IFB 10014608-26-29 Window Shades & Maintenance

Bid Number 10014608-26-29 Window Shades & Maintenance
16th Judicial Circuit of Missouri
Court Purchasing
415 East 12th Street Room 8M East
Kansas City, Missouri 64106
Date: June 9, 2026
Scott Etzenhouser
Phone: (816) 881-3666
E-mail: scott.etzenhouser@courts.mo.gov
The purpose of this solicitation is to establish a contract with a provider, herein referred to as the contractor to
provide the 16th Judicial Circuit of Missouri, herein referred to as the Circuit Court with a contract to: Supply and install
new or upgrades for window shade components. Provide maintenance, troubleshoot and repair to existing systems.
Pre-bid: Contractor may schedule a site visit if necessary. It is the responsibility of the vendor to review the
prospective scope of work and their personal observations with the documents as to the nature, location, elevators and
conditions that effect the expected work. No allowance will be made for not having completely inspected the site or not
being familiar with the existing conditions and equipment to be encountered in expected work.
Bid closes: Tuesday, June 23, 2026 @ 9:55 A.M. Local Time (Central)
Bids MUST be submitted prior to the closing date and time to be eligible for consideration. Bids
will be publicly opened and read at 10:00 A.M. Local Time (Central). Bids received after the
deadline designated shall not be considered.
Contract term: July 1, 2026 through June 30, 2029
Contract renewal: Possible three (3) one-year periods at the discretion of the Circuit Court
All bids submitted in response to this invitation for bid shall become the property of the Circuit Court and will be
a matter of public record available for review under the guidelines of any applicable Federal Freedom of Information Act
or Missouri "Sunshine Law".
For all questions regarding this bid contact Scott Etzenhouser [prior to June 19, 2026] at (816) 881-3666 or by
e-mail to Scott.Etzenhouser@courts.mo.gov.
From the date this IFB is issued until an award is made, absolutely no communication with department staff
is allowed! If communication is required between potential suppliers and individuals employed by the court regarding
this IFB it is restricted to written communication with the senior purchasing agent.
Timeline schedule:
Bid issue date Tuesday, June 9, 2026
Bid due date Tuesday, June 23, 2026 @ 9:55 A.M. Local Time (Central)
Bid evaluation June 23 through June 26, 2026
Award date Monday, June 29, 2026
Contract term July 1, 2026 through June 30, 2029 with possible three (3) one-year renewal periods
Note: If needed, this timeline may change but the Circuit Court will make every effort to stay within this schedule.
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Bid Number 10014608-26-29 Window Shades & Maintenance
Preparation of bids: The bid shall be legibly printed in ink or typed. The bid shall be legally signed and shall include
the complete address of the bidder.
If a unit price or extension already entered is to be altered, it shall be crossed out and initialed in ink by the
bidder.
The Circuit Court is exempt from Federal Tax-Exempt Number 43-91-0217K and Missouri State Sales Tax
Exempt Sec. 39 [10] Article 3, Missouri Constitution; Missouri Tax I.D. 12495671, and such taxes shall not be included
in bid prices. A Sales and Use Tax Exemption letter will be provided upon request.
All bids must be signed by an individual authorized to bind the bidder. The individual signing certifies, under
penalty of perjury, that he or she has legal authorization to bind the bidder. By signing the Offer to Contract/Signature
Page, bidder certifies: The submission of the offer did not involve collusion or other anti-competitive practices. The
bidder has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, future
employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the
submitted offer.
Unless otherwise stated by the bidder, the bid shall be considered as being in accordance with Family Court's
applicable standard specifications, and any special specifications outlined in the bid document.
A responsive bid shall substantially conform to the requirements of this Invitation For Bid and/or specifications
contained herein. Bidders who substitute any other terms, conditions, specifications and/or requirements or who qualify
their bids in such a manner as to nullify or limit their liability to the contracting entity shall have their bids deemed non-
responsive. Also, bids containing any clause that would limit contracting authority shall be considered non-responsive.
Examples of non-responsive bids include but shall not be limited to: a) bids that fail to conform to required delivery
schedules as set forth in the bid request; b) bids with prices qualified in such a manner that the bid price cannot be
determined, such as with vague wording that may include "price in effect at the time of delivery," and c) bids made
contingent upon award of other bids currently under consideration.
