Street Patching Request For Bid

City of
Tega Cay, South Carolina
www.tegacaysc.org
7725 Tega Cay Drive Phone: 803.548.3512
Tega Cay, SC 29708 Fax: 803.548.1400
BID OVERVIEW
DATE: September 15, 2026
DESCRIPTION OF WORK: STREET PATCHING
ISSUING AGENCY: City of Tega Cay
7725 Tega Cay Dr.
Tega Cay, SC 29708
LOCATION OF SERVICE: Various Locations
CONTACT PERSON: Chad Holland
Email: cholland@tegacaysc.gov
The City of Tega Cay reserves the right without prejudice to reject, in whole or in part, any and
all proposals received, to waive all technicalities, or to negotiate any term(s) or provision(s) of
such proposals. Such rejection, waiver, or negotiation shall be accomplished in any manner
necessary to serve the best interest of the City. It also reserves the right to be the sole judge of
the suitability of any and all proposals for use by the City.
The City of Tega Cay reserves the right to reject or otherwise disregard, in whole or in part, any
ambiguous proposals or proposals which are uncertain as to terms, delivery, quantity of
compliance with specifications.
BID PURPOSE AND DESCRIPTION
The City of Tega Cay is seeking bids for street patching project to include multiple locations.
The objective of this Request for Bid (RFP/BID) is to provide information to enable invited
Proposers to submit written bids for the project. Proposer must submit two (2) sealed hard copies
of their Proposal and one (1) digital copy. Bids must be received by the City of Tega Cay at
their administrative office located at 7725 Tega Cay Drive, Tega Cay, SC 29708 by 2:00 PM on
Thursday, October 15, 2026. Qualifications received after this date and time shall be returned
unopened.
SCOPE OF SERVICES
* All utility locates are the responsibility of the contractor.
* Remove any visible tree roots in the project area.
* Repair any damage to any private property during the project, including but not limited to
irrigation and landscaping.

City of
Tega Cay, South Carolina
www.tegacaysc.org
7725 Tega Cay Drive Phone: 803.548.3512
Tega Cay, SC 29708 Fax: 803.548.1400
* Remove and dispose of damaged existing asphalt.
* Allow for unsuitable undercut as needed.
* Adequate compaction of aggregate base is required.
* Proof rolling may be required on the large patches.
* New asphalt shall be SC Surface Type C.
* Replace approximately 126 tons of asphalt with 4" depth.
* Adequate emulsified asphalt shall be applied to all cut asphalt edges before new asphalt is
installed.
LOCATIONS
PATCHING
16089 Heron Run (2.93 tons) 6'x20'
3113 Point Clear (36.17 tons) 74'x20'
1078 Gauguin Lane (6.65 tons) 16'x17'
11007 Seven Coves Drive (7.04 tons) 72'x4'
Amberwoods cul-de-sac (5.87 tons) 20'x12'
Red Oak cul-de-sac (10.3 tons) 28'x15'
11969 Heron Harbor (24.2 tons) 45'x22'
2150 Manawa (20.3 tons) 52'x16'
2018 Marquesas (12.5 tons) 51'x10'
PROPOSAL SUBMISSION SPECIFICATIONS AND REQUIREMENTS
1. Proposals should be as thorough and detailed as possible so that the City may properly
evaluate your capabilities to provide the required goods/services. Offerors are required to
submit the following items as a complete Proposal:
a. The return of the addenda, if any, signed and filled out as required.
b. Detailed cost statement for each section.
c. Bid submissions must also include a proposed start date and estimated number of
days to substantially complete the project.
d. Copies of current licenses.
e. Performance Bond and/or Payment Bond may be required if the conditions in
Sections "Performance Bond Requirements" and/or "Payment Bond Requirements"
are applicable. The Offeror is required to furnish a performance bond covering
faithful and satisfactory performance of the work contracted in an amount not less
than one hundred percent (100%) of the Contract Amount. All bonds shall be issued
by companies authorized to transact business in the State of South Carolina.
f. Insurance: The successful Offeror must provide a statement indicating that they are
able to procure and maintain, without interruption and on an occurrence basis, public

