Gym Floor Full Sand Refinish Bid -Seven Oaks Park Community Center

Location:	South Carolina
Posted:	Feb 2, 2026
Due:	Feb 17, 2026
Agency:	State of South Carolina - State Fiscal Accountability Authority(SFAA)
Type of Government:	State & Local
Category:	72 - Household and Commercial Furnishings and Appliances 78 - Recreational and Athletic Equipment Z - Maintenance, Repair or Alteration of Real Property
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Irmo Chapin Recreation Commission

Bid Invitation

Bid Title: Gym Floor Full Sand Refinish Bid – Seven Oaks Park Community Center

200 Leisure Lane, Columbia SC 29210

Mailing/Posting Date:

2/02/26

Bids will be received until: 2/17/26 At 2:00PM 5605 Bush River Road, Columbia SC 29212

Direct inquiries to:

Mike Hudson, Project Manager

(803)213.2047

Bids should be mailed to:

Mike Hudson, Project Manager

Irmo Chapin Recreation Commission

5605 Bush River Road

Columbia, SC 29212

Or hand carried to:

Administrative Office

Irmo Chapin Recreation Commission

5605 Bush River Road

Columbia, SC 29212

SUBMITTER INFORMATION

Vendor Name:

__________________________________________________________

Street Address/PO Box: __________________________________________________________

City, State, Zip Code: __________________________________________________________

Federal I.D./SSN:

__________________________________________________________

Contact Person:

__________________________________________________________

E-mail Address:

__________________________________________________________

Telephone Number: __________________________________________________________

Facsimile Number: __________________________________________________________

MUST BE SIGNED TO BE VALID

I understand that Irmo Chapin Recreation Commission (ICRC) reserves the right to reject any and all

proposals, the right in its sole discretion to accept the proposal it considers more favorable to ICRC’s

interest, and the right to waive minor irregularities in the procedures. ICRC further reserves the right to

reject all proposals and seek new proposals when such procedure is reasonably in the best interest of ICRC.

ICRC also reserves the right to award portions of this bid to separate vendors. I also certify that this

proposal is made in all respects fair and without collusion or fraud. I agree to abide by all conditions of this

proposal and certify that I am authorized to sign this proposal.

Authorized Signature: __________________________________________________________

Name (typed or printed):__________________________________________________________

Title:

__________________________________________________________

SUBMISSION REQUIREMENTS

IRMO CHAPIN RECREATION

COMMISSION (ICRC)

Administration Office

5605 Bush River Road

Columbia, SC 29212

BID Date:

Contact:

Email:

Phone:

2/02/26.

Mike Hudson

Project Manager

mhudson@icrc.net

(803)213-2047

1. A PROPOSAL MUST BE RECEIVED AT THE ABOVE MAILING ADDRESS NO LATER THAN

TIME ON DATE. 2/17/26 At 2:00PM ATTENTIONED TO MIKE HUDSON (as stated above).

2. SUBMITTER INFORMATION AND SIGNATURE PAGE (Pg 1), SUBMISSION REQUIREMENTS

(Pg 2 & 3)

3. QUESTIONS

All questions regarding this bid must be submitted in writing and faxed or emailed to Mike Hudson at

(803)213-2047 or mhudson@icrc.net. Reponses to questions will be distributed to all firms, which

have received an original bid from Irmo Chapin Recreation Commission.

4. INFORMATION AND INSTRUCTIONS

All bid sheets and this form must be submitted in a sealed envelope. The face of the envelope shall

contain the bid title Gym Floor Full Sand Refinish Bid – Seven Oaks Park Community Center,

and the date and time of bid opening. Bids not submitted on this bid form will be subject to rejection.

The Commission assumes no responsibility for unmarked or improperly marked envelopes. Bids,

amendments or withdrawal requests must be received by the time advertised for bid opening. It is the

vendor’s sole responsibility to insure that bid documents are received by the time and date indicated

in the solicitation notice. All prices and notations shall be printed in ink or typewritten. Errors shall be

crossed out and corrections entered and initialed by the person signing the bid. No bid shall be altered

or amended after the specified time for opening. By submission of a bid, the vendor shall guarantee

that all goods and services shall meet the requirements of the solicitation.

