RFP 26-03 District Wide Waste Management and Recycling Services ? Maintenance & Operations Department

Request for Proposal for
District Wide Waste Management and Recycling
Services - Maintenance & Operations Department
RFP No. 26-03
DUE DATE: Tuesday, February 24, 2026, NO LATER THAN
10:00AM

This page left blank intentionally.

Required Documents
*Please return this sheet with your RFP documents*
RFP Documents Due at the Submission of the Due Date
Proposal Form

Noncollusion Declaration

Bid Bond

Certification of Primary Participation Regarding Debarment, Suspension, and other

Responsibility Matters
Certification of Restriction on Lobbying

W-9

Special Provisions (Appendix B)

Rate Schedule (Appendix C)

Service Schedule (Appendix D)

Other Forms not required until after award
Agreement

Tobacco Use Policy

Worker's Compensation Certificate

Drug-Free Workplace Certification

Criminal Records Check Certification

District Rules and Regulations

Fee Key Agreement

Certificate of Liability Insurance, including an Additional Insured Endorsement, this is a

separate document (Baldwin Park USD must be named as an Additional Insured) -
Samples Attached
RFP No. 26-03, Waste Management & Recycling Services 2 | P a g e

TABLE OF CONTENTS
DUE DATE: Tuesday, February 24, 2026, NO LATER THAN 10:00AM 1
NOTICE CALLING FOR PROPOSALS 7
RFP SCHEDULE AND KEY DATES* 8
INFORMATION FOR PROPOSERS 9
Maximum of 100 points per firm in accordance with the selection process criteria. 20
**Item needs to be completed and submitted to the District as part of your proposal. 21
E-MAIL ADDRESS: 22
RFP NO. 26-03 22
BALDWIN PARK UNIFIED SCHOOL DISTRICT 22
PROPOSAL FORM 23
Bidder Name: To: Baldwin Park Unified School District, acting by and through the Governing Board herein,
called the "District." 23
RFP NO. 26-03 DISTRICT WIDE WASTE MANAGEMENT AND RECYCLING SERVICES -
MAINTENANCE & OPERATIONS DEPARTMENT 23
11. Time is of the essence. 24
NONCOLLUSION DECLARATION TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID 28
BID BOND 29
CERTIFICATION OF PRIMARY PARTICIPANT REGARDING DEBARMENT, SUSPENSION, AND OTHER
RESPONSIBILITY MATTERS 31
CERTIFIED OR AFFIRMS THE TRUTHFULNESS AND ACCURACY OF THE CONTENTS OF THE STATEMENTS
SUBMITTED ON OR WITH THIS CERTIFICATION AND UNDERSTANDS THAT THE PROVISIONS OF 31 U.S.C.
SECTION 3801 ET SEQ. ARE APPLICABLE THERETO. 31
CERTIFICATE OF RESTRICTIONS ON LOBBYING 32
SAMPLE AGREEMENT 33
5. Time is of the essence. 33
TOBACCO USE POLICY 39
WORKER'S COMPENSATION CERTIFICATE 40
DRUG-FREE WORKPLACE CERTIFICATION 41
CERTIFICATION BY CONTRACTOR 44
CRIMINAL RECORDS CHECK AB 1610, 1612 and 2102 44
DISTRICT RULES AND REGULATIONS 45
W-9 FORM 47
SAMPLE CERTIFICATE OF LIABILITY INSURANCE & ENDORSEMENT 48
Appendix A Specifications 50
Waste Program 51
RFP No. 26-03, Waste Management & Recycling Services 5 | P a g e

Recycling Program 51
Organics (Green & Food) Program 52
Edible Food Recovery (SB 1383) 52
A. Student Internship Program The Contractor shall implement a high school student internship program at its local facility each
Contract Year, commencing with the Contract Year beginning July 1, 2026, and every Contract Year thereafter during the term. 59
B. Local Student Scholarship Program The Contractor shall implement an annual scholarship program for graduating high school
seniors residing in the City of Baldwin Park. 60
Appendix B Special Provisions 61
7. Contractor must provide WEEKLY pricing as requested in Appendix C - Rate Schedule, NOT monthly
pricing. 62
Appendix C Rate Schedule 63
WASTE RATE SCHEDULE 64
Cost of Service** 64
RECYCLING RATE SCHEDULE 65
Cost of Service** 65
**Additional pickups shall be based on Recycling Rate Schedule Cost of Service above. 65
ORGANIC (GREEN AND FOOD) RATE SCHEDULE 66
Cost of Service - Green Waste** 66
**Additional pickups shall be based on Organic (Green & Food) Rate Schedule Cost of Service above. 66
COST SUMMARY PER SITE (USE ADDITIONAL SHEETS AS NEEDED) 67
Appendix D Service Schedule 68
Appendix E Bidder's Check List 76
Appendix F Key Fee Agreement 78
KEY FEE AGREEMENT 79
Baldwin Park Unified School District 79
RFP No. 26-03, Waste Management & Recycling Services 6 | P a g e

