Negotiated Bid For Ammunition 2026-2027

Location:	Mississippi
Posted:	Feb 2, 2026
Due:	Mar 17, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	89 - Subsistence (Food)
Solicitation No:	1130-26-R-NBID-00010
Publication URL:	To access bid details, please log in.

Procurement Details

Smart Number	1130-26-R-NBID-00010	Advertised Date	02/02/2026 12:00 AM
RFx #	3130002290	Submission Date	03/17/2026 3:00 PM
RFx Status	Open	Major Procurement Category	COMMODITIES
RFx Opening Date	03/24/2026 12:00 AM	Sub Procurement Category	SUPPLIES - NON-TECHNOLOGY
RFx Type	Negotiated Bid
Agency
RFx Description	Negotiated Bid For Ammunition 2026-2027

Contact Information

Name	Ashley Smith	Email	ASHLEY.SMITH@DFA.MS.GOV
Phone	6013595406	Fax

RFx Items

PRODUCT CATEGORY	PRODUCT DESCRIPTION
68004	Ammunition
68005	Ammunition, Reloaded

Awarded

VENDOR NAME

VENDOR NUMBER

AWARD DATE

AWARD AMOUNT

FUNDING SOURCE

Bid Attachments

Attachments Attachment A - Dealers List
Attachments Attachment B - Price List
Attachments Attachment C - ICS New Ammo
Attachments Attachment C - ICS Reload
Attachments Attachment D - Purchase Summary
Attachments Attachment E - Purchase Summary Attestation
Attachments Attachment F - Terms and Conditions
Attachments Attachment G - Sample Contract
Attachments Format and Guidelines - Ammo

Attachment Preview

STATE OF MISSISSIPPI

DEPARTMENT OF FINANCE AND

ADMINISTRATION

FORMAT AND GUIDELINES FOR PROPOSALS

Ammunition: New and Reload

RFx: 3130002290

State of Mississippi

Format and Guidelines for Proposals

Ammunition: New and Reload

RFx: 3130002290

Manufacturers interested in entering into a nonexclusive, negotiated contract for the

commodity listed above with the State of Mississippi, Department of Finance and

Administration, Office of Purchasing, Travel and Fleet Management may submit a proposal

electronically through the State of Mississippi e-procurement system which must include all

information requested in this document. No costs or expenses associated with providing this

information in the required format shall be charged to the State of Mississippi. All required

documents must be attached as separate documents. It is the responsibility of the Manufacturer

to verify that all the requirements for submitting the proposal have been fulfilled.

1. Registration with the State of Mississippi E-Procurement System

Mississippi’s Accountability System for Government Information and Collaboration (MAGIC)

is the state’s e-procurement system. Please note: It shall be the responsibility of each

Manufacturer to ensure that your profile is current in our e-procurement system. The

website to register as a vendor with the State of Mississippi is:

https://www.dfa.ms.gov/vendors. If you currently have a State Contract for the commodity

listed above and you are unsure of your vendor number, please contact Ashley Smith at

Ashley.smith@dfa.ms.gov or 601-359-5406. All Manufacturers must verify their registration

and ensure that a current W9 is submitted to OFMMAGIC@dfa.ms.gov.

State contract Manufacturers that do not have a MAGIC User Id and password, an email should

be sent to mash@dfa.ms.gov. Enter "Vendor ID Request" as the email Subject, and include the

following information in your email:

• MAGIC Vendor Number

• Vendor Name

• Contact Name

• Contact Email Address

• Contact Phone Number

For online learning instructions on submitting your proposal electronically, select

“Training/Documentation” from the following link: https://www.dfa.ms.gov/vendors.

2. Specifications

The Manufacturer shall provide all products and services in strict accordance with the

specifications outlined below. These specifications represent the minimum acceptable

standards of quality, construction, performance, and serviceability. By submitting a proposal,

the Manufacturer acknowledges and agrees that all items furnished under the resulting contract

must meet or exceed these specifications. Failure to supply products that conform to the

required specifications may result in product rejection, contract suspension, or contract

termination at the discretion of the State of Mississippi.

2.1. Item Requirements

2.1.1. Manufacturing and Compliance

All ammunition proposed in this solicitation should be made in accordance with

reasonable industry practice and with the applicable standards in the Sporting Arms

and Ammunitions Manufacturers’ Institute Manual (SAAMI).

2.1.2. Performance and Reliability

Ammunition must function properly in firearms for which it is designed when used

under normal operating conditions. Products shall demonstrate consistent

performance, reliability, and operational dependability consistent with commercial

law-enforcement or duty-grade ammunition standards.

