SECTION 00 1101 – NOTICE TO BIDDERS
PART
1
- GENERAL
Notice is hereby given that Madison County, Montana, by and through its Commission, hereinafter referred to as the Owner, shall accept sealed bid packages for the construction of the Madison County Courthouse Addition & Renovation project located in Virgina City, Montana – Project #25005 Bid Package. The Project will be constructed as a single Bid Package.
Sealed bids shall be accepted
at the Madison County Board of Commissioners Office, 111 East Wallace Street, PO Box 278, Virginia City, Montana 59755 until 9:30AM MST, Tuesday, March 31, 2026.
Bids received after the listed time and date shall be returned unopened. Bids received prior to this time shall be opened and publicly read at the regular Madison County Board of Commissioners Meeting scheduled to take place at the First Floor Public Meeting Room, Administrative Office Building, 103 West Wallace Street, Virginia City, Montana on Tuesday, March 31, 2026 at 10:00AM MST, following the bidding deadline. After proposals have been opened, they will be reviewed by the Owner and the Architect and taken on advisement. All interested citizens are invited to attend.
A Pre-bid Meeting will be held at 1:00PM (Local Time) on Tuesday, March 17, 2026
, at First Floor Public Meeting Room, Administrative Office Building, 103 West Wallace Street, Virginia City, Montana. ALL PRIME CONTRACTORS INTERESTED IN BIDDING ARE REQUIRED TO ATTEND. Potential bidders who do not attend this required meeting will be disqualified. Immediately following the Pre-Bid Meeting contractors are invited to attend a project site walk-thru with the Architect who will highlight items included in the project scope. Subcontractors and other interested parties are encouraged to attend.
The existing courthouse building will be open on March 18, March 19, and March 20, 2026 from 10:00AM – noon local time for interested parties to further observe interior and exterior building conditions. Please make arrangements with the office of the Madison County Board of Commissioners by email at
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or by phone: (406)898-5507.
Plans and Specifications for the Project are on file and may be obtained at the following locations after 3:00PM (MST), Wednesday, February 25, 2026:
Billings Builder Exchange
Bozeman Plan Room
Butte Builder’s Exchange
Great Falls Builder’s Exchange
Helena Plans Center
Flathead Valley Plans Exchange
Missoula Plans Exchange
https://www.montanabid.com/
Reproduction and delivery cost as determined by each independent plan room is the responsibility of the contractor and is not refundable. Purchase of partial sets does not waive the Prime Bidders’ responsibility to provide a complete bid. Plans and Specifications will also be available for viewing at the offices of the Madison County Board of Commissioners, 111 East Wallace Street, Virginia City, Montana.
The work to be performed and the bid to be submitted shall include sufficient and proper sums including but not limited to demolition, general construction, mechanical installation, labor, equipment, materials, permits, licenses, insurance, and other costs incidental to and required for the construction of the Project.
Each bid must be enclosed in a sealed envelope clearly marked and bearing the following on the outside of the envelope:
Madison County Courthouse Addition & Renovation
Project
Virgina City, Montana
Bid Package
Project #25005
Name of Bidder
Address of Bidder
All bids must be submitted on the bid form as included in the Project Specifications.
Each bidder must provide a bid bond or other security in the amount of 10% of the bid price to protect and indemnify the County against the failure or refusal of the bidder to enter into the contract, if awarded. The bond or other security is subject to forfeit if the bidder fails to enter into a contract within 30 days of bid acceptance. The bid bond or other security must be in the form specified in MCA 18-1-203 and payable to the County. Although other forms of security are allowed, the most common forms are cashier’s check or bond executed by a surety corporation. Bid security is returned to bidders whose bids are not accepted.
Approved performance and payment bonds guaranteeing faithful and proper performance of the work and materials, to be executed by an acceptable surety company, will be required of the Contractor at the time of contract execution. The bonds will be in the amount of 100% of the Contract Price and must be in full force and effect throughout the term of the Construction Contract plus a period of twelve (12) months from the date of substantial completion.
The Owner reserves the right to reject any bid, or all bids, or to accept any bid or bids, and to waive any and all informalities in bidding. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered. A conditional or qualified Bid will not be accepted.
Award will be made to the low, responsive, responsible bidder meeting the required qualifications as stated in the Project Specifications.
The low, responsive, responsible bidder must not be
debarred, suspended, or otherwise be excluded from or ineligible for participation.
All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the project throughout.
Bids shall be properly and completely executed on the bid form included in the Specifications. The Bidder shall be required to submit a current Financial Statement. A copy of the proposed Financial Statement to be submitted with the bid is included in the Project Specifications. The Owner may make such investigations as deemed necessary to determine the ability of the Bidder to perform the work and the Bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Owner that such Bidder is properly qualified to carry out the obligations of the Agreement and to complete the work contemplated therein
.
Each Bidder is responsible for inspecting the project site(s) and for reading and being thoroughly familiar with the Contract Documents and Specifications for the Bid Package. The failure or omission of any Bidder to do any of the foregoing shall in no way relieve any Bidder from any obligation with respect to its Bid.
Wage rates, including fringe benefits and travel allowances, on the project shall not be less than the most current Montana Prevailing Wage Rates published by the Montana Department of Labor and Industry as of one week prior to the established bid date. The successful bidder will be required to comply with all laws related to public works contracts, including maintenance of payroll records and posting of wages. Montana Prevailing Wage Rates are included in the bid specifications and can also be found at:
https://erd.dli.mt.gov/labor-standards/state-prevailing-wage-rates/
In accordance with MCA 18-2-403, Contractors shall be required to give preference to the employment of bona fide Montana residents in the performance of the work.
Bidders shall be required to comply with the applicable provisions of the MADISON COUNTY PROCUREMENT POLICY adopted December 2, 2025 via Resolution 65-2025.
Questions on the project should be directed to the Architect on or before 4:00PM (MST), Friday, March 20, 2026.
ARCHitecture trio, inc.
PO Box 34
Virginia City, MT 59755
(406) 624-3410
Attn: Patricia Jacobs, R.A.
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All questions will be answered in a final addendum to the construction documents, to be released by Tuesday, March 24, 2026 to all registered prospective bidders.