City of
Tega Cay, South Carolina
www.tegacaysc.org
7725 Tega Cay Drive Phone: 803.548.3512
Tega Cay, SC 29708 Fax: 803.548.1400
liability insurance. The insurance coverage shall name the City, its elected officials,
office, agents and employees as additional insured and shall be primary as to any
overlapping coverage carried by the City. The successful Offeror shall not be liable
for mechanical failure or equipment damage resulting from faulty construction not
performed by or on behalf of the successful Offeror or from hydrostatic pressure.
2. Ownership of all data, materials and documentation originated and prepared for the City
pursuant to the RFP/Bid shall belong exclusively to the City and be subject to public
inspection in accordance with the South Carolina Freedom of Information Act. Trade secrets
or proprietary information submitted by an Offeror shall not be subject to public disclosure
under the South Carolina Freedom of Information Act; however, the Offeror must invoke the
protections of Section 2.2-4342 F of the Code of South Carolina, in writing, either before or
at the time the data is submitted. The written notice must specifically identify the data or
material to be protected and state the reasons why protection is necessary. The proprietary or
trade secret material submitted must be identified by some distinct method such as
highlighting or underlining and must indicate only the specific words, figures, or paragraphs
that constitute trade secret or proprietary information. The classification of an entire
proposal document, line-item prices and/or total proposal prices as proprietary or trade
secrets is not acceptable and will result in rejection and return of the proposal.
Offerors must submit two (2) copies of the proposal and one (1) digital copy. Proposals shall be
sealed and labeled Tega Cay Street Patching. Bids can be mailed, or hand delivered to the City
of Tega Cay (7725 Tega Cay Dr.). All bids must be received by no later than 2:00 PM EST,
October 15, 2026.
All questions pertaining to this request for bid must be submitted in writing by emailing
cholland@tegacaysc.gov no later than 4:00 PM (EST) on October 8, 2026. Only written
questions will be considered formal.
EVALUATION CRITERIA AND SELECTION PROCEDURE
The City shall have sole discretion in evaluating qualifications. The City reserves the right
to select the qualifications that it may determine to be in the best interest of the City. The
City also reserves the right to reject any and all qualifications, including that of the selected
firm if satisfactory contract negotiations cannot be concluded.
**The City of Tega Cay pays SC Sales Taxes in the amount of 7%. However, the City is exempt
from Federal Excise Taxes and will issue exemption certificates, if requested. INCLUDE ALL
APPLICABLE TAXES IN YOUR LUMP-SUM PROPOSAL COSTS.

City of
Tega Cay, South Carolina
www.tegacaysc.org
7725 Tega Cay Drive Phone: 803.548.3512
Tega Cay, SC 29708 Fax: 803.548.1400
GENERAL TERMS AND CONDITIONS
1. RECEIPT AND OPENING OF SEALED PROPOSALS:
a. Sealed proposals will be received and opened as specified in this request for bid
document.
b. The City will consider as non-responsive any proposal not prepared and submitted in
accordance with the provisions hereof and may waive any informality or reject any
and all proposals. Any proposal may be withdrawn prior to the above scheduled time
for the opening of proposals or authorized postponement thereof. Any proposal
received after the time and date specified shall not be considered.
2. PREPARATION OF PROPOSAL:
a. All proposals will be evaluated in accordance with the responsiveness to same
determined in accordance to the instructions and criteria in this document. Any
proposal not providing sufficient information and documentation to comply with the
RFP/Bid Evaluation requirements will be considered non-responsive and removed
from further consideration.
b. A proposal shall be made in the official name of the firm or individual under which
business is conducted (showing the official business address) and must be signed in
ink by a person duly authorized to legally bind the person, partnership, company, or
corporation submitting the proposal.
c. All information shall be typewritten.
d. Two (2) copies submitted in a sealed envelope. The submitted responder is required
to have printed on the envelope or wrapping containing their proposal: responder
business name and address and the proposal title. If forwarded by mail, the sealed
envelope containing the proposal must be enclosed in the outer envelope. The City
shall not be responsible for unidentified proposals.
e. Responders mailing their proposal must allow a sufficient mail delivery period to
insure timely receipt of their proposal. The City is not responsible for proposals
delayed by mail and/or delivery services of any nature. It is the responder's sole
responsibility to ensure that all documents are received by person (or office) at the
time indicated in the proposal document. No facsimile or email submissions will be
accepted.
f. Responders must clearly mark as "Confidential" each part of their offer which they
consider proprietary information that could be exempt from disclosure under Section
30- 4-40, Code of Laws of South Carolina, 1976 as amended (Freedom of
Information Act). If any part is designated as "confidential", there must be attached to
that part an explanation of how this information fits within one or more categories
listed in Section 30-4-40. The City reserves the right to determine whether this
information should be exempt from disclosure and no legal action may be brought
against the City or his agents for its determination in this regard.

