J043--Air Compressor Preventive Maintenance Services

Active

Contract Opportunity

This is a Sources Sought Announcement Only. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing. The purpose of this Sources Sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below in italic.
The VA Health Care System has a need at multiple locations. New Mexico VA Health Care System (NMVAHCS) located at 1501 San Pedro Drive, SE,. Albuquerque, New Mexico 87108. New Mexico VA Healthcare System (NMVAHCS) is seeking a qualified contractor that can provide qualified personnel to perform the annual preventative maintenance services for two (2) Atlas CopCo ZT22 air compressors. The compressors operate on a 6-month schedule (one on/one off).

The Contractor shall perform all Air compressors manufactured recommended level of servicing based on equipment operating hours twice a year. Vendor will provide all labor, supervision, and standard parts/equipment required to perform the required preventative maintenance, inspections, and testing.
The type of services for the preventative maintenance by the Contractor shall include:
Changing filters
Inspecting/replacing/overhauling valves
Changing oil
All other manufacturers recommended servicing needs

Important Information: The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to the sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Business set aside. However, if response by Service Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 811210 ($19.0M).
Notice to Potential Offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov and complete Online Representations and Certifications Application (ORCA). Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov. All interested Offerors should submit information by e-mail, mail, or ground carrier to: Southern AZ VA HealthCare System, 3601 S. 6th Avenue, Tucson, AZ 85743 or by e-mail to Mark.welshans@va.gov. All information submissions to be marked Attn: Mark Welshans Contracting Specialist, and should be received no later than 06/15/2026 at 15:00 AZ time on the due date of the sources sought notice.

Statement of Work
Air Compressor Preventive
Maintenance Services

Cooperative Studies Program
Clinical Research Pharmacy Coordinating Center (CRPCC)
New Mexico Veterans Affairs Health Care System (NMVAHCS)
Introduction:
This requirement is for Preventative Maintenance on two Atlas Copco ZT22 air compressors and perform airline air sampling.
Background:
The Cooperative Studies Program s Clinical Research Pharmacy Coordinating Center (CRPCC) is a DEA/FDA licensed pharmaceutical manufacturing facility using compressed air for manufacturing operations. The system consists of two Atlas Copco ZT22 air compressors. The compressors each operate on a 6-month schedule (one on/one off then switched). Since the air is used to manufacture pharmaceuticals, air line cleanliness is important so air sampling to ensure no bacterial/mold growth has occurred is important.
Equipment:

SERIAL #
Description
API794444
Atlas Copco ZT22 air compressor
API792565
Atlas Copco ZT22 air compressor

Required Services

Air compressors will receive manufacturer recommended level of servicing (levels A, B, C, etc.) based on equipment operating hours. Servicing includes items such as changing filters, inspecting/replacing/overhauling valves, changing oil, and other manufacturer recommended servicing.

Twice per year, vendor will perform air sample testing to include mold/bacteria testing

Vendor will provide all labor, supervision, and standard parts/equipment required to perform the required preventive maintenance, inspections, and testing.

In the event an issue outside the scope of standard maintenance is identified, vendor will provide a cost estimate and will not perform any work until approved by the contracting officer.
Conformance Standards:

Contract service shall ensure that the equipment functions in conformance with the latest published edition of the applicable standards, such as: NFPA-99, UL, OSHA, VA, CDRH, etc. and the Manufacturer's Performance standards/ specifications as used when the equipment was originally procured and that any upgrades/updates will meet the stated standards/specifications.

Hours of Coverage:

Normal hours of coverage are Monday through Friday from 7:30 am to 4:00 pm New Mexico time (Mountain). All service/repairs will be performed during normal hours of coverage unless requested or approved by the COR or his/her designee.

Preventive maintenance will be performed as scheduled by the COR or their designee. Preventive maintenance will be performed during normal hours of coverage.

Work performed outside the normal hours of coverage must be approved by the COR or his/her designee. Funding for services that are outside the normal coverage hours or on holidays must have approved funding and a P. funding approved prior to any service being allowed.

NOTE: Hardware/software update/upgrade installations will be scheduled and performed during normal hours of coverage at no additional charge to the government.

Federal Holidays observed by NMVAHCS are:

New Years' Day Labor Day
Martin Luther King Day Columbus Day
Presidents' Day Veterans' Day
Memorial Day Thanksgiving Day
Juneteenth Independence Day
Christmas Day
IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS:

The Contractor's FSEs shall wear visible identification issued by CRPCC Security at all times while on the premises of CRPCC.

Smoking is PROHIBITED inside the fence line of the CRPCC facility.

Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.
Information Security:
In accordance with Appendix A, Handbook 6500.6 Checklist blocks 7, the C&A requirements do not apply to this requirement, and Security Accreditation Package is not required. The nature of this requirement is technical; however, there is no information to be protected.

Other Pertinent Information or Special Considerations:
Delivery of preventative maintenance shall be coordinated through the Clinical Materials Management Section located at:

Department of Veterans Affairs
Cooperative Studies Program
Clinical Research Pharmacy Coordinating Center
2401 Centre Ave SE
Albuquerque, NM 87106-4180

Points of Contact COR: Christina Jobson, christina.jobson@va.gov, 505-248-3247
On-site POC: Michael Sjoberg, michael.sjoberg@va.gov, 505-975-8085

Period of Performance:
The period of performance shall be for one base year PLUS up to four (4) option years. The Government may extend the term of the awarded base/option year by written notice to the Contractor within 30 days of annual expiration date, provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary (>60 day) notice does not commit the Government to an extension

Price Cost Schedule:

Line Item
Description
Qty
Unit

1
ZT22 (sn: API794444) PM
1
JB

2
ZT22 (sn: API792565) PM
1
JB

4
Air sampling
2
JB

5
Emergency Repairs
0
JB

Attachments/Links