REQUEST FOR PROPOSAL (RFP)
Subject:
RFP #:
Disaster Debris Removal and Disposal Services
2026-07
Due Date/Time: March 26, 2026, 2:30 p.m., EST
Submit To:
City Clerk
City of Wilton Manors
2020 Wilton Drive
Wilton Manors, FL 33305
Disaster Debris Removal and Disposal Services RFP # 2026-07
CITY OF WILTON MANORS
REQUEST FOR PROPOSAL FOR DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES
CALENDAR OF EVENTS
Listed below are important dates and times by which the actions noted must be completed. If the City
finds it necessary to change any of these dates or times, the change may be accomplished by addendum.
All dates are subject to change.
ACTION
Issue RFP
Deadline for Questions
Response to Questions
Deadline for Submitting Proposals
Evaluation Committee Review
Reference Checks
Presentation
Final Ranking and Selection
Contract Negotiation
City Commission Approval of Contract
COMPLETION DATE
February 26, 2026
March 12, 2016
March 19, 2026
March 26, 2026, 2:30 p.m.
March 26, 2026
March 30, 2026
TBD
TBD
TBD
April 28, 2026, or later
Disaster Debris Removal and Disposal Services RFP # 2026-07
TABLE OF CONTENTS
Section 1 – Introductory Material
1.1 Statement of Purpose…………………………………………………………………………………..………………………………… 5
1.2 Contract Terms………………………………………………………………………………………………………………………………. 6
1.3 Background Information……………..……………………………………………………………………………………..………….. 6
1.4 Definitions……………………………………………………………………………………………………………………………………… 6
1.5 Terms and Definitions Related to Scope of Work……………………………………………………………………………. 7
Section 2 – Scope of Services
2.1 Technical and Operational Requirements……………………………………………………………………..……………….. 13
2.2 Knowledge of Federal Policies, Regulations, and Guidelines…………………………………………………………… 13
2.3 Contracting with Small Businesses, Minority Businesses, Women's Business Enterprises, Veteran-
Owned Businesses, and Labor Surplus Area Firms…………………………………………………………………………. 13
2.4 Scope of Services…………………………………………………………………………………………………………………………… 13
2.5 Activation……………………………………………………………………………………………………………………………………… 24
2.6 Pre Event Coordination Meeting…………………………………………………………………………………………………… 24
2.7 Description of Designated Areas…………………………………………………………………………………………………… 24
2.8 Temporary Debris Management Sites and Final Disposal Sites……………………………………………………… 26
Section 3 – Procurement Instructions
3.1 Questions…………………………………………………………………………..………………………………..……………….……….. 41
3.2 Submission of Proposal……………………………………………………………………..………..…………………………….…… 41
3.3 Format and Contents
3.3.1 Cover Page…………………………………………………………………………………………….…………….…………. 44
3.3.2 Tab 1 – Table of Contents……………….…………………………………………………………………..….………. 44
3.3.3 Tab 2 – Letter of Transmittal……………..……………………………………………………………..……….……. 44
3.3.4 Tab 3 – General Information…………………………………………………………………………………………... 44
3.3.5 Tab 4 – Project Approach……………………………………………………………………………….……….……... 45
3.3.6 Tab 5 – Experience and Qualifications.…..……………………………………………………………..…….….. 45
3.3.7 Tab 6 – Pricing and Payment Terms……………………………………………………………………………..…. 45
3.3.8 Tab 7 – Required Affidavits and Certifications…………………………………………………………………. 45
3.4 Review and Evaluation Process…………………..………………………………………………………………..………………… 45
Section 4 – General Terms and Conditions
4.1 General Legal Requirements……………………..………………………………………………………………………………….... 46
4.2 Applicable Law and Venue…………………..……..……………………………………………………………………………..…… 48
4.3 Conditions of Proposals…………………………………………………………………………………………………………….……. 48
4.4 Terms and Conditions of Agreement…………..……………..………………………………………………………………..…. 48
4.5 Discussion with Responsible Proposers……….………..………………………………………………………………..……… 49
4.6 Execution of Agreement…………………………………..……………………………………………………………………..……… 49
4.7 Conflict of Interest……………………………..………..……………………………………………………………………………..…. 49
4.8 Fiscal Year Funding Appropriations……………………………………………………………………………………………….... 49
4.9 Public Entity Crimes…………………………………..…………………..…………………………………………………………..….. 49
4.10 Florida Prompt Payment Act………………….……..…………..…………………………………………………………..………. 50
4.11 Insurance Requirements………………………….…………..…………………………………………………………..……………. 50
4.12 Code of Ethics…………………………………………………....………………………………………………………………..………… 52
4.13 Patents, Royalties, and Copyright………………..….……………………………………………………………………..………. 52
4.14 Indemnification……………………………………..………………………………………………………………..…………………….. 52
4.15 Warranties……………………………………………………………………………………………...………………………................. 52
4.16 Public Records……………………………………………………………………………………………………….………………………. 53
4.17 Bid Security……………………………………………………………………………………………………………………………………. 54
4.18 Performance Bond…………………………………………………………………………………………………………………………. 54
4.19 Environmental and Social Government and Corporate Activism…………………………………………………….. 55
Disaster Debris Removal and Disposal Services RFP # 2026-07