City of
Tega Cay, South Carolina
www.tegacaysc.org
7725 Tega Cay Drive Phone: 803.548.3512
Tega Cay, SC 29708 Fax: 803.548.1400
g. Each responder shall acknowledge receipt of all addenda by its submission of a
proposal. It shall be each responder's responsibility to assure that all addenda have
been received. Addenda, if any, will be posted on the RFP/Bid page of the City's
website. No claim for failure to receive addenda will be considered.
3. RESPONDER QUALIFICATIONS:
To be acceptable to the City, responders must be skilled and/or licensed, if applicable, in the
class of work on which they respond, and no proposal will be considered from any responder
who is unable to show that he has actually performed considerable work of similar character
to that on which he is responding.
4. EXECUTION OF CONTRACT:
The responder to whom an award is made shall deliver to the City a Certificate of Insurance,
listing the City of Tega Cay as additional insured, prior to execution of the contract.
5. TERM OF CONTRACT AND CONTRACT DOCUMENTS:
a. The contract documents that will form the contract shall include:
i. The Complete Request for Proposals
ii. All Addenda
iii. The Successful Responder's Submitted Proposal Document
iv. Notice of Award (Verbal or Written)
v. Executed Contract
vi. Insurance Certification
b. Proposals submitted must be in a form suitable for incorporation, verbatim, into the
contract.
c. No written contract may be assigned, sublet, or transferred without the written
consent of the City Manager.
6. INSURANCE:
The successful responder shall procure, maintain, and provide proof of, insurance coverage
for injuries to persons and/or property damage as may arise from or in conjunction with, the
work performed on behalf of the City by the responder, their agents, representatives, or
subcontractors. Proof of coverage as contained herein shall be submitted within ten (10) days
after the City has provided a verbal notice of award and such coverage shall be maintained by
the Responder for the duration of the contract period.
a. Worker's Compensation - Limits as required by the Workers' Compensation Act of
SC, Employers Liability, $1,000,000.
b. General Liability insurance in the amount of $1,000,000.00.
c. Punitive damage coverage for liability insurance.
d. Professional liability insurance in the amount of $1,000,000.00.
e. Coverage Provisions
i. All deductibles or self-insured retention shall appear on the certificate.

City of
Tega Cay, South Carolina
www.tegacaysc.org
7725 Tega Cay Drive Phone: 803.548.3512
Tega Cay, SC 29708 Fax: 803.548.1400
ii. City of Tega Cay shall be listed as additional insured. This provision does not
apply to Professional Liability or Workers' Compensation/Employers'
Liability.
iii. The responder's insurance shall be primary over any applicable insurance or
self-insurance maintained by the City.
iv. Shall provide thirty (30) days written notice to the City before any
cancellation, suspension, or void of coverage in whole or part, where such
provision is reasonable.
v. All coverage for subcontractors of the responder shall be subject to all of the
requirements stated herein.
vi. All deductibles or self-insured retention shall appear on the certificate and
shall be subject to approval by the City. At the option of the City, either the
insurer shall reduce or eliminate the deductible or self-insured retention; or the
responder shall be required to procure a bond guaranteeing payment of losses
and related claims expense.
vii. Failure to comply with any reporting provisions of the policy shall not affect
coverage provided the City, its officers/officials, agents, employees and
volunteers.
viii. The insurer shall agree to waive all rights of subrogation against the City, its'
officers/officials, agents, employees or volunteers for any act, omission, or
condition of premises which the parties may be held liable by reason of
negligence.
ix. The responder shall furnish the City certificates of insurance including
endorsements affecting coverage. The certificates are to be signed by a person
authorized by the insurance company to bind coverage on its' behalf, if
executed by a broker, notarized copy of authorization to bind, or certified
coverage must be attached.
7. RIGHT TO INCREASE OR DECREASE THE AMOUNT OF WORK:
The City reserves the right to increase or decrease the amount of work under the Contract at
the unit prices quoted in the proposal received from the successful responder (if applicable).
8. LAW AND REGULATIONS:
The responder's attention is directed to the fact that all applicable Federal, State and Local
laws, statutes, ordinances, and the rules and regulations of all authorities having jurisdiction
over the project shall apply to the contract and the project throughout, and they will be
deemed to be included in the contract the same as though herein written out in full.
9. METHOD OF AWARD:
a. Contracts will be awarded to the responder whose proposal appears to serve the best
interest of the City. The successful responder will be determined as prescribed herein
this document.

