Purchase and Delivery of Class II Recycled Aggregate Base to the Billy Wright Landfill

PH: 209.723.4481
FAX: 209.384.3109
7040 N. Highway 59
Merced, CA 95348
Release Date: October 9, 2026
Project No. IFB20261009-2MCRWMA
Invitation for Bids
for
Purchase and Delivery of Class II Recycled Aggregate Base to the
Billy Wright Landfill
Notice is hereby given that Bids are being solicited by the Merced County Regional Waste Management
Authority (MCRWMA), a California joint powers authority, for performance of all Work necessary to
complete the Project in accordance with the Project Requirements described herein. Please carefully read
and follow the instructions provided. Bidders are responsible for making certain that their bid is complete
and is received by MCRWMA on or before the closing deadline.
Bids shall be emailed to: Alexandra Arroyo, Procurement Specialist II, at procurements@mcagov.org. The
email subject line shall read as follows: IFB20261009-2MCRWMA - Purchase and Delivery of Class II
Recycled Aggregate Base to the Billy Wright Landfill - Email Submission Deadline October 30, 2026, 10:30
a.m., PDT [insert contractor name here].
Bids received/email timestamped after the closing deadline will be rejected.
Bids will be publicly opened and read via a conference call on October 30, 2026 at 11:00 a.m., PDT. Bids
must remain effective for 90 days from Bid opening to allow for adequate review time and award of a
contract.
The Merced County Association of Governments Purchasing Policy and all of its provisions are
incorporated by this reference.
MCRWMA is not liable for any costs incurred by Bidders in responding to this Invitation for Bids (IFB). All
bids submitted in response to this solicitation shall become the property of MCRWMA. Bids shall remain
confidential until issuance of the Notice of Award, after which they shall become public records subject
to disclosure under the California Public Records Act, except to the extent exempt from disclosure under
applicable law. Bidders shall clearly identify any information that they contend is confidential, proprietary,
or otherwise exempt from disclosure and shall submit a redacted copy of the Bid identifying the
information the Bidder contends should be withheld. The Bidder's identification or redaction of
information does not determine whether such information is exempt from disclosure under the California
Public Records Act. MCRWMA will independently determine whether information is subject to disclosure
in response to a request for public records and may disclose information notwithstanding a Bidder's
designation or redaction if MCRWMA determines that disclosure is required by law. Failure to provide a
redacted copy may result in disclosure of the Bidder's entire Bid.
Please direct inquiries to Alexandra Arroyo, Procurement Specialist II, via email at
procurements@mcagov.org.
IFB20261009-2MCRWMA Page 1 of 26

TABLE OF CONTENTS
Cover Page 1
Table of Contents 2
Bidder's Submittal Checklist 3
Definitions 4
Section I - General Information 5
Section II - Requirements - Scope of Work 7
Section III - Submittals 10
Section IV - Basis of Award, Selection Process, and Protests 12
Pricing Schedule 14
Certification 16
Nondebarment Certification 17
Reference List 19
Sample Agreement 20
Supporting Documents
Supporting documents for this project are available in the project Dropbox folder at the following link:
https://www.dropbox.com/scl/fo/0s0jnnuv4ybidxfndbr98/ABQY70A2cAHCYNVeq6OAKOc?rlkey=h7w60
28grvykpx44386rnr6hv&st=30gpc0zi&dl=0
Bidders are responsible for reviewing all supporting documents in preparation of their bid.
IFB20261009-2MCRWMA Page 2 of 26

BIDDER'S SUBMITTAL CHECKLIST
This checklist is provided to assist Bidders with submitting a complete Bid. Bidders are to submit Bid as
noted below and are to include this checklist with Bid.
1. _____ Cover Letter and Bidder Information
2. _____ Bidder's Submittal Checklist
3. _____ Table of Contents
4. _____ Section One - Certification, Nondebarment Certification, and Reference List
5. _____ Section Two - Acknowledgment of Scope of Work
6. _____ Section Three - Pricing Schedule
7. _____ Section Four - Review of Sample Agreement
A simple cover page noting each Section before each Section begins in your bid is acceptable. For
example, a single page noting "Section One."
Non-submittal of any requested item may be considered non-responsive.
IFB20261009-2MCRWMA Page 3 of 26