The term "offer" as used herein refers to the contractor's offer made in response to this bid. Bids are made
upon, and are subject to the subsequent listed conditions and any addendums issued. Upon acceptance by the Circuit
Court, a contractor's bid response and acceptance of the bid contract award letter issued to contractor shall constitute
the contract for providing the Audio Video Systems as described in this bid in strict conformity with the contract
instrument, thus eliminating the need for a formal signed contract.
Bid submission: Bids will be submitted to the below address until date and time specified herein. Bids will publicly
be opened, read, reviewed and tabulated by the senior purchasing agent at 10:00 AM local time (Central). Bids
received after 9:55 AM-CST on Tuesday, June 23, 2026 shall not be considered.
Submit by mail or messenger to the following address: Jackson County Circuit Court
Purchasing Department
415 E. 12th Street, 8M East
Kansas City, Missouri 64106
Bid proposal must be signed in ink by the bidder and all pricing shall be made in ink or by typewriter. Erasures
or alterations must be initialed by the bidder in ink. All Bids shall be tightly sealed in an envelope and plainly marked
Bid 10014608-26-29 - Window Shades and Maintenance, with date and time of bid opening, and the bidder's name
and address. Telephone, faxed or e-mailed bids will not be accepted!
If not submitting a bid, please complete the Statement of No Bid and e-mail back to SEtzenho@courts.mo.gov.
By submitting a bid, you offer to enter into the proposed contract and your offer is not revocable for ninety (90)
days following the response deadline indicated herein.
Bids may be withdrawn in person by a bidder or authorized representative, provided their identity is made known
and a receipt is signed for the bid, but only if the withdrawal is made prior to the time set for receipt of bids. Bids are an
irrevocable offer and may not be withdrawn within 90 days after opening date.
Bidders are invited to be present at the opening of bids. After the official opening of bids, the amount of time
necessary for bid evaluation may vary and is determined solely by the senior purchasing agent. Normally a period of
not less than one week is necessary. Following the bid evaluation, all bids submitted are available for public review.
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Bid Number 10014608-26-29 Window Shades & Maintenance
Bid evaluation and contract award: In awarding the contract; the bid award will be based on the most
responsive and responsible bidder offering the best perceived pricing as deemed by the Circuit Court.
To be considered for award, bidder must at least: have the ability to obtain adequate financial resources, be
able to comply with required or proposed delivery schedule, have a satisfactory record of performance; have a
satisfactory record of integrity and ethics, and be otherwise qualified and eligible to receive award.
The Circuit Court reserves the right to reject all or parts of bids, to waive technical defects in bids, and to select
the bid deemed most advantageous to the Circuit Court.
The contract award will be made no later than Monday, June 29, 2026 by means of an Award Letter.
Only awarded contractor will be notified. Bidders may send email to Scott.Etzenhouser@courts.mo.gov any
time after Monday, June 29, 2026 to get bid award results.
Tie bid: In the event of a tie bid, the senior purchasing agent will write the tie bidders' names on separate pieces of
paper. The names will then be placed in an empty box and a designated employee will draw a name from the box
without examining the contents of the box. Three witnesses must be in attendance. The name drawn will then become
the awarded supplier. The purchasing official and the witnesses shall document and attest to the results. Bidders may
be in attendance at the drawing.
Protest of award: Any protest concerning the award of a contract shall be decided by the Director of Court Services
after consultation with legal counsel. Protests shall be in writing to the Office of the Purchasing Department and shall
be filed within three (3) business days of final approval and acceptance of the contested proposal by the Purchasing
Department. The written protest shall include the name and address of the protestor, the IFB number, a statement of
the specific reasons for the protest and supporting exhibits. A protest is considered filed when all requested information
is received by the Office of the Purchasing Department along with the required cashier's check or bond. The Director of
Court Services will respond the written protest within 14 days of its receipt. The Director of Court Services decision
relative to the protest shall be final and no further appeals will be recognized.
Upon receipt of a protest the Circuit Court may, but is not required to, delay its award of said contract. The
protesting bidder is required to submit a bond by cashier's check.