2.1.3. Quality Control and Inspection

All cartridges shall undergo 100% visual inspection prior to packaging to ensure

conformity with the manufacturer’s quality control standards and to verify the

absence of visible defects.

2.1.4. Packaging and Transportation

Packaging shall be constructed to ensure safe handling, storage, and delivery.

All ammunition and packaging must comply with all applicable U.S. Department of

Transportation (DOT) regulations governing the shipment of hazardous materials.

2.1.5. Labeling and Identification

Each package shall be clearly and legibly labeled with the following information:

• Manufacturer’s name

• Brand name

• Caliber

• Bullet type or style

• Quantity (rounds per box)

Each individual cartridge casing shall be marked with the manufacturer’s

identifying symbol.

3. Proposal Requirements

3.1. Proposal Letter

Manufacturers should submit a signed letter with the proposal from an authorized

representative indicating the Manufacturer's interest in entering a State Contract for the items

being proposed. This letter must include:

• Manufacturer’s name

• Location Address

• Mailing Address

• Telephone Number

• Email Address

• Website Address, (if applicable)

• Name of authorized representative submitting proposal.

By signing this letter, the Manufacturer is certifying that they are authorized to do business in

the State of Mississippi, that neither the Manufacturer nor any potential subcontractors are

debarred or suspended from submitting bids for contracts issued by any political subdivision

or agency of the State of Mississippi, and that it is not an agent of a person or entity that is

currently debarred from submitting bids for contracts issued by any political subdivision or

agency of the State of Mississippi.

3.2. Dealers’ List

The Office of Purchasing, Travel and Fleet Management requires that these contracts are

established with the Manufacturer with all authorized distributors being listed. This dealers’

list and associated requirements are included as Attachment A. Please provide a dealers list

using the Excel spreadsheet. The file size cannot exceed 100 MB. It is the Manufacturer’s

responsibility to keep this list updated during the contract period. Dealers/Distributors must be

registered in the State’s e-procurement system.

3.2.1. Minority Vendor Status

Vendors should indicate if they or any of the distributors they list are considered

Minority Vendors by placing “MV,” for Minority Vendor, in the appropriate column

on the spreadsheet. Minority Vendor means a business concern that (1) is at least 51%

minority-owned by one or more individuals, or minority business enterprises that are

both socially and economically disadvantaged, and (2) have their management and

daily business controlled by one or more such individuals as ascribed under the

Minority Business Enterprise Act and the Small Business Act 15 USCS, Section

637(a).

3.3. Price List

Vendors are required to provide a Price List Spreadsheet with pricing in an Excel format. A

price list and associated requirements are included as Attachment B. This format is not

required but is highly recommended. All items included on the Price List must reflect a

discount from the manufacturer’s suggested retail price (MSRP) to be eligible for

consideration under the State contract. The Price List shall clearly identify the MSRP, the

State’s discounted price, and the corresponding percentage discount for each item offered.

If the Manufacturer is listed on a GSA contract, a copy of the current price list must be

submitted. Discounts shall be competitive when compared to prices and discounts received by

the GSA, other state governments, and large volume commercial customers.

3.4. Internal Catalog Pricing Spreadsheet and Product Information

Manufacturers are required to complete the attached internal catalog spreadsheet(s) in their

entirety. This internal catalog spreadsheet, included as Attachment C, must include the

ammunition requirements specified herein and shall conform to only the best commercial

standards and quality materials. If submitting pricing for both types of ammunition, new and

reload, a spreadsheet must be submitted for each type. All items listed on the Internal

Catalog Spreadsheet (ICS) are required to have a discount on the Manufacturer's

suggested retail price (MSRP) to be considered for a State Contract.

3.5. Purchase Summary

If the Manufacturer currently has a contract with the State of Mississippi, a purchase summary

is required. Please complete the purchase summary included as Attachment D, for the current

contract period starting June 1, 2025. This purchase summary must be attached with the

proposal. The file size cannot exceed 100 MB. The purchase summary should only include sales

to state agencies and governing authorities. Please do not include sales to non-governmental

entities.

3.6. Purchase Summary Attestation

Each Manufacturer that submits a purchase summary must also complete and sign the

Purchase Summary Attestation Form, provided in Attachment E, certifying that the

reported sales information is true, accurate, and complete to the best of their knowledge.

Failure to submit the required Purchase Summary and signed Attestation Form will result in

disqualification from consideration or non-renewal of the contract.

3.7. Proposal Deadline

This contract is effective June 1st through May 31st; therefore, proposals for contracts must be

received by 3pm CDT March 17th. Any proposal received after March 17th will not be

considered.

4. General Conditions

4.1. Term

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Negotiated Bid For Ammunition 2026-2027

Attachment Preview

See also