RFP 2026-02 NEPA Study

VICTOR VALLEY TRANSIT AUTHORITY
Representing the communities of Adelanto, Apple Valley, Barstow, Hesperia,
Victorville, and San Bernardino County.
REQUEST FOR PROPOSAL
RFP 2026-02
NATIONAL ENVIRONMENTAL POLICY ACT
(NEPA) STUDY
March 23, 2026

NOTICE INVITING PROPOSALS 2026-02
1. Purpose of the Procurement and Period of Performance
The Victor Valley Transit Authority (VVTA) is soliciting technical and price Proposals to provide a National
Environmental Policy Act (NEPA) Study to consider the best location for a new Transportation Center in
Victorville, CA. The period of performance will be 120 days.
2. Proposal Due Date and Submittal Requirements
Proposals must be received by 3:00 PM Pacific Time (PDT) on Thursday, April 16, 2026
2.1 Proposals shall be delivered to the following address:
Victor Valley Transit Authority
Attn: Christine Plasting, CPPB, NIGP-CPP
Procurement Manager
17150 Smoke Tree Street
Hesperia, CA 92345
2.2 Envelopes or boxes containing proposals shall be clearly labeled with VVTA's RFP number
and the solicitation title: "VVTA RFP 2026-02 NEPA Study." The Pricing Form shall be in
a separate envelope clearly marked "Pricing Form."
2.3 Proposers are requested to submit to VVTA one (1) original and one (1) electronic copy
via DVD/CD or thumb/flash drive of the proposals. As an alternative, Proposers may
submit their proposals electronically via www.publicpurchase.com. The Technical
Proposal and Pricing Proposal must be separately uploaded files on
publicpurchase.com. A Proposal is deemed to be late if it is received by VVTA after the
deadline stated above. Proposals received after the submission deadline shall be returned
unopened to the Proposer. It is the Proposer's sole responsibility to ensure that the
Proposals are received by the Procurement Department by the date and time stated
above.
3. Validity of Proposals
Proposals and subsequent offers shall be valid for a period of ninety (90) days. An award may be made
without further discussion. VVTA reserves the right to withdraw or cancel this RFP at any time without prior
notice and VVTA makes no representation that any contract will be awarded to a proposer responding to
this RFP.
4. Pre-proposal Meeting and Questions
There will not be a pre-Proposal meeting, however, the deadline for question is at 5:00 PM (PDT), Friday,
April 3, 2026. Prospective bidders are requested to submit written questions to the Procurement Manager
at cplasting@vvta.org. Responses shall be shared with all known prospective proposers by written addenda
only.
The successful Proposer will be required to comply with all applicable Equal Opportunity Laws and
Regulations.

TABLE OF CONTENTS
INSTRUCTIONS TO PROPOSERS..................................................................... 4
A. TIMELINE ................................................................................................. 4
B. PURPOSE................................................................................................. 4
C. BACKGROUND ......................................................................................... 4
D. PERIOD OF PERFORMANCE...................................................................... 5
E. EXAMINATION OF DOCUMENTS.................................................................. 5
F. VENDOR CONTACT.................................................................................. 5
G. ADDENDA TO RFP..................................................................................... 5
H EXCEPTIONS / DEVIATIONS .................................................................... 6
I. FORMAT OF PROPOSALS ......................................................................... 6
J. PROPOSAL PACKAGING REQUIREMENTS.................................................... 8
K. PRE-CONTRACTUAL EXPENSES.................................................................. 9
L. JOINT PROPOSALS .................................................................................. 9
M. TAXES .................................................................................................... 9
N. MODIFICATION OR WITHDRAWAL OF PROPOSALS....................................... 9
O. SUBCONTRACTORS AND ASSIGNMENTS..................................................... 9
P. RESERVED ............................................. ................................................. 10