The submission of the cashier's check will be as follows: 1% Percent of the value of the solicitation, but in no
case less than five hundred dollars ($500.00) or to exceed five thousand dollars. This bond shall be a US postal service
money order or a certified cashier's check made payable to the Jackson County Family Court. Money will be refunded
to the submitting bidder only if the protest is found to be in their favor.
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Bid Number 10014608-26-29 Window Shades & Maintenance
Statement of No Bid
We, the undersigned, have declined to submit a bid in response to this Invitation For Bid for the following
reason(s):
Specifications too "tight", i.e., geared toward one brand or supplier.
Insufficient time to respond to the bid.
We do not offer this product or service.
Our schedule would not permit us to perform.
We are unable to meet specifications.
We are unable to meet bond requirements.
Specifications are not clear (explain in REMARKS below).
We are unable to meet insurance requirements.
Remove us from your list for this commodity or service.
Other (explain in REMARKS below).
REMARKS
Company Name:
Signature:
Telephone:
Date:
Note: If you are not submitting a bid, please e-mail to
SEtzenho@courts.mo.gov, otherwise disregard and submit the
required submittal pages marked "Return Page".
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Bid Number 10014608-26-29 Window Shades & Maintenance
1.0 Scope of service: This document shall constitute a term and supply contract between 16th Judicial Circuit
of Missouri, herein referred to as the ("Circuit Court") and the undersigned, herein referred to as the ("Contractor"),
collectively referred to as the "parties" to provide and install equipment as requested by the Circuit Court. The contractor
will furnish all trained personnel, equipment, parts, tools and test equipment required to complete requested service.
The Circuit Court will not be able to provide ladders, lifts, scaffolding or any other needed equipment. The contractor
must have trained service technicians who can answer service calls as early as 7:00 a.m. Projects will include
but not limited to the following listed items:
1.1 Existing brands include, but may not be limited to: Lutron (motorized and Roller, manual clutch)
1.2 Test system and ensure system is working properly
1.3 Provide replacement shades or systems as needed for updated equipment.
1.4 Provide complete service and repair of all components of system for duration of warranty. Once any
warranty expires vendor to bill any maintenance cost at the proposed contractor price.
1.5 Any and all installed equipment must be brand new out of the box and unused previously. If contractor
is replacing defective equipment it is the responsibility of the contractor to remove existing equipment and
dispose of properly. All new shade systems must be fully tested.
1.6 Contractor to note any missing items and to ensure system works as a whole. Contractor to be
responsible for all miscellaneous cabling, fittings or any other items as needed for system installation. All new
systems must be fully tested.
1.7 If contractor is replacing equipment it is the responsibility of the contractor to remove existing
equipment. Painting or patching will not be required by the contractor of areas that equipment is removed.
2.0 Contract term: The contract term will begin on July 1, 2026 and end on June 30, 2029 with a possible three
(3) one-year renewal periods that allows for price redetermination in the event prevailing market conditions warrant an
adjustment in contract pricing during the term of the contract to include any renewal periods. The contractor must provide
the Circuit Court with proper documentation and justification of increased costs, which must be approved by Circuit Court.
3.0 Work locations:
3.1 Jackson County Courthouse - 415 East 12th Street, Kansas City, Missouri 64106
3.1.1 The Circuit Court is equipped with a loading/unloading dock on the Oak Street side. Contractors
may use the dock to load or unload equipment, tools and supplies. After unloading they must park either
on the street or public parking areas. When providing services contractor may park for short periods of
time at the dock (depending on time of service and availability).
3.2 Eastern Jackson County Courthouse - 308 West Kansas Avenue, Independence, Missouri 64050
3.3 Criminal Justice Building - 1315 Locust Street, Kansas City, Missouri 64106
3.4 Family Justice Center - 625 East 26th Street, Kansas City, Missouri 64108
4.0 Bonds: The awarded contractor will be required to submit a Performance Bond and a Payment Bond, both
for one hundred percent (100%) of the total project value amount within ten (10) days business days after receiving
notification of any project installation over $25,000. The bond must be in the form of a bond acceptable to the Purchasing
Department of Jackson County, Missouri executed by a surety company authorized to do business in the State of
Missouri and listed in the Federal Register. Bonds must be received by the Circuit Court Purchasing Department prior
to the commencement of any work on the project.