DEFINITIONS
Agreement - The Agreement constitutes the entire contract between MCRWMA and the selected Bidder.
Term may be used interchangeably with Contract.
Authorized Representative - Person who has the legal authority to enter into and sign contracts on
behalf of the organization.
Bid - The complete written response submitted by a Bidder in accordance with the requirements of this
IFB.
Closing Deadline - The last day and time the Bid must be received via email to
procurements@mcagov.org. Term may be used interchangeably with Submission Deadline.
Contract - The Contract constitutes the entire agreement between MCRWMA and the awarded Bidder.
Term may be used interchangeably with Agreement.
Contract Documents - All documents governing the Project, including the Agreement, Bid, addenda,
specifications, General Conditions, plans, attachments, and any authorized amendments or
modifications.
Contractor - The Bidder awarded the Contract derived from this IFB.
Completion Date - The date established in the Notice to Proceed by which the Contractor must complete
the Work, including any extension approved by MCRWMA.
Day(s) - Unless otherwise specified, all references to any "day" or number of "days" shall mean
consecutive calendar days (including all holidays and weekends).
MCAG - Merced County Association of Governments, a joint powers authority, established under
California Government Code Section 6500 et seq.
MCRWMA - Merced County Regional Waste Management Authority, a Joint Powers Authority,
established under California Government Code Section 6500 et seq. May also be referenced as The Owner
or Owner's Authorized Representative (OAR) or Authority.
Selected Bidder/Vendor - The Bidder selected by MCRWMA to provide the materials and delivery
services specified in this IFB.
Subcontractor(s) - Any person, entity, or organization, to which Contractor, or MCRWMA, has delegated
any of its obligations hereunder.
Work - All labor, materials, equipment, services, and other items required of the Contractor to complete
IFB20261009-2MCRWMA Page 4 of 26

SECTION I - GENERAL INFORMATION
1.1 PURPOSE
MCRWMA invites the submission of bids for the purchase and delivery of approximately 500 tons of 34-
inch Class II Recycled Aggregate Base to the Billy Wright Landfill.
MCRWMA intends to award one contract under this IFB to the lowest responsive, responsible Bidder.
1.2 AGENCY INFORMATION
MCRWMA, created in 1972, is a California JPA comprised of seven member agencies: City of Atwater, City
of Dos Palos, City of Gustine, City of Livingston, City of Los Banos, City of Merced, and the County of
Merced and governed by the MCRWMA Governing Board. Established for the purpose of coordinating
and managing two regional landfills in Merced County, the role of MCRWMA was expanded in the 1990's
to include activities mandated by the California Integrated Waste Management Act. The MCRWMA
Governing Board has been designated as the governing body for MCRWMA operations.
MCRWMA is responsible for managing the solid waste, green waste, organic materials, recyclable
materials, and household hazardous waste (HHW) programs for its member agencies, including
developing and implementing programs that assist its member agencies to meet related State mandates.
MCRWMA owns and operates 2 landfills: Highway 59 landfill and the Billy Wright (BW) landfill, located on
the east and west side of the county, respectively. Both offer waste disposal, HHW services, and the
transfer of recyclable and organic materials.
1.3 CONTRACT DURATION
The contract term shall commence upon execution of the Agreement and remain in effect until all
materials ordered have been delivered, accepted by MCRWMA and all contractual obligations have been
fulfilled. The contract is contingent upon agreed-upon services, available funding and successful
performance. The contract will be a fixed price contract.
1.4 IFB SCHEDULED ACTIVITIES
To the extent possible, the following schedule shall be used for the procurement process. MCRWMA
reserves the right to modify the dates below as necessary.
a. IFB Distributed October 9, 2026
b. Questions/Clarifications due via email by October 19, 2026 12:00 p.m.
c. Addendum(s) and Responses Posted by October 23, 2026
d. Deadline for Bid Submittal via Email October 30, 2026 10:30 a.m.
e. Bid Opening Call October 30, 2026 11:00 a.m.
f. Notice of Award November 6, 2026
g. Contract Execution/Notice to Proceed November 16, 2026
IFB20261009-2MCRWMA Page 5 of 26