Q. CONFIDENTIALITY AND PUBLIC RECORDS ACT......................................... 10
R ACCEPTANCE / REJECTION OF PROPOSALS................................................ 12
S. SINGLE RESPONSE................................................................................. 12
T. CANCELLATION OF PROCUREMENT............................................................. 13
U. AVAILABILITY OF FUNDS............................................................................. 13
V. VVTA'S RIGHTS........................................................................................ 13
W. CONFLICT OF INTEREST AND CODE OF CONDUCT .................................... 13
X. EVALUATION, NEGOTIATION AND SELECTION........................................... 14
ATTACHMENT A - SCOPE OF WORK
ATTACHMENT B - FEDERAL REGULATIONS
ATTACHMENT C - SAMPLE CONTRACT
ATTACHMENT D - PROTEST POLICY
ATTACHMENT E - REQUIRED FORMS
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INSTRUCTIONS TO PROPOSERS
A. PROPOSAL TIMELINE
Date of RFP: March 23, 2026
Agency: VICTOR VALLEY TRANSIT AUTHORITY
Address of Agency: 17150 SMOKE TREE ST., HESPERIA, CA 92345-8305
Contracting Officer: Christine Plasting, CPPB, Procurement Manager
Telephone No: (760) 995-3583
FAX No: (760) 948-1380
Email Address: cplasting@vvta.org
Pre-proposal Conference (Non-Mandatory) Not for this solicitation
Last Day for Questions 5:00 p.m. (PDT), Friday, April 3, 2026
Addenda and Answers to questions 2:00 p.m. (PDT), Thursday, April 9, 2026
Proposals Due Date 3:00 p.m. (PDT), Thursday, April 16, 2026
Anticipated Award Date May 2026
B. PURPOSE
The Victor Valley Transit Authority (VVTA) is soliciting technical and price Proposals to provide a
National Environmental Policy Act (NEPA) Study to consider the best location for a new
Transportation Center in Victorville, CA.
C. BACKGROUND
1. VVTA is a Joint Powers Authority (JPA) created in 1992 to provide comprehensive public
transit services to six incorporated towns and several unincorporated communities
(represented by the San Bernardino County Board of Supervisors) - all member
jurisdictions are in San Bernardino County, a region that covers an area of approximately
950 square miles.
2. VVTA serves the Victor Valley, a sub region of Southern California north of the Cajon
Pass, east of the Los Angeles County line, incorporating much of the Northern portion of
the Mojave Desert in San Bernardino County. Victor Valley is part of the Inland Empire, a
sub region of the Greater Los Angeles Area.
3. In addition to fixed route, rural routes, and complementary paratransit service, VVTA
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operates its BV Link - which provides intercity service from Barstow to Victorville and
down into the San Bernardino Valley; its NTC Commuter service which operates from
Victorville and Barstow to the National Training Center at Fort Irwin; a Micro-Transit
program; and a turnkey vanpool operation.
4. VVTA has been designated as a Consolidated Transportation Services Agency (CTSA)
for the North Desert Region of San Bernardino County - a very large geographic area
including responsibility for volunteer driver transportation services in Trona and Big River.
D. PERIOD OF PERFORMANCE
VVTA intends to award a Fixed Price contract for a period 120 days. VVTA may award the
contract at a time other than stated in the proposed schedule.
E. EXAMINATION OF DOCUMENTS
By submitting a proposal, the Proposer represents that it has thoroughly examined and become
familiar with the work required and documents included under the RFP.
F. VENDOR CONTACT
1. All correspondence, communication and/or contact regarding any aspect of this
solicitation is authorized only with the designated Contracting Officer identified in "A.
Proposal Schedule" above, or their designated representative. Proposers and their
representatives shall not make any contact with or communicate with any employees of
VVTA, or its directors and consultants, other than the Contracting Officer regarding any
aspect of this solicitation or offers. Ex-parte' communications with members of VVTA's
Board of Directors or any person responsible for awarding a contract, including the
Contracting Officer is prohibited under California Public Contract Code Section 20216. All
communications shall be in writing and will be made public.