Company name Print name Authorized signature Date 1
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Bid Number 10014608-26-29 Window Shades & Maintenance
5.0 Pricing Structure
5.1 Pricing for the contract term of July 1, 2026 through June 30, 2027
Rate for normal business
Rate for other than normal
Line item Description hours 8 a.m. to 5 p.m.
business hours
Monday through Friday
1 Hourly Rate for any services $ ________________ $ ________________
2 Trip Charge $ ________________ $ ________________
New Installation Labor: Must be all
inclusive including but not limited to;
3 $ ________________ $ ________________
Implementation, lifts, bonding, insurance,
engineering, programming, etc.
Percentage Markup above Manufacturer's material cost: Contractor must provide
4 _______ %
their material invoice to support the charge for the percentage markup
5.2 For the contracted years from July 1, 2027 through June 30, 2029 - The contractor may increase the
hourly rate at the following percentage increase % that would apply to each contracted year. [If
however; the union negotiation authorizes a higher wage increase that wouldn't be covered under the
percentage increase listed, the contractor may ask the Circuit Court for a higher percentage increase for that
particular contracted year]. The percentage discount off Manufacturer's material cost shall not change
during the term of the agreement.
5.3 For the contracted renewal years from July 1, 2029 through June 30, 2032 - The contractor may
increase the hourly rate at the following percentage increase % that would apply to each contracted
year. [If however; the union negotiation authorizes a higher wage increase that wouldn't be covered under the
percentage increase listed, the contractor may ask the Circuit Court for a higher percentage increase for that
particular contracted year]. The percentage discount off Manufacturer's material cost shall not change
during the term of the contract to include any or all renewals.
6.0 Prevailing Wage: This job is a classified as Prevailing Wage not less than prevailing hourly rate of wages as
set forth in the Annual Wage Order Number 32, Section 048, Building Construction Rates for Jackson County page
dated: March 2025 attached to and made part of the specification for work under this contract, must be paid to all
workers performing work under this contract. See section 290.250 RSMO. A journeyman in respective trades must be
the lead personnel when performing services.
6.1 Contractor will forfeit a penalty of one hundred ($100) dollars per day (or a portion of a day) to the 16th
Judicial Circuit Court of Jackson County, Missouri for each worker that is paid less than the prevailing wage
rate for any work done under this contract by the contractor or subcontractor (See section 290.250, RSMo). For
detailed information on rules and occupational titles, see 8 CSR30-3.010 through 3.060, Code of State
Regulations-Prevailing Wage Rules.
6.2 Contractor must strictly adhere to all Prevailing Wage Laws. This includes providing Certified Copies
of Payroll and the completion of the Compliance Affidavit before payment will be made by the Circuit Court.
Approved forms will be provided by the Purchasing Department upon request.
7.0 Equal Employment Opportunity: The awarded Contractor shall be in compliance with Executive Order 11246
of September 24, 1965, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 of October
13, 1967, and as supplemented in Department of Labor regulations (41 CFR Chapter 60).
Company name Print name Authorized signature Date 2
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Bid Number 10014608-26-29 Window Shades & Maintenance
8.0 Occupational Safety and Health Administration (OSHA): The Contractor and his/her employees, while on
the Circuit Court property, shall comply with the Occupational Safety and Health Act of 1970 (OSHA) latest version.
8.1 As of August 28, 2009 pursuant to the Missouri Revised Statutes (Chapter 292) Health and Safety of
Employees (Section 292.675, paragraph 2) "Any person signing a contract to work the construction of public
works for any public body shall provide a ten-hour Occupational Safety and Health Administration (OSHA)
construction safety program for their on-site employees which includes a course in construction safety and
health approved by OSHA or a similar program approved by the department which is at least as stringent as
an approved OSHA program.