1.5 QUESTIONS, CLARIFICATIONS AND/OR REVISIONS
Bidders are expected to raise any questions, noted errors, discrepancies, ambiguities, exceptions,
additions, or deficiencies they have concerning this IFB via email to procurements@mcagov.org no later
than 12:00 p.m. October 19, 2026.
If a Bidder fails to notify MCRWMA of any condition stated above that reasonably should have been known
to the Bidder, and if a contract is awarded to that Bidder, the Bidder shall not be entitled to additional
compensation or time by reason of the error or its correction.
Revisions to this IFB will only be made by official addendum issued by MCRWMA. Addenda will be posted
by October 23, 2026. Bidders are responsible for checking the website for addenda prior to submitting
their bid. Failure to acknowledge addenda may disqualify a Bidder. As such, Bidders are advised to review
the website prior to the close of this IFB at https://mcrwma.org/bids.aspx. Bidders are encouraged to sign
up for "Notify Me" on the website to receive emails, or a text, when items are posted relevant to IFB's.
1.6 BID OPENING
Bids will be read via a conference call on October 30, 2026 at 11:00 a.m. Anyone interested in joining the
bid opening may do so by using the following Zoom meeting link or dialing the following number, and
entering the meeting ID and access code: Zoom meeting link: https://us02web.zoom.us/j/88417714110
Meeting ID: 884 1771 4110, Dial in Number: 1 (669) 444-9171.
1.7 WITHDRAWAL OF BIDS
Bid shall be irrevocable unless withdrawn prior to the closing deadline. Bidders may withdraw a Bid, in
writing, at any time up to the closing deadline. A written withdrawal notice must be received by email to
Alexandra Arroyo at procurements@mcagov.org. The notice must be signed by an authorized
representative. If a submitted Bid is withdrawn prior to the closing deadline, the Bidder may submit
another Bid at any time up to the closing deadline.
1.8 PROTEST PROCEDURES
Protest must be submitted in writing and conform to the requirements of MCRWMA Protest Procedures,
included herein on pages 12-13.
1.9 FALSE OR MISLEADING STATEMENTS
Bids which contain false or misleading statements, or which provide references which do not support an
attribute or condition claimed by the Bidder, shall be rejected.
1.10 RIGHT TO REJECT OR ACCEPT BIDS AND RIGHT TO CANCEL
MCRWMA reserves the right to reject any or all Bids and to cancel this IFB, in whole or in part, at any
time prior to award.
1.11 BID RESULTS
Bid results will be available at https://mcrwma.org/bids.aspx five (5) business days after Bid opening.
IFB20261009-2MCRWMA Page 6 of 26

SECTION II - REQUIREMENTS - SCOPE OF WORK
The Merced County Regional Waste Management Authority (MCRWMA) is seeking a qualified aggregate
supplier and hauler for the purchase and delivery of approximately 500 tons of Class II, 34-inch Recycled
Aggregate Base.
The selected Contractor shall furnish, load, transport, and deliver the specified aggregate material to the
designated site in accordance with the requirements outlined in this Scope of Work.
Material Requirements
The selected Contractor shall provide approximately 500 tons of Class II, 34-inch recycled aggregate base
consisting of a suitable mixture of aggregate and fines. Material shall be clean, properly graded, suitable
for use as road base material, and free of excessive debris, organic material, trash, or other deleterious
materials.
MCRWMA reserves the right to reject material that does not reasonably conform to the specified material
requirements.
Delivery Location
All materials shall be delivered to:
Billy Wright Landfill
17173 Billy Wright Road
Los Banos, CA 93635
The selected Contractor shall coordinate deliveries with designated site staff and shall follow all site
access, traffic control, safety, and unloading instructions provided by MCRWMA personnel.
Delivery Schedule
Upon receipt of the Notice to Proceed (NTP), the selected Contractor shall have a maximum of seventy-
two (72) hours to complete delivery of the entire 500-ton order.
The selected Contractor shall coordinate the delivery schedule with the MCRWMA's designated site staff
prior to beginning deliveries.
Number of Trucks
To allow adequate time for MCRWMA site staff to spread and place the delivered material between hauls,
the selected Contractor shall use no more than five (5) semi-trucks for deliveries associated with this order
at any one time.
The selected Contractor shall coordinate the delivery sequence with site staff to avoid excessive
accumulation of material and to maintain safe and orderly site operations.
MCRWMA may require adjustments to the delivery sequence or timing to accommodate site conditions
and material placement activities.
IFB20261009-2MCRWMA Page 7 of 26

