase of the Project typical with a Construction Manager-at-Risk procurement
process.
Please provide a list of design team members and consultants and their background. The approved design
team member and consultants will be included in the contract between Carroll County and the architectural
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firm. Any changes to the design team members and consultants listed must be approved by Carroll County.
All local, county, state, and federal codes and regulations must be followed, especially in regard to Building
Codes, Life Safety Codes, and the Americans with Disabilities Act.
Once a contract is executed between the County and the successful proposer, the successful proposer will be
required to provide the services as required by this RFP by the members of the proposed project team, including
any and all consultants. Carroll County must first approve any change in or substitution of project team
members, including any consultant, in writing.
The successful proposer will provide full architectural and engineering services including, but not limited to:
• Project program review and design
• Preparation of all specifications and bid documents
• Assistance with evaluation of bid package proposals.
• Interior and exterior signage
• Building plaque
• Landscaping plan including irrigation
• Site Lighting
• Americans with Disabilities Act Code Compliance
• Preparation of all change order documents
• Construction contract administration
• Assistance with project documentation
• Provide reproducible as-built drawings per Owner’s direction
• Provide reproducible drawings to Owner through project development and other stages
• Upgrades to the existing men’s jail tower, as requested by Owner.
• The Design Professional selected shall use the County’s existing Conceptual Design.
2. SELECTION PROCESS
Review of the proposals will be made by an Evaluation Committee consisting of representatives of the
Owner and possibly a third party representative (i.e., another County representative, consultant, etc.). The
Evaluation Committee will receive and review proposals submitted in response to these Instructions using
the criteria listed below and may conduct interviews of finalists. The Evaluation Committee will make a
recommendation to the Carroll County Board of Commissioners who shall make the final selection; which
might be different from the recommendation of the Evaluation Committee. The Board of Commissioners
will hear presentations of the top finalist(s).
Criteria for the Evaluation of Project Proposals
50% Factor: Experience and Qualifications: Stability of the firm, including the firm’s corporate history,
growth, resources, form of ownership, litigation history, evidence of stability, financials, etc.
Firm’s relevant project experience and qualifications, including the demonstrated ability of
firm in creating effective design of projects comparable in complexity, size, and function to
the contemplated hereby. Experience with owners such as the County and/or other local
governments. This includes relevant experience and qualifications of the principal Design
Professional(s) and lead staff, and evidence of relevant competencies for this project.
Evaluators may also consider personal or agency past experience with firms.
The Proposer should demonstrate experience as a Design Professional on a minimum of
three projects of similar scope and complexity, with at least one being a county jail or prison
or mental health facilities.
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30% Factor: Methodology Presented: The firm’s ability to assure success to complete the project within
the time and cost budgeted. The firm’s presentation of the proposed design Plan, and the
committee’s overall impression of the firm and key team members (lead designer, project
manager, project director, project executive, etc.)
10% Factor: Firm’s suitability to provide services for project, including the firm’s apparent fit to the project
type and/or needs of the Owner, any unique qualifications for the project, current and
projected workloads, the proximity of office to project location and/or the ability for the firm's
representative to arrive on location in a timely manner as needed, non-discrimination
policies, and record of addressing public safety, social, environmental concerns, accessibility
for persons with disabilities and special needs, and special services for project-related
concerns.
10% Factor: Previous Performance of the firm including level of quality of the services of the firm to
previous customers, customer’s statements of that quality, the firm’s ability to meet
established time requirements, the firm’s response to project needs during design and
construction, the firm’s control of design schedule, quality and budget. The Evaluation
Committee may use references from stakeholders from previous projects of the finalists,
among other information as necessary.
3. SCHEDULE OF EVENTS
The following Schedule of Events represents the Owner’s best estimate of the schedule that will be
followed. All times indicated are prevailing times in Carrollton, Georgia. The Owner reserves the right to
adjust the schedule as needed.
Issuance of RFP
DATE
January 7, 2026
Mandatory Site Visit
January 15, 2026
Deadline for submission of written questions
and requests for clarification
January 22, 2026
County responds to written questions
Deadline for submission of Proposals
January 29, 2026
February 6, 2026
Interviews of finalists by Evaluation Committee /
submission of fee proposals by finalists; Evaluation
Committee recommendation to BOC
Presentations by top finalists to BOC and discussion at
Work Session
BOC makes selection
February 13, 2026
February 26, 2026
March 3, 2026
TIME
10:00 AM
5:00 PM
5:00 PM
2:00 PM
TBD
2:00 PM
6:00 PM
4. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION
It is the responsibility of each proposer to examine the entire Instructions, to seek clarification in writing,
and review their submittal for accuracy before submitting the document. Once the submission deadline has
passed, all submissions will be final. The Owner reserves the right to ask for additional information from all
parties who have submitted Proposals. Questions about any aspect of the Instructions, or the project, shall
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be submitted in writing via e-mail to:
Sunday Cook
Public Works Purchasing Analyst
Carroll County Public Works Office
34 Horsley Mill Road
Carrollton, Georgia 30117
scook@carrollcountyga.gov
The deadline for submission of questions relating to the Instructions is the time and date shown in the
Schedule of Events. All relevant and significant questions that have been submitted in writing prior to the
deadline will be compiled, and answers will be delivered to all proposers.
5. INSTRUCTIONS FOR PREPARING PROPOSALS
Interested firms shall submit the complete proposal package to Carroll County Public Works Office a t 34
Horsley Mill Road, Carrollton, Georgia 30117 on or before 2:00 p.m. on February 9, 2026. After which
time and date they will no longer be accepted. Late proposals will be returned unopened and will not be
considered. To be accepted, all proposals must be submitted in a sealed package marked "Proposal for
Design Services for Carroll County Sheriff’s Office Replacement and Jail Modernization Project
including a Mental Health Addition.” Thirteen (13) copies and one (1) digital copy on a thumb drive
of each proposal must be forwarded or delivered to:
Sunday Cook
Public Works Purchasing Analyst
Carroll County Public Works Office
34 Horsley Mill Road
Carrollton, Georgia 30117
scook@carrollcountyga.gov
Answers to questions submitted that materially change the conditions and specifications of this RFP will be
issued in an addendum and posted to the County’s website at www.carrollcountyga.gov, Bid Opportunities.
Any discussions or documents will be considered non-binding unless incorporated and issued in an
addendum.
It is the proposer’s responsibility to check the Carroll County website at www.carrollcountyga.gov,
Bid Opportunities for any addenda that may be issued, prior to submitting a Proposal for this RFP.
(The entire response shall not exceed 50 pages. All pages count, no exceptions.) Proposals of more than
one firm shall not exceed the page limits. Emphasis should be on completeness, relevance, and clarity of
content. To expedite the review of submittals, it is essential that proposers follow the format and Instructions
outlined below. The County reserves the right to request follow-up information or clarification from any and
all proposers under consideration.
THIS SUBMITTAL SHALL NOT INCLUDE THE FEE PROPOSAL. THE FEE PROPOSAL SHALL ONLY
BE DELIVERED BY TOP FINALISTS TO THE PURCHASING ANALYSIT IN A SEPARATE SEALED
ENVELOPE AFTER PRESENTATIONS TO THE EVALUATION COMMITTEE IN ACCORDANCE WITH
SECTION 10 BELOW.
PROPOSALS (DELIVERABLES “A,” “B,” and “C”)
A. Description and Resources of Firm
A1 - Provide basic company information: Company name, address, name of primary contact, the year the
company was established, telephone number, e-mail address, and company website (if available). If the
firm has multiple offices, the qualification statement shall include information about the parent company and
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