8.2 The contractor will forfeit a penalty to the Circuit Court in the amount of $2,500 plus an additional $100
for each worker employed by the contractor or subcontractor, for each calendar day, or portion thereof, such
worker is employed without the required training. (See section 292.675 RSMo)
9.0 Personnel Requirements: All contractors doing business in the State of Missouri and working on behalf of the
Circuit Court must ensure that all current employees of the contractor working are legally eligible to work within the
United States under the Illegal Immigration Reform and Immigrant Responsibility Act 1996 ("IIRIRA 96") and INA Section
274A of the federal government.
9.1 The Contractor must submit their Memorandum of Understanding from the Federal E-Verify system
located at http://www.uscis.gov/portal/site/uscis with bid. If the Circuit Court determines that the contractor
employs any persons not eligible to work in the United States, the contractor shall be in breach of contract and
the Circuit Court may lawfully cancel the contract and suspend or debar the contractor from doing business with
the Circuit Court.
9.2 The Circuit Court reserves the right to approve or disapprove appointment of any of the contractor's
employees to provide services required by the contract. The Circuit Court also reserves the right to request
replacement of any employee.
9.3 Unless the situation regarding the contractor's employee(s) requires immediate replacement, the
contractor shall be allowed at least fourteen (14) days after notification to replace unsatisfactory employee(s).
9.4 Contractor must have trained service technicians who can answer service calls as early as 7:00 a.m.
9.5 The contractor and/or the contractor's employees must sign in upon arrival and out prior to leaving the
building.
9.6 The contractor's employees shall not loiter in the building nor smoke/vape anywhere in the building.
10.0 Insurance
10.1 The contractor shall understand and agree that the Circuit Court cannot save and hold harmless and/or
indemnify the contractor or contractor's employees against any liability incurred or arising as a result of any
activity of the contractor or any activity of the contractor's employees related to the contractor's performance
under this contract.
10.1.1 Therefore, the contractor must acquire and maintain adequate insurance in the form(s) and
amount(s) as follows to sufficiently protect the Circuit Court, its agencies, its employees, its clients, and
the general public against any such loss, damage and/or expense related to his/her performance under
this contract. The insurance coverage shall include general liability and appropriate commercial general
liability.
10.1.1.1 Worker's Compensation and Employer's Liability Insurance in accordance with
statutory requirements.
10.1.1.2 General/Commercial General Liability Insurance, with the following limits:
$1,000,000 each occurrence; Products - Comp/Op Agg. $2,000,000; Personal & Adv. Injury
$1,000,000; General Aggregate $2,000,000
10.1.1.3 Automobile Liability Insurance, with a $1,000,000 combined single limit per
occurrence.
Company name Print name Authorized signature Date 3
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Bid Number 10014608-26-29 Window Shades & Maintenance
10.2 The insurance certificate shall name the 16th Judicial Circuit of Missouri as the Certificate Holder with
an endorsement modifying the policy to list the 16th Judicial Circuit of Missouri as additional insured for its
interest on all policies of insurance, except Worker's Compensation to include the Contractors Enhancement
Endorsement for commercial general liability and the Designated Insured for commercial auto and provide
that the Circuit Court be given at least 30 days prior written notice of any cancellation or intention to not renew
or material change in such coverage.
10.2.1 The evidence of insurance coverage must be submitted within 15 business days following
award of contract. The contract number must be identified on the evidence of insurance coverage. In
the event the insurance coverage is canceled, the Circuit Court must be notified immediately.
10.2.2 The evidence of insurance shall include, but shall not necessarily be limited to: effective dates
of coverage, limits of liability, insurer's name, policy number, endorsement by representatives of the
insurance company, etc. Evidence of self-insurance coverage or of another alternative risk financing
mechanism may be utilized provided that such coverage is verifiable and irrevocably reliable.
11.0 Billing: The contractor will be responsible to issue an invoice to the Circuit Court for each project or service
as follows:
All invoices shall be directed to:
Jackson County Courthouse
415 East 12th Street
Budget Office, 3rd Floor
Kansas City, Missouri 64106
circuit16ap@courts.mo.gov
(816) 881-1222
12.0 General conditions and terms of contract:
12.1 Bids are made upon, and are subject to the subsequent listed conditions and any addendums issued.
Upon acceptance by the Circuit Court, a contractor's bid response and acceptance by the Circuit Court upon
issuance of an award letter shall constitute the contract for providing the Window Shades & Maintenance as
described in this bid in strict conformity with the contract instrument, thus eliminating the need for a formal
signed contract.