2. If it should appear to a prospective Proposer that the performance of the Work under the
contract, or any of the matters relating thereto, is not sufficiently described or
explained in the RFP or Contract Documents, or that any conflict or discrepancy exists
between different parts thereof or with any federal, state, local or Agency law, ordinance,
rule, regulation, or other standard or requirement, then the Proposer shall submit a written
request for clarification to VVTA within the time period specified above.
G. ADDENDA TO RFP
VVTA reserves the right to amend the RFP at any time. Any amendments to, or interpretations
of, the RFP shall be described in the written addendum. VVTA shall provide copies of Addenda
to all prospective Proposers officially known to have received the RFP, as well as post to the
VVTA website: www.vvta.org/bids. Prospective Proposers, or their agents, shall be responsible
to collect the addendum at the address provided in "Contracting Officer" (Section A. above) or
receive t h e same otherwise. Notification of the addendum will also be electronically delivered
to all such prospective Proposers officially known to have received the RFP and to the address
provided by each prospective Proposer. Failure of any prospective Proposer to receive the
notification or addendum shall not relieve the Proposer from any obligation under its proposal
as submitted or under the RFP, as clarified, interpreted, or modified. All addenda issued shall
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become part of the RFP. Prospective Proposers shall acknowledge the receipt of each
individual addendum and all prior addendum in their proposals. Failure to acknowledge in their
proposals receipt of addendum may, at VVTA's sole option, disqualify the proposal.
If VVTA determines that the addendum may require significant changes in the preparation of
proposals, the deadline for submitting the proposals may be postponed by the number of days
that VVTA determines will allow Proposer sufficient time to revise their proposals. Any new Due
Date shall be included in the addendum.
H. EXCEPTIONS / DEVIATIONS
Using the Form for Proposal Deviation - Attachment E - State any exceptions to, or deviations
from, the requirements of this RFP, segregating "technical" exceptions from "contractual"
exceptions. Where the proposer wishes to propose alternative approaches to meet VVTA's
technical or contractual requirements, these should be thoroughly explained. If no contractual
exceptions are noted, the proposer will be deemed to have accepted the contract requirements
as set form in the Scope of Work.
I. FORMAT OF PROPOSALS
1. Proposals must be submitted and organized in the order listed below. The proposal shall
include, at a minimum, the following:
a. Cover letter - Proposer must include a letter of introduction.
b. Title Page
c. Table of Contents
d. Profile of Firm (History, Experience, Changes) - This section should include details
regarding the proposer's ability and experience to operate the project as specified
in the RFP. The following information should be included:
I. Corporate hierarchy - i.e., President, Vice President, Corporate Officers, etc....
II. Corporate overview of services or activities performed.
* History of firm - Include a brief history of the firm.
* Founding Date (month and year)
* Firm size - staff and client base
* Firm's vision and mission statement
III. Employment practices - policies and procedures, training, including safety training
and affiliation/accreditation.
IV. Location of the office from which the work will be provided and the staff allocation
at that office.
e. Identify Project team including, but not limited to:
I. Size of Project Team
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II. Education, qualifications, and specific experience in performing the work that is
being solicited in this RFP, especially related to the construction of a fueling
station - hydrogen preferred.
III. Project Organization Chart.
f. Resumes of Key Personnel
g. Commitment that key personnel will be available throughout the contract and will not
be removed without prior approval of VVTA.
h. Proposer's approach to accomplish the Scope of Work Requirements.
I. Description of proposer's approach to performing services. Proposals must
include a description of the services to be rendered via the scope of work
including a detailed proposal.
II. Provide a work plan or description of how the work will be performed by the
contractor. (e.g. - outline a proposed work plan and methodologies that will be
employed to accomplish the work)
III. The name of the Project Manager / Liaison and a list of personnel to be assigned to
the project and the roles and qualifications.
