ANNUAL AUDIT SERVICES
| Location: | New Mexico |
|---|---|
| Posted: | Mar 23, 2026 |
| Due: | Apr 9, 2026 |
| Agency: | Eddy County |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFP 25-13 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFP 25-13
|
| Bid Title: |
ANNUAL AUDIT SERVICES
|
| Category: | Eddy County Bids |
| Status: | Open |
|
Attachment Preview
EDDY COUNTY
STATE OF NEW MEXICO
REQUEST FOR PROPOSALS 25-13
Annual Audit Services
Commodity Code(s): 918-04,946-20
EDDY COUNTY
101 W. GREENE ST
CARLSBAD, NM 88220
Issued: March 23, 2026
Proposals Due: April 9, 2026 at 2:00PM MST
Contents
I. INTRODUCTION..............................................................................................................................................1
II. DEFINITION OF TERMINOLOGY...............................................................................................................3
III. CONDITIONS GOVERNING THE PROCUREMENT ...................................................................................5
IV. RESPONSE FORMAT AND ORGANIZATION ............................................................................................12
V. EVALUATION .....................................................................................................................................................14
ACKNOWLEDGEMENT OF RECEIPT FORM ..................................................................................................16
LETTER OF TRANSMITTAL FORM...................................................................................................................17
STATEMENT OF COMPLIANCE .........................................................................................................................18
CONFLICT OF INTEREST DECLARATION......................................................................................................19
AFFIDAVIT OF NON-COLLUSION .....................................................................................................................20
NEW MEXICO RESIDENT BUSINESS PREFERENCE ....................................................................................21
CAMPAIGN CONTRIBUTION DISCLOSURE FORM ......................................................................................22
EDDY COUNTY ELECTRONIC PROCUREMENT PORTAL
Eddy County has partnered with Euna Procurement, formerly known as Bonfire Interactive, to
move all Bid and RFP submissions to a fully digital platform. This is an effort to streamline the
procurement process and make working with Eddy County easier and efficient.
The Eddy County Procurement Portal, hosted by Euna Procurement, can be accessed here:
https://coeddynm.bonfirehub.com/portal/?tab=openOpportunities
All interested vendors must register on the Eddy County Procurement Portal. During
registration, it is recommended that vendors link relevant commodity codes to their profiles to
receive automatic notifications of new opportunities matching their services or products.
How to Register
1. Visit https://www.co.eddy.nm.us/
2. Click on the Business tab
3. Go to BID / RFP Opportunities
4. Select BID / RFP Vendor Registration Instructions
For assistance please visit the Vendor Registration Help page or contact the Eddy County Chief
Procurement Officer with any questions at agranger@co.eddy.nm.us
EDDY COUNTY
RFP 25-13 - ANNUAL AUDIT SERVICES
I. INTRODUCTION
A. PURPOSE OF THIS REQUEST FOR PROPOSALS
Eddy County is hereby seeking formal, proposals from qualified companies authorized
to do business in the State of New Mexico to provide audit services, conduct the
required annual external financial audit of Eddy County and prepare the fiscal year-end
financial statements for the County. Firms must be approved by the New Mexico
Office of the State Auditor to conduct financial and compliance audits for Eddy
County. Auditors must be certified public accountants with current permits to practice
in the State of New Mexico and registered with the New Mexico State Board of Public
Accountancy.
B. SCOPE OF PROCUREMENT AND SPECIFICATIONS
Each year the County’s financials must be audited by audit firm authorized to conduct
government audits and listed on the NM State Auditor’s list of approved audit firms.
The successful firm will develop an audit report to be made to the Eddy County Board
of County Commissioners for approval with any applicable findings, recommendations
and determination regarding whether the County is operating satisfactorily on a fiscal
level, and pursuant to the NM State Auditor Rule for the current fiscal year.
The Contractor shall prepare the financial statements and conduct a financial and
compliance audit of the general-purpose financial statements and the combining,
individual funds, and account group financial statements of Eddy County for the fiscal
year ending June 30, 2026. Contractor will prepare the schedules for compliance with
the single audit and federal single audit. Such audit shall be conducted in accordance
with auditing standards generally accepted in the United States of America and with
applicable government auditing standards and requirements for contracting and
conducting governmental audits (2.2.2 NMAC).
The Auditor and the County shall conduct an “entrance” conference no later than
August 20, 2026.
Successful contractor will also be responsible for conducting audit for the Eddy County
Regional Emergency Dispatch Authority (REDA). Costs associated with auditing
REDA shall NOT be included in response to this RFP. After award, a separate audit
contract will be negotiated, endorsed and paid directly through REDA. It is encouraged
that any prior experience with auditing entities similar to REDA be included in the
proposal.
Delivery of the draft Audited Financial Statements to Eddy County and REDA for final
review and approval shall be made no later than November 20, 2026. Copies may be
delivered by email and shall be considered draft until approved by Eddy County and
REDA.
The Auditor will also provide an “exit conference” with the County no later than
November 24, 2026. The exist conference will be held with the Finance Director,
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EDDY COUNTY
RFP 25-13 - ANNUAL AUDIT SERVICES
County Manager, 2 Commissioners, a representative from the Treasurer’s office and
REDA.
Delivery of the final Audited Financial Statements to Eddy County, REDA, and the
State Auditor’s Office shall be made by the Contractor no later than December 1, 2026.
Once approved by the State Auditor’s Office, the Auditor shall present the Audited
Financial Statements to the Board of County Commissioners at one of their regularly
scheduled public meetings. After presentation to the County Commission, the Auditor
shall provide copies to the County of all working papers requested by the County.
Additionally, the Auditor shall retain copies of all working papers and reports for a
period of 5 years after the report is issued. Five (5) copies of the Audited Financial
Statements will be provided to Eddy County; such copies shall be in final form and
shall be bound and properly organized. A digital copy must be provided to the Finance
Director at the time the hard copies are provided through email or thumb drive.
C. CONTRACT TERM
The initial term of this contract shall be for one (1) year. The County reserves the right
to extend this contract, on an annual basis (or any portion thereof) and by mutual
agreement, for up to two (2) additional one-year terms. Under no circumstances will
the term of this contract, including any extensions thereto, exceed three (3) years. This
procurement will result in a single source award.
D. PROFESSIONAL LIABILITY INSURNCE
The successful offeror shall maintain professional liability insurance covering any error
or omission committee during the term of the contract. The amount maintained should
be commensurate with the risk assumed.
E. PROCUREMENT ADMINISTRATOR
Eddy County has designated a Procurement Administrator who is responsible for this
procurement and whose name, address, and telephone number are listed below. Any
inquiries or requests regarding this procurement should be submitted to the
Procurement Administrator in writing. Offerors may contact ONLY the Procurement
Administrator regarding the procurement. Other County employees do not have the
authority to respond on behalf of Eddy County. Contacting any other Eddy County
employee, department head or manager in regard to this RFP may result in
disqualification of the potential offeror’s proposal.
Procurement Administrator
AdriAnne Granger, CPO
Phone: 575-887-9511 Ext. 2525
Fax 575-628-3275
Email: agranger@co.eddy.nm.us
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.