NOTICE CALLING FOR PROPOSALS
DISTRICT: BALDWIN PARK UNIFIED SCHOOL DISTRICT
PROPOSAL DEADLINE: February 24, 2026 NO LATER THAN 10:00 am
PLACE OF RECEIPT: Baldwin Park Unified School District
District Administration Office
Attn: RFP 26-03
3699 N HOLLY AVENUE, BALDWIN PARK, CA 91706
NOTICE IS HEREBY GIVEN that the BALDWIN PARK Unified School District of LOS ANGELES County,
California, acting by and through its Governing Board, hereinafter referred to as "District," will receive up
to, but not later than, the above-stated proposal deadline, sealed proposals at the place identified above
for the award of a contract for RFP 26-03 DISTRICT WIDE WASTE MANAGEMENT AND RECYCLING
SERVICES - MAINTENANCE & OPERATIONS DEPARTMENT.
Project documents will be available on February 3, 2026 as a download at
https://www.bpusd.net/apps/pages/bids. Bidders will be responsible for reproducing all documents
related to this RFP. It is each bidder's sole responsibility to ensure its RFP is timely delivered and received
at the location designated as specified above. Any RFPs received at the designated location after the
scheduled closing time for receipt of RFPs shall be considered Non-responsive and returned to the bidder
unopened.
Any questions regarding the proposal documents must be submitted in writing via e-mailed to Eric Carranza
and Juanita Brake at BPUSD-RFP@bpusd.net by 3:00PM on TUESDAY, February 17, 2026.
Time is of the essence. The District reserves the right to reject any or all proposals or to waive any
irregularities or informalities in any proposals or in the bidding process. The award of the Contract, if
made by the District, will be by action of the Governing Board. No bidder may withdraw any proposal for
a period of sixty (60) calendar days after the date set for the opening of the proposals.
Baldwin Park Unified School District
Governing Board
By: Juanita Brake
Director of Purchasing & Warehouse
RFP No. 26-03, Waste Management & Recycling Services 7 | P a g e

RFP SCHEDULE AND KEY DATES*
The following schedule outlines key dates and milestones related to this RFP.
Event Date Time Location / Method
Board Approval to Tuesday, At its regularly District Administration Office
Advertise RFP November 18, scheduled Board 3699 N. Holly Avenue
2025 Meeting Baldwin Park, CA 91706
Publish in Tuesday, February - San Gabriel Valley Tribune
Newspaper 3, 2026
Questions Due Tuesday, February No later than 3:00 PM Submit via e-mail as listed in the RFP
17, 2026
Answers Issued Friday, February No later than 5:00 PM District Website:
20, 2026 https://www.bpusd.net/apps/pages/bids
Issued via Addendum
RFP Submittal Tuesday, February No later than 10:00 District Administration Office
Deadline 24, 2026 AM 3699 N. Holly Avenue
Baldwin Park, CA 91706
District Interviews (if Wednesday, To be determined Online (Microsoft Teams), Phone, or In-Person at
conducted) February 25, 2026 District Administration Office
Intent to Award Friday, February No later than 5:00 PM Notification via e-mail
27, 2026
Anticipated Board Tuesday, March At its regularly District Administration Office
Approval to Award 10, 2026 scheduled Board 3699 N. Holly Avenue
Meeting Baldwin Park, CA 91706
*NOTE: DATES AND TIME ARE SUBJECT TO CHANGE AT THE DISTRICT'S DISCRETION
RFP No. 26-03, Waste Management & Recycling Services 8 | P a g e

INFORMATION FOR PROPOSERS
WARNING:
READ THIS DOCUMENT CAREFULLY.
DO NOT ASSUME THAT IT IS THE SAME AS OTHER SIMILAR DOCUMENTS YOU
MAY HAVE SEEN, EVEN IF FROM THE SAME DISTRICT.
I. Submittal Requirements
A. General Information
1. Each firm submitting an RFP shall submit one (1) original Proposal and three
(3) copies in hardcopy and one (1) electronic copy in PDF format on a flash
drive in a sealed box/package prominently marked with: RFP, title, the due date,
time, and the name of the firm submitting the proposal.
2. Contact Person & Submittal Address. Interested firms are invited to submit a
proposal to the following contact and address:
Eric Carranza and Juanita Brake
Baldwin Park Unified School
Attn: RFP 26-03
3699 N. Holly Avenue,
Baldwin Park, CA 92335
3. Proposal Format and Submittal Requirement: Proposals shall be concise,
include a table of contents, and clearly demonstrate the Firm's qualifications.
Proposals shall conform to all formatting requirements set forth herein and be
submitted on 812" x 11" paper. Each proposer shall submit one (1) bound
original, two (2) bound hard copies, and one (1) digital copy on a USB thumb
drive. The proposal shall include, at a minimum, the Proposal Form,
Noncollusion Declaration, Bid Bond, Certification of Primary Participant
Regarding Debarment, Suspension and Other Responsibility Matters,
Certificate of Lobbying, Special Provisions (Appendix B), Rate Schedule
(Appendix C), Service Schedule (Appendix D), and all other licenses,
certifications, and documents required by this RFP. Proposals shall be tabbed
and organized in accordance with the numbering system set forth below. Failure
to comply with any material submittal, format, or content requirement may
render the proposal non-responsive and subject to rejection at the District's sole
discretion. The District reserves the right to waive immaterial irregularities in
its best interest. Proposers are solely responsible for the accuracy,
completeness, and legibility of all submitted materials.
4. Include a primary contact person or persons from your firm, including Account
Manager(s), Customer Service Representatives and Accounts Receivable
Representatives, listing their name, title, office telephone, mobile telephone and
e-mail address.
RFP No. 26-03, Waste Management & Recycling Services 9 | P a g e