IV. Indicate whether your firm will be subcontracting portion(s) of the work.
If so, indicate the name of the subcontractor, the portion of the work to be
subcontracted, and their State of CA Contractor's License Number (if
applicable).
V. Describe your firm's approach to resolving problems that may be encountered in
the field.
i. Summary of Contracted Services
I. Proposer must identify all areas that will be subcontracted and name of the firms
performing such work. List their key personnel and their qualifications.
II. Proposer must list all services, equipment, and facilities that the proposer has
provided and/or operated under contract during the past five (5) years. Include
company name, address, phone number, and contact.
III. VVTA reserves the right to interview any organization and visit any of the
facilities listed as subcontractors.
j. Required Forms (See Attachment E)
k. Any other information required by this RFP or its addenda which may not be
listed above.
l. Cost/Price Proposal - Proposers shall submit proposed pricing to provide the
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products/services for the work described in Attachment A - Scope of Work.
2. Firms may include additional information, however, do NOT attach terms and
conditions that conflict with the RFP, as your firm's proposal may be deemed non-
responsive.
J. PROPOSAL PACKAGING REQUIREMENTS
1. Please note that all addenda must be acknowledged. The proposer is instructed to use
Attachment E - Acknowledgement of Addenda - to acknowledge all addenda released
during this solicitation.
2. Original proposal plus one (1) electronic copy, OR via www.publicpurchase.com,
must be received at the address shown in "Proposal Schedule" (Section A) not later than
3:00 PM (PDT) on Thursday, April 16 2026. All labor; equipment, materials, and training
shall be furnished in strict accordance with the delivery schedule and the Contract terms
and conditions. All Proposals shall be valid for a period of ninety (90) days.
3. Proposals received after the time and date due will be rejected without consideration or
evaluation and returned, unopened, to the return address on the package received. Under
no circumstances will any proposal be accepted after the due date and time in accordance
with PCC 10168.
4. Proposer shall submit the Cost/Price Proposal (Attachment E) in a separate envelope
marked "Pricing Proposal". Prices are to be quoted including California State and Local
Sales Tax (the current tax rate for Hesperia is 7.75%). Proposer shall pay all taxes which
are legally enacted at the time bid is submitted and shall secure and pay for all permits and
government fees, licenses, and inspections necessary for the proper execution and
completion of the Contract.
6. Proposals including all submittal documents and including price elements shall be submitted
by the due date specified, in two packages identified as "VVTA RFP 2026-02 NEPA
STUDY" and "VVTA RFP 2026-02 - COST/PRICE PROPOSAL" On
Publicpurchase.com, please upload the technical proposal and the Cost/Price
proposal as two SEPARATE documents in the portal.
7. NO COST, PRICE OR FINANCIAL INFORMATION OF ANY KIND SHALL BE INCLUDED
IN PACKAGE NO. 1, NOR IN ANY OF THE PROPOSAL DOCUMENTS THAT WILL BE
INCLUDED IN THIS PACKAGE.
8. If a Proposer is submitting their proposal electronically through
publicpurchase.com, a copy of any required originals (notarized document, bonds,
etc....) must be included with their proposal. The original NOTARIZED documents
must be received by VVTA not later than 5 business days after the Proposal Due
Date.
K. PRE-CONTRACTUAL EXPENSES
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1. VVTA shall not be liable for any pre-contractual expenses incurred by any Proposer in
preparation of its proposal. The proposer shall not include any such expenses as part of
their proposal.
2. Pre-contractual expenses are defined as expenses incurred by the proposer in:
a. Preparing a proposal in response to this RFP.
b. Submitting that proposal to VVTA.
c. Negotiating with VVTA any matter related to this proposal; and
d. Any other expenses incurred by proposer prior to date of award, if any, of the
Agreement.