Load Tickets and Delivery Documentation
The selected Contractor shall provide a load ticket for every delivery.
A copy of each load ticket shall be provided to and retained by designated MCRWMA site staff at the time
of each delivery.
Each load ticket shall, at a minimum, identify:
* Date of delivery
* Truck identification
* Material type
* Load quantity/weight
* Supplier or hauling company
* Load or ticket number
The load tickets will be used by MCRWMA to verify quantities delivered and to support payment for the
material.
Quantity Verification
The total anticipated quantity is approximately 500 tons.
MCRWMA will verify delivered quantities using the weight information documented on the selected
Contractor's load tickets. The selected Contractor shall be responsible for ensuring that the quantities
reported on the load tickets accurately reflect the material delivered to the project site.
MCRWMA may request additional material based on its needs and available funding. The selected
Contractor shall provide all additional quantities ordered at the same price per ton submitted in its bid.
MCRWMA shall not be responsible for payment of material that is not delivered to the designated
location.
Site Coordination and Safety
The selected Contractor and all delivery personnel shall comply with reasonable instructions provided by
MCRWMA site staff while on the site.
All trucks and drivers shall:
* Observe posted site speed limits and traffic controls.
* Follow designated truck routes and unloading locations.
* Maintain safe distances from Authority personnel, equipment, and other vehicles.
* Follow all applicable federal, state, and local laws and regulations.
* Follow all applicable site safety requirements.
* Exercise caution when entering, exiting, and operating within the facility.
Drivers shall remain with their vehicles unless otherwise directed or authorized by MCRWMA site staff.
IFB20261009-2MCRWMA Page 8 of 26

Unloading
Material shall be unloaded only at the location designated by MCRWMA site staff.
Drivers shall not begin unloading until directed or authorized by MCRWMA site personnel. The selected
Contractor shall be responsible for ensuring that each load is delivered safely and without damage to
Authority property, equipment, roads, or other site improvements.
Delivery Errors or Deficiencies
The selected Contractor shall correct, at its own expense, any delivery errors or deficiencies attributable
to the Contractor.
IFB20261009-2MCRWMA Page 9 of 26

SECTION III - SUBMITTALS
3.1 GENERAL INSTRUCTIONS
This section describes the required Bid format and content. The Bid must contain the requested
information organized by each prescribed section. Each Bidder shall submit a complete response and
provide all information requested. Failure to follow the prescribed format may result in rejection of the
Bid.
A Bid may be rejected if it is conditional or incomplete, or if it contains any alteration of form, or if it
contains a defect or irregularity that constitutes a material deviation from the submittal requirements. If
discrepancies are found within the Bid, the Bid may be rejected. Bids must be typed with a minimum font
size 11. Each page must be clearly and consecutively numbered. All Bids must be submitted in the name
of the legal entity or authorized agency and signed by an authorized representative.
3.2 SUBMITTAL PACKAGE
Via email, Bidders must submit their bid and include all materials required for acceptance of their Bid by
the Bid deadline - 10:30 a.m. PDT, October 30, 2026, to:
Alexandra Arroyo, Procurement Specialist II, at procurements@mcagov.org.
All responses must be signed by an authorized representative and received by Alexandra Arroyo via email
by the closing deadline. Late Bids will be rejected. MCRWMA will not accept facsimiles. The email subject
line shall read as follows:
IFB20261009-2MCRWMA - Purchase and Delivery of Class II Recycled Aggregate Base to the Billy Wright
Landfill - Email Submission Deadline October 30, 2026, 10:30 a.m., PDT [insert contractor name here].
3.3 COVER LETTER AND BIDDER INFORMATION
A one-page cover letter shall be submitted, signed by the Bidder's authorized representative, and include
the following:
1. Bidder's contact information specifying the authorized representative;
2. A concise statement covering the history of the company under current and any prior names,
including number of years in business under each name; and
3. A statement certifying the firm will comply with insurance requirements as noted in Section Five
of the Sample Agreement page 21.
3.4 TABLE OF CONTENTS
Using the Submittal Checklist provided on page 3, the Bidder shall provide a Table of Contents listing bid
contents by page number.
3.5 CERTIFICATIONS AND REFERENCES (SECTION ONE)
1) Certification, (noting any addenda - if applicable);
2) Nondebarment Certification and Other Responsibility Matters;
3) References List
IFB20261009-2MCRWMA Page 10 of 26