City of
Tega Cay, South Carolina
www.tegacaysc.org
7725 Tega Cay Drive Phone: 803.548.3512
Tega Cay, SC 29708 Fax: 803.548.1400
b. The City reserves the right to accept or reject, in whole, in part, together or
separately, any and all responses as appears in its sole judgment to be in the best
interests of the City, or to waive any and all technicalities and informalities in
determining the action of each proposal.
10. OBLIGATION OF RESPONDER:
At the time of the opening of proposals, each responder will be presumed to have inspected
the site, if applicable, and to have read and to be thoroughly familiar with the Documents
(including all addenda). The failure or omission of any responder to examine any form,
instruction or document shall in no way relieve any responder from any obligation in respect
to this request for bid.
VENDOR AGREEMENTS
1. STATEMENT OF RIGHTS:
The City reserves the right to obtain clarification or additional information necessary to
properly evaluate a proposal. Vendors may be asked to give a verbal presentation of their
proposal after submission. Failure of vendor to respond to a request for additional
information or clarification could result in rejection of that vendor's proposal. The City
reserves the right to accept or reject any and all proposals, in whole or in part, separately or
together, with or without cause; to waive technicalities in submissions, to secure a project
that is deemed to be in the best interest of the City. The City also reserves the right to make
purchases outside of the awarded contracts where it is deemed in the best interest of the City.
2. GENERAL TERMS:
Each responder by submitting a response to the City as a result of this RFP/Bid, agrees to and
acknowledges its acceptance of and agreement with the procedures outlined below and the
terms, conditions and requirements of the applicable the City RFP/Bid document. Agreement
is evident by the submission of a response to the City. If a vendor cannot agree to these
terms, or violates these procedures, the response will be judged non-responsive and not
considered. If the procedures are violated during the evaluation process or prior to the
issuance of a contract by the City, the offer of the firm in question will be void and the City
will procure the goods/services in question from other eligible vendors.
3. SPECIFIC TERMS:
a. Any deviation from specifications in the proposal solicitation must be clearly pointed
out; otherwise, it will be considered that the items offered are in strict compliance
with these specifications, and the successful responder will be held responsible,
therefore. Unless otherwise stated, it is understood and agreed that any item offered
or shipped on this proposal shall be new and suitable for storage or shipment, and that
prices include standard commercial packaging and handling.
b. Any attempt by a vendor to influence the opinion of the City staff, or City Council, by
discussion, promotion, advertising or any procedure to promote their offer, will
constitute grounds to judge such an offer non-responsive. All offers presented to the