12.1.1 In the event that Circuit Court only receives a single bid to its solicitation, then the Circuit Court
reserves the right to turn the single received bid into a negotiated procurement.
12.2 Any interpretations, corrections or changes to the specifications or terms will be made by an addendum
no later than forty-eight (48) hours prior to the bid opening. Addendum(s) will be distributed to all known
recipients of bid documents. Contractor shall acknowledge receipt of all addendum(s) with submission of bid.
12.3 The term and supply contract will be awarded to the most responsible, responsive supplier whose bid,
conforming to the solicitation, will be most advantageous to the Circuit Court with regards to lowest and best
bid. The Circuit Court reserves the right to be the sole judge as to whether items bid will serve the purpose
intended. The Circuit Court reserves the right to accept or reject in part or in whole any bid submitted, and to
waive any technicalities or informalities for the best interest of the Circuit Court.
12.4 The contractor shall defend, indemnify and save harmless the Circuit Court and all its officers, agents
and employees from all suits, actions, or other claims of any character, name and description brought for or on
account of any negligent act or fault of the contractor, or of any agent, employee, subcontractor or sub-supplier
in the execution of, or performance under, any contract which may result from bid award. The contractor shall
pay any judgment with cost which may be obtained against the Circuit Court growing out of such injury or
damages.
12.4.1 The contractor agrees to defend, indemnity, and hold the Circuit Court and all of its officers,
agents, employees, and elected officials whole and harmless against any and all claims for damages,
costs, and expenses of persons or property that may arise out of, or be occasioned by, or from any
negligent act, or omission of the contractor, or any agent, servant, or employee of the contractor in the
execution of the performance of this agreement, without regard to whether such persons are under the
direction of the Circuit Court's agents or employees.
Company name Print name Authorized signature Date 4
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Bid Number 10014608-26-29 Window Shades & Maintenance
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12.5 Once a contract is awarded, the prices shall remain firm and fixed during each contracted year, unless
market conditions warrant an increase in pricing as defined in Section 5.0 Pricing Structure.
12.5.1 The Circuit Court reserves the right to automatically extend this contract for a period not to
exceed 90 calendar days past the original contract expiration date or subsequent renewal periods
utilizing the current pricing, in order to provide the courts with continual service and supplies while a
new contract is being solicited, evaluated and/or awarded. By affixing its authorized signature, the
supplier hereby acknowledges and agrees to these rights.
12.6 A purchase order shall be generated and issued by the Court's Purchasing Department to the contractor
for each service being provided.
12.6.1 The purchase order number must appear on all itemized invoices and packing slips. The Circuit
Court shall not be held responsible for any orders placed and/or performed without a valid current
purchase order number.
12.6.1.1 No financial obligation shall accrue against the Circuit Court until such time as
delivery is made by your company pursuant to the Circuit Court purchase order provided to
your company.
12.6.2 Payment will be made for all orders rendered and accepted by the Circuit Court for which a
valid invoice has been received.
12.7 Questions regarding any issues with this contract shall be made to the designated purchasing agent at
Court.Purchasing@courts.mo.gov.
12.8 In case any one or more of the provisions contained in the contract shall for any reason be held to be
invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any
other provision thereof and this contract shall be considered as if such invalid, illegal, or unenforceable provision
had never been contained herein.
12.9 No public official shall have interest in this contract, in accordance with Missouri local government code.
12.9.1 No premiums, rebates, or gratuities shall be given to any employee of the Circuit Court as a
result of an awarded contract. Furthermore, the supplier shall not knowingly employ, during the term of
this contract and/or any renewal periods any Circuit Court employee who has participated in the making
of this contract until at least two years following their termination of employment with the Circuit Court.
12.10 Circuit Court is operated and funded on a January 1 to December 31. Termination of this contract may
occur in the event funds from local, state or federal sources are not obtained and continued at an aggregate
level sufficient to allow for the purchase of the indicated quality of service, in which case the obligations of each
party hereunder shall thereupon be terminated immediately upon receipt of written notice. Notwithstanding the
foregoing, the Circuit Court shall pay the contractor for all services rendered up to the effective date of
termination.