Attachment A – Non-Discrimination Affidavit……..………………………………………………………………………..………………. 56
Attachment B – Domestic Partnership Certification Form..………………………………………………………………….…..…... 57
City of Wilton Manors Ordinance 2013-0013…………………………………………………………………….………………………….. 58
Attachment C – Non-Debarment Affidavit……………………………………………………………………………………….……………. 60
Attachment D – Drug-Free Workplace Certification…………………………………………………………….………….……….……. 62
Attachment E -- Non-Collusive Affidavit…………………………………………………………………………………….…………………… 63
Attachment F— Certification Pursuant to Florida Statute 287.135……………………………………………………..…………. 64
Attachment G— E-Verify Certification………………………………………………………………………………………………..…………. 65
Attachment H— Compliance with Foreign Entity Laws Affidavit………………………………………………………..…………. 67
Attachment I— Anti-Human Trafficking Laws Affidavit……………………………………………………………………..…………. 68
Attachment J – Bid Bond………………………………………………………………….…………………………………………………………… 69
Attachment K – Proposal Price Sheet………………………………………..…………………………………………………………………. 71
EXHIBIT A – City of Wilton Manors Map…………………………………………………………………….………………………………….. 77
EXHIBIT B – Federal Regulations……………….…………………………………………………………………………………………………… 78
SAMPLE A – Debris Load Ticket, Emergency Debris Clearance Report and Debris Removal Report ………………. 87
SAMPLE B – Emergency Debris Clearance Report…………………………………………………………………………………………… 88
SAMPLE C – Debris Removal Report………………………………………………………………………………………………………………. 89
SAMPLE D – Debris Removal Report Continued.……………………………………………………………………………………………. 90
Disaster Debris Removal and Disposal Services RFP # 2026-07
Section 1 – Introductory Material
1.1 STATEMENT OF PURPOSE
The City of Wilton Manors, Florida (City) is seeking proposals from qualified licensed
Contractors (Contractor), to provide services to remove, process, and lawfully dispose of
disaster generated debris (other than hazardous materials and household putrescible
garbage) from public property and public rights-of-way in the City of Wilton Manors, Florida
in response to an emergency event such as, but not limited to, hurricane(s) or other natural
or manmade disaster(s).
The City is seeking proposals from highly qualified Contractors with experience in the
specialized management of disaster response labor and equipment for the removal of
debris along with the preparation, response, recovery, and mitigation phases of any
emergency or disaster. Contractor and personnel must have all required FEMA and
applicable agencies training. Contractors must have the capability and ability to rapidly
respond to wide scale debris volumes typically produced in hurricanes, tornadoes, and other
disaster types as well as small scale debris volumes.
The Contractor must handle debris management activities in the City of Wilton Manors,
Florida in accordance with applicable regulations of the Federal Emergency Management
Agency (FEMA), Federal Highway Administration (FHWA), Florida Department of
Transportation (FDOT), Florida Department of Health (FDH), Natural Resources
Conservation Services (NRCS), South Florida Water Management District (SFWMD), and the
Florida Department of Environmental Protection (FDEP) in conjunction with the City’s
needs. The Contractor shall have an excellent understanding of the documentation involved
for the reimbursement from FEMA, FHWA, or Other Federal Agencies, and the State relief
programs to make the process of cost recovery efficient and accurate. The processes and
documentation required will be in strict compliance with FEMA, FHWA, or Other Federal
Agencies, and other State relief programs regulations regarding eligibility.
Contractor shall immediately notify the City of any observed or perceived process or
practice that may jeopardize the City’s ability to secure reimbursement from applicable
agencies of the program’s cost.
This Proposal is being solicited in accordance with the Procurement Requirements for
Federal grants, as provided for in Title 2 Code of Federal Regulations (CFR) Part 200 as
detailed in EXHIBIT B of this proposal document as incorporated herein, in order to be
eligible for reimbursement under the Public Assistance Program.
NOTE: This solicitation is not a request for Disaster Debris Monitoring Services. The City
maintains contract(s) with Contractor(s) to provide that service and reviews those services
through a separate procurement process. This RFP is specifically for Disaster Debris Removal
and Disposal Services. Contractors shall not include proposals that include Debris
Monitoring Services. Contracts issued resulting from this RFP shall only be activated in the
event of a declared emergency. There is no guarantee any contract resulting from the RFP
will be activated or any work will be performed.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
