Capital Program Administration

Location:	District of Columbia
Posted:	May 12, 2026
Due:	Jun 5, 2026
Agency:	Airports Council International
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services U - Education and Training Services
Publication URL:	To access bid details, please log in.

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Cherelle L Parker, Mayor

Tracy Borda, Interim Chief Executive Officer, Philadelphia International Airport

The City of Philadelphia

REQUEST FOR PROPOSALS FOR

CAPITAL PROGRAM ADMINISTRATION

WORK SUMMARY:

The successful Applicant shall assist Aviation staff with various administrative and

accounting tasks related to coordinating and tracking capital program activities, such

as: funding, cashflow phasing, grant management, invoice processing, request for

proposal and bid specification development, contracts and contract administration,

and other matters as directed by Aviation.

PROPOSED COMPENSATION:

To not exceed $3,725,000

RFP ISSUE DATE:

May 5, 2026

RESPONSE DEADLINE:

No later than 5 pm Philadelphia Time on June 5, 2026, A complete proposal must be

submitted by this time to be considered. Proposals in-process are incomplete.

PRE-PROPOSAL MEETING:

A pre-proposal meeting will be held on May 12, 2026 at 10 am, Philadelphia Time. It is highly

recommended that all proposers attend.

https://teams.microsoft.com/meet/218869238234923?p=YGGnV1uauHXze3MaJo

OFFICIAL RFP CONTACT:

Courteney Henderson

Procurement Specialist Supervisor

Courteney.Henderson@phl.org

SUBMISSION REQUIREMENTS:

All proposals must be submitted electronically to the correct contract opportunity established

for this RFP (identified by opportunity number) through eContract Philly at

https://philawx.phila.gov/econtract/

TABLE OF CONTENTS

1. INTRODUCTION................................................................................................................ 4

1.1 Values.................................................................................................................................... 4

1.2 Contracting with the City of Philadelphia .......................................................................... 4

1.3 Contacting Us ....................................................................................................................... 4

1.4 Feedback about this RFP ..................................................................................................... 5

2. THE OPPORTUNITY.............................................................................................................. 6

2.1 Summary .............................................................................................................................. 6

2.2 Background .......................................................................................................................... 6

DESCRIPTION OF PHILADELPHIA AIRPORT SYSTEM............................................................. 6

a. Philadelphia International Airport ................................................................................. 6

2.3 RFP Schedule ........................................................................................................................ 8

2.4 Outcome Goals .................................................................................................................... 8

2.5 Award Terms ........................................................................................................................ 9

3. SCOPE OF WORK............................................................................................................ 10

3.1 Description of Services ..................................................................................................... 10

3.2 Performance Metrics, Contract Management & Payments........................................... 17

4. HOW TO SUBMIT YOUR RESPONSE ............................................................................ 18

4.1 What You Must Include in Your Proposal ........................................................................ 18

4.2 How To Submit Your Application...................................................................................... 21

4.3 Proposal Binding................................................................................................................ 23

5. HOW WE CHOOSE......................................................................................................... 24

6. GENERAL RULES GOVERNING RFPs/PROPOSALS ...................................................... 25

6.1 Health Insurance Portability and Accountability Act (HIPAA)......................................... 26

6.2 Special Rules Applicable to Joint Ventures....................................................................... 26

6.3 Mandatory Political Contribution Disclosures and Penalties......................................... 26

6.4 Political Contribution Limits for City Contractors ........................................................... 27

6.5 City Employee Conflict Provision ...................................................................................... 27

6.6 Reservation of Rights......................................................................................................... 27

6.7 Confidentiality and Public Disclosure .............................................................................. 28

APPENDICES...................................................................................................................... 29

Appendix A – General Provisions............................................................................................ 29

Appendix B - City of Philadelphia Tax and Regulatory Status and Clearance Statement .. 31

Appendix C - City of Philadelphia Insurance Requirements................................................. 32

1. INTRODUCTION

1.1 Values

The City of Philadelphia is committed to ensuring all businesses have access to contracting

opportunities with the City and seeks to promote the economic development of small and local

businesses.

IF ELIGIBLE, YOU ARE ENCOURAGED TO:

✓ Apply for Local Business Entity (LBE) certification with City’s Procurement Department. If

you provide your LBE status and/or promise to have a Local Impact, this must be used by

the contracting department as a positive factor in evaluation and potential selection.

Additionally, some opportunities are exclusively reserved for LBE certified businesses.

✓ Get Paid Faster! Enroll on the Vendor Payment Portal to effortlessly submit electronic

invoices and monitor payment progress 24/7. The process of submitting invoices through

the Vendor Payment Portal is user-friendly, efficient, and free.

1.2 Contracting with the City of Philadelphia

Consistent with our values, the City requires that all contractors and subcontractors comply with all

applicable laws, regulations, and policies, including:

CITY BUSINESS

LICENSES AND

PERMIT

REQUIREMENTS

PAYMENT OF CITY

BUSINESS TAXES

OR OTHER

INDEBTEDNESS

OWED TO THE CITY

CHAPTER 17-1300.

PHILADELPHIA 21ST

CENTURY MINIMUM

WAGE AND BENEFITS

STANDARD

Please closely review the City’s contract attachments including the standard terms and conditions

found in the General Provisions under Appendix A of this RFP. Any contract resulting from this RFP

will incorporate and be governed by these documents.

1.3 Contacting Us

For technical assistance with the eContract Philly website, email eContractPhilly@phila.gov or call

(215) 686-4914.

• Please note the phone number provided is not a live helpline.

• Allow for two (2) business days prior to any application deadline to receive a response to

your request. The City will not extend a deadline even if it has not responded to your

question or request.

• All other questions regarding the RFP, including substantive questions, must be submitted in

accordance with Section 2.3. Applicants are otherwise prohibited from contacting City

representatives concerning this RFP or related matters.

1.4 Feedback about this RFP

The City recently updated the design of the RFP we use for Professional Services, and would like

feedback from vendors. If you have feedback you would like to share, please complete this voluntary

survey. Thank you.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Capital Program Administration

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See also