5. Any signature required on RFP documents must be signed in the name of the
bidder and must bear the signature of the person or persons duly authorized to
sign these documents. Where indicated, if bidder is a corporation, the legal
name of the corporation shall first be set forth, together with two signatures:
one from among the chairman of the board, president or vice president and one
from among the secretary, chief financial officer, or treasurer. Alternatively, the
signature of other authorized officers or agents may be affixed, if duly
authorized by the corporation. Such documents shall include the title of such
signatories below the signature and shall bear the corporate seal. Where
indicated, in the event that the bidder is a joint venture or partnership, there
shall be submitted with the RFP certifications signed by authorized officers of
each of the parties to the joint venture or partnership, naming the individual
who shall sign all necessary documents for the joint venture or partnership and,
should the joint venture or partnership be the successful bidder, who shall act
in all matters relative to the joint venture or partnership. If bidder is an
individual, his/her signature shall be placed on such documents.
6. The proposal submitted must not contain any erasures, interlineations, or other
corrections unless each such correction is authenticated by affixing the initials
of the person(s) signing the proposal in the margin immediately adjacent to the
correction. In the event of inconsistency between words and numbers in the
proposal, words shall control numbers. In the event that any proposal is
unintelligible, illegible or ambiguous, the proposal may be rejected as being
nonresponsive.
7. In order to control information disseminated regarding this RFP, organizations
interested in submitting proposals are not to make personal contact with the
members of the Governing Board and/or District Administration with the
exception of the individual listed below (by e-mail request only):
Eric Carranza,
Dir. of Maintenance & Operations
OR
Juanita Brake,
Dir. of Purchasing & Warehouse
via E-mail:
BPUSD-RFP@bpusd.net
Unauthorized contact with the Board of Education, District
administrators, or District staff regarding this RFP is strictly prohibited
and may result in disqualification. Oral statements or informal
communications by District employees shall not be binding on the
District.
8. Request for Information (RFI) and/or clarification regarding this proposal, must
be submitted via email to BPUSD-RFP@bpusd.net, within the time frame stated
in the proposal schedule. No request shall be considered after this time. The
bidder submitting the written request shall be responsible for its prompt
delivery. Any interpretation or correction of the RFP documents will be made
solely at District discretion and only by written RFI or addendum duly issued by
the District. No person is authorized to make any oral interpretation of any
RFP No. 26-03, Waste Management & Recycling Services 10 | P a g e

provision in the RFP documents, nor shall any oral interpretation of RFP
documents be binding on the District. If there are discrepancies of any kind in
the RFP documents, the interpretation of the District shall prevail.
9. At its own expense and prior to submitting its proposal, each bidder shall
examine all RFP documents; familiarize itself with all Federal, State and Local
laws, ordinances, rules, regulations and codes affecting the performance of the
work, including the cost of permits and licenses required for the work;
determine the character, quality, and quantities of the work to be performed and
the materials and equipment to be provided; and correlate its observations,
investigations, and determinations with all requirements of the RFP. The
District shall not be liable for any loss sustained by the successful bidder
resulting from any variance between the actual conditions and data given in dthe
RFP documents.
10. The award of proposal, if made by the District, will be by the action of the
District's Governing Board. The District reserves the right to award to any, to
all or none of the services within the waste, recycling, and organic services RFP,
to reject any or all submissions, or to waive any irregularities or informalities
in any submission, to negotiate with any or all responsible submitters, and to
waive any irregularity in the RFP. Submitters shall be responsible for any and
all expenses that may occur in preparing submittals and presentations.
11. Any proposal may be withdrawn, either personally or by written request signed
by the bidder, at any time prior to the scheduled closing time for receipt of
RFPs. The RFP security for a proposal withdrawn prior to the scheduled closing
time for receipt of RFPs, in accordance with this paragraph, shall be returned.
No bidder may withdraw any proposal for a period of sixty (60) calendar days
after the date set for the opening of RFPs.
B. Submittal Format. In submitting your firm's proposal, please include the following
information, in the following order, tabbed for clarity.
1. Cover Letter/Understanding of Services/Executive Summary
a. A cover letter containing an introduction, including the number of
years in business, the date firm was established.
b. Present a brief and non-technical narrative describing your firm's
understanding of the requirements and proposed approach.
c. Provide the primary contact name, email and phone number of the
person to whom any clarification request should be made.
d. Proposal is to be signed by a representative authorized to bind your
firm into an agreement, for services identified in this RFP document.
2. Table of Contents with Appropriately Numbered Tabs
3. Firm's Qualification/Experience
RFP No. 26-03, Waste Management & Recycling Services 11 | P a g e