City of
Tega Cay, South Carolina
www.tegacaysc.org
7725 Tega Cay Drive Phone: 803.548.3512
Tega Cay, SC 29708 Fax: 803.548.1400
City will be evaluated based on the current City Code and the offer as presented to the
City on the date/time specified in the given solicitation.
c. The City reserves the right to make periodic inspections of the manner and means the
service is performed or the goods are supplied.
d. All vendors are informed that the City Manager may exercise the City's option to
extend the contract and/or purchase order under the provisions of City Code should
such extension be mutually agreeable between the City and the selected vendor.
e. The Responder agrees to secure at Responder's own expense all personnel necessary
to carry out Responder's obligations under this Proposal. Such personnel shall not be
deemed to be employees of the City nor shall they or any of them have or is deemed
to have any direct contractual relationship with the City. The City shall not be
responsible for withholding taxes with respect to the Responder's compensation
hereunder. Responder shall not hold himself out as an employee of the City and shall
have no power or authority to bind or obligate the City in any manner, except City
shall make payment to Responder for services as herein provided. Responder shall
obtain and maintain all licenses and permits required by law for performance of this
contract by him. The Responder shall have no claim against the City hereunder or
otherwise for vacation pay, sick leave, retirement benefits, social security, worker's
compensation, health or disability benefits, unemployment insurance benefits, or
employee benefits of any kind. State or Federal governments, including but not
limited to Social Security, workmen's compensation, Employment Security, sales or
use tax and any other taxes and licenses or insurance premiums required by law. The
City shall pay no employee benefits or insurance premiums of any kind to or for the
benefit of Responder or his employees, agents, and servants by reason of this
contract.
f. The responder will act in an independent capacity and not as officers or employees of
the City. The vendor shall indemnify, defend and hold harmless the City, its officers,
agents and employees from liability and any claims, suits, judgments, and damages of
any nature brought because of, arising out of, or due to breach of the agreement by
Vendor, its subcontractors, suppliers, agents, or employees or due to any negligent act
or occurrence or any omission or commission of Vendor, its subcontractors, suppliers,
agents, or employees.
g. The successful vendor shall indemnify and hold harmless the City, its officers, agents
and employees from all suits or claims of any character resulting from patent,
trademark or copyright infringement or accidents/injury at any point in the delivery of
goods/services.
h. It is the responsibility of the prospective responder to review the entire request for
proposals packet and to notify the City Manager's Office if the specifications are
formulated in a manner that would unnecessarily restrict competition. Any such
protest or question regarding the specifications or responding procedures must be

City of
Tega Cay, South Carolina
www.tegacaysc.org
7725 Tega Cay Drive Phone: 803.548.3512
Tega Cay, SC 29708 Fax: 803.548.1400
received by the City Manager's Office not less than five (5) days prior to the time set
for proposal opening. These requirements also apply to specifications or instructions
that are ambiguous.
i. Should any vendor fail to perform or comply with any provision or terms and
conditions of any documents referenced and made part hereof, the City may terminate
this contract, in whole or in part, and may consider such failure or non-compliance a
breach/default of contract. The City reserves the right to purchase any/all items or
service in default on the open market. By submittal of a response, all vendors agree to
this provision. No additional responses will be considered from a firm in default until
the default expenses are paid. No principals of a defaulting firm may submit a
response under another organization or individual name until their previous default is
settled.
j. The City may terminate this agreement with or without cause at any time. In the event
of termination by either party, uncontested fees due for services satisfactorily
performed or goods accepted prior to the termination shall be paid.
k. Submit two (2) hard copies of your response and one (1) digitized copy.
l. All submittals become the property of the City.
m. All proposals (and supporting documents) will be retained by the City for a period of
one hundred twenty (120) days from the date the proposals are opened after the
opening hour commences.
n. S.C. LAW CLAUSE: Upon award of a contract under this proposal, the person,
partnership, association, or corporation to whom the award is made must comply with
the laws of South Carolina, which require such person or entity to be authorized
and/or licensed to do business in this state. Notwithstanding the fact that applicable
statutes may exempt or exclude the successful responder from requirements that it be
authorized and/or licensed to do business in this state, by submission of this signed
proposal, the responder agrees to subject itself to the jurisdiction and process of the
courts of the State of South Carolina, to all matters and disputes arising or to arise
under the contract and performance thereof, including any questions as to the liability
for taxes, licenses, or fees levied by the State.
PAYMENT AND PERFORMANCE BONDS
A Payment and Performance Bonds may be required to be submitted to the City by the
Contractor once the bid has been awarded and before work may begin.
Payment Bonds encompass the prime Contractor's obligation to pay subcontractor and others for
material and labor used in the project. A Payment Bond guarantees that the Contractor will pay
certain bills for labor and materials (including those from subcontractors and suppliers), which
are associated with the subject contract. The Payment Bond requirement helps assure that the

City of
Tega Cay, South Carolina
www.tegacaysc.org
7725 Tega Cay Drive Phone: 803.548.3512
Tega Cay, SC 29708 Fax: 803.548.1400
Contractor provides suitable evidence of its financial condition and ability to complete the
project without financial difficulty.
The Performance Bond ensures that the project will be completed even if the prime Contractor
defaults or abandons the project. A Performance Bond guarantees contract performance by the
Contractor, according to the contract specifications, terms and conditions. The Performance
Bond requirement helps assure that the Contractor provides suitable evidence of its financial
condition and ability to complete the project without financial difficulty.