L. JOINT PROPOSALS
Where two or more firms desire to submit a single proposal in response to this RFP, they should
do so on a prime/subcontractor basis rather than as a joint venture.
M. TAXES
Proposals are subject to State and Local sales taxes. However, VVTA is exempt from the
payment of Federal Excise and Transportation Taxes. The proposer is responsible for payment
of all taxes for any goods, services, processes, and operations incidental to or involved in the
contract.
N. MODIFICATION OR WITHDRAWAL OR PROPOSALS
1. A modification of a proposal already received will be accepted by VVTA only if the
modification is received prior to the Proposal Due Date or is specifically requested by
VVTA. All modifications shall be made in writing and executed and submitted in the same
form and manner as the original proposal.
2. A Proposer may withdraw a proposal already received prior to the Proposal Due Date by
submitting, in the same manner as the original proposal, to VVTA a written request for
withdrawal executed by the Proposer's authorized representative, in accordance with
(California Public Contract Code) PCC 10169. After the proposal Due Date, a proposal
may be withdrawn only if VVTA fails to award the contract within the proposal validity
period prescribed in "Due Date" or any agreed upon extension thereof. The withdrawal
of a proposal does not prejudice the right of a Proposer to submit another proposal within
the time set for receipt of proposals. PCC Section 10169 does not authorize the
withdrawal of any bid after the time fixed in the Public Notice for the opening of bids.
3. This provision for modification and withdrawal of proposals may not be used by a Proposer
as a means to submit a late proposal and, as such, will not alter VVTA's right to reject a
proposal.
O. SUBCONTRACTORS AND ASSIGNMENTS
1. Pursuant to the provisions of PCC 4104, every proposer shall in the proposal set forth:
a. The name and location of the place of business (address) of each subcontractor
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who will perform work or labor or render service to the proposer in or about the
work in an amount in excess of one-half of one percent of the proposer's total
proposal; and
b. The portion of the work that will be done by each subcontractor. The proposer shall
list only one subcontractor for each portion of work as defined by the proposer in its
proposal.
c. The dollar amount of the work which will be done by each subcontractor.
2. Proposer shall complete form entitled "List of Subcontractors (Attachment E)" with the
above requested information.
P. RESERVED
Q. CONFIDENTIALITY AND PUBLIC RECORDS ACT
Access to government records is governed by the State of California Public Records Act.
(Government Code Section 6250 et. seq.) Except as otherwise required by state law, VVTA
will exempt from disclosure proprietary information, trade secrets and confidential commercial
and financial information submitted in the proposal. Any such proprietary information, trade
secrets of confidential commercial and financial information, which a Proposer believes should
be exempted from disclosure, shall be specifically identified, and marked as such. Blanket-
type identification by designating whole pages or sections containing proprietary information,
trade secrets or confidential commercial and financial information will not ensure confidentiality.
The specific proprietary information, trade secrets or confidential commercial and financial
information must be clearly identified as such.
Proposer fully understands the scope of work/specifications and has carefully checked all
words and figures inserted in said RFP and further understands that VVTA will no way be
responsible for any errors or submissions in the preparation of this proposal.
1. Exclusive Property
a. Responses to this Proposal have become the exclusive property of VVTA and are
subject to the California Public Records Act.
b. Those elements of each Proposal that are trade secrets, as the term is defined in
California Civil Code section 3426.1 (d) or otherwise exempt by law from disclosure
and which are not prominently marked as TRADE SECRET, CONFIDENTIAL or
PROPRIETARY may be subject to disclosure.
2. Disclosure of Records
a. Upon a request for records from a third party regarding this proposal VVTA will notify
in writing the party involved. The party involved must respond within twenty (20)
calendar days with the identification of any and all "proprietary, trade secret, or
confidential commercial or financial" information and the party involved shall agree to
indemnify VVTA for its defense costs, (Including reasonable attorney fees) associated
with its refusal to produce such identified information; otherwise, the requested
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