12.10.1 The contractor may terminate this agreement with 30 days written notice with the showing of
good cause for any undue hardship in satisfactorily being able to fulfill the term of the contract and with
final approval from senior purchasing agent.
12.11 The Circuit Court reserves the right to terminate this agreement with 30 days written notice for any
reason deemed acceptable to the Circuit Court. Upon delivery of such notice by the Circuit Court to the
contractor, the contractor shall proceed to cancel promptly all existing orders and contracts insofar as such
order or contracts are chargeable to this agreement. As soon as practicable after receipt of notice of termination,
the supplier shall submit an invoice to the Circuit Court for payment of that portion of the agreement successfully
performed.
Company name Print name Authorized signature Date 5
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Bid Number 10014608-26-29 Window Shades & Maintenance
12.11.1 If this contract is terminated, the Circuit Court, in addition to any other rights provided for in
this contract, may require the contractor to transfer title and deliver to the Circuit Court in the manner
and to the extent directed, any completed materials. The Circuit Court shall be obligated only for those
services and materials rendered and accepted prior to the date of termination.
12.12 In the event of termination, the supplier shall receive payment prorated for that portion of the contract
period services were provided to and/or goods were accepted by the Circuit Court subject to any offset by the
Circuit Court for actual damages including loss of state matching funds.
12.13 The rights and remedies of the Circuit Court provided for in this contract shall not be exclusive and are
in addition to any other rights and remedies provided by law.
12.14 Cancellation: Failure to perform any or all of the terms, promises and/or conditions of the contract,
including the scope of work, may be deemed a substantial breach thereof. Default may be for any of the
following:
12.14.1 In the opinion of the Circuit Court, the contractor fails to perform adequately the services
required in the contract;
12.14.2 In the opinion of the Circuit Court, the contractor attempts to impose on the Circuit Court
services that are not specified in the contract, or workmanship which is of an unacceptable quality;
12.14.3 In the opinion of Circuit Court, the contractor fails to make progress in the performance of the
requirements of the contract and/or gives the Circuit Court a positive indication that the contractor will
not or cannot perform to the requirements of the contract.
12.14.4 The Circuit Court shall give the contractor written notice of default. After receipt of such notice,
the contractor shall have 10 days in which to cure such failure.
12.14.5 In the event the contractor does not cure such failure, the Circuit Court may terminate the
contractual agreement resulting from this IFB without further consideration by so notifying the contractor
in writing. The Circuit Court may also terminate contract with 30 days written notice for any reason
deemed in the best interest of the court.
12.14.6 The Circuit Court reserves the right to terminate the contract at any time, for the convenience
of the Circuit Court, without penalty or recourse, by giving written notice to the contractor at least 14
calendar days prior to the effective date of such termination. The contractor shall be entitled to receive
just and equitable compensation for services and/or supplies delivered to and accepted by the Circuit
Court pursuant to the contract prior to the effective date of termination.
12.15 Uniform Commercial Code: The contractor and the Circuit Court agree that all parties have all rights,
duties, and remedies available as stated in the Uniform Commercial Code.
12.16 Venue: The parties agree that this contract shall be construed in accordance with the laws of the state
of Missouri without regard to Missouri's choice of law rules and that Missouri shall be the forum state for all
legal proceedings arising out of this agreement. This agreement is performable in the county of Jackson, state
of Missouri.
12.17 The contractor shall not sell, assign, transfer or convey, or subcontract this contract, in whole or in part,
without the prior written consent of the Circuit Court.
12.18 The apparent silence of specifications as to any detailed description concerning any point, shall be
regarded as meaning that only the best commercial practices are to prevail. All interpretations of these
specifications shall be made on the basis of this statement.
12.19 Confidentiality: The contractor acknowledges that information disclosed to them concerning the Circuit
Court operations or business during the performance of the contract that is confidential and/or proprietary to
the Circuit Court, shall not be disclosed to third parties without the Circuit Court's prior written consent.
Company name Print name Authorized signature Date 6
"Serving the Community Through the Rule of Law"