To Request a Site Visit Contact:

Andrea Harris, Seven Oaks Director 803-213-1195 or aharris@icrc.net 200 Leisure Lane, Columbia

SC 29210

Scope of Work:

The Irmo Chapin Recreation Commission requesting bids for full sand down refinish of gym floor at

Seven Oaks Park Community Center. 128’ x 102’ approx. 13,056 square feet. (2) Basketball Courts

and (2) Volleyball Courts.

IRMO CHAPIN RECREATION

COMMISSION (ICRC)

Administration Office

5605 Bush River Road

Columbia, SC 29212

BID Date:

Contact:

Email:

Phone:

2/02/26.

Mike Hudson

Project Manager

mhudson@icrc.net

(803)213-2047

Specifications for Full Sand Down Refinish .

• Sand floor down to bare wood to remove old finish and paint and achieve a smooth and

level surface.

• Repair or replace any loose or damage boards, fill cracks and gaps with wood fillers if

needed.

• Apply two coats of specialized gym floor sealer to protect wood from moisture and

provide a base for the finish.

• Paint new game lines and court markings. (2) Basketball Courts and (2) Volleyball

Courts.

• Apply two to three coats of high-durability gym floor finish/polyurethane, each coat

should be lightly buffed to ensure the next coat adheres properly.

• Use plastic sheeting to manage high volume dust areas.

• Contractors’ responsibility to remove baseboards and thresholds and re-install if

necessary.

IRMO CHAPIN RECREATION

COMMISSION (ICRC)

Administration Office

5605 Bush River Road

Columbia, SC 29212

BID Date:

Contact:

Email:

Phone:

2/02/26.

Mike Hudson

Project Manager

mhudson@icrc.net

(803)213-2047

. Hold Harmless and Indemnification - The contractor shall protect, save, and keep the ICRC

forever harmless and indemnified from any damages (including fines or penalties) arising as a

result of accidents, injuries, or other occurrences, caused by the negligence or willful conduct

of the contractor, its employees, or subcontractors on the Property to conduct the painting

activities contemplated herein, regardless of who the injured party may be. Notwithstanding the

foregoing, ICRC shall not be responsible for that proportionate share of the damages arising

from the negligent or willful conduct of the contractor, its employees, or sub-contractors.

Environmental Indemnification and Hold Harmless - The contractor shall indemnify and

hold the ICRC harmless from any and all claims, demands, judgments, orders, or damages

resulting from hazardous substances discharged onto the Property by the contractor, its

employees, or sub-contractors in connection with the demolition or disposal activities

contemplated herein. The term “hazardous substances,” as used herein, shall mean any

substance heretofore or hereafter designated as hazardous under the Resource Conservation

and Recovery Act, 42 U.S.C. Sec. 6901 et seq.; the Federal Water Pollution Control Act, 33

U.S.C. Sec. 1257 et seq.; the Clean Air Act, 42 U.S.C. Sec. 2001 et seq.; the Comprehensive

Environmental Response Compensation and Liability Act of 2080, 42 U.S.C. Sec. 9601 et

seq.; or the Hazardous Waste Cleanup-Model Toxics Control Act, RCW 70.105D, all as

amended and subject to all regulations promulgated there under.

Bid Submittal Requirements

Bidders will provide the following information

I. Provide copy of certificate of insurance.

II Provide at least three references of commercial or institutional customers who had similar work

conducted by your company.

III. Provide time frame to complete work.

IV. Supply all documentation of licenses and certification required.

IRMO CHAPIN RECREATION

COMMISSION (ICRC)

Administration Office

5605 Bush River Road

Columbia, SC 29212

BID Date:

Contact:

Email:

Phone:

2/02/26.

Mike Hudson

Project Manager

mhudson@icrc.net

(803)213-2047

Bid Submittal Document

All bid components are required to be filled in for bid to be eligible for consideration

Bid Components

Total For All Labor and Materials

$_____________

Comments:

-----------------------------------------------------------------------------------------------------------------

Company Name:_______________________________________________________

Address:__________________________________________ Ph. ________________

Company Representative: ___________________________ Title:______________

Signature: _____________________________________ Date:__________________

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Gym Floor Full Sand Refinish Bid -Seven Oaks Park Community Center

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