Request for Proposal -Kenneth Avenue, Boyd, Melvin, & Vale Dr Transmission Line Replacement Project
| Location: | California |
|---|---|
| Posted: | Nov 19, 2025 |
| Due: | Dec 23, 2025 |
| Agency: | Carmichael Water District |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Request for Proposal -Kenneth Avenue, Boyd, Melvin, & Vale Dr Transmission Line Replacement Project
|
| Category: | Water Line Project |
| Status: | Open |
| Bid Recipient: | gregn@carmichaelwd.org; engineering@carmichaelwd.org |
|
Attachment Preview
CARMICHAEL WATER DISTRICT
REQUEST FOR PROPOSAL
DESIGN FOR THE GARFIELD AVENUE TRANSMISSION LINE REPLACEMENT
PROJECT
1) GENERAL INFORMATION
The Carmichael Water District (District) is an Irrigation District, founded in 1916,
operating under the State of California Water Code. The District provides domestic
water to an estimated service area population of 41,193 customers via approximately
11,757 water service connections in Sacramento County.
2) PURPOSE OF RFP
The purpose of this Request for Proposal (RFP) is for the District to retain professional
engineering services for water line replacement projects as described in the scope of
services.
3) SCOPE OF SERVICES
a) Project Management and Administration
i) This service will include project management activities including monthly
invoicing, project status updates, meetings, and design review at 60%, 90%,
100%, specifications review, and additional completion milestones.
ii) This service will also include quality assurance/quality control of the work
products and submittals from the Consultant.
b) Surveying
i) Perform in-field topographic survey of all existing surface features, gravity
structures, and visible utilities over the Sacramento County right-of-way.
ii) Perform record research to locate recorded maps, utility easements, surveys,
monumentation, and other records as necessary to determine parcel lines
within the project.
iii) As needed at the request of the District, Consultant will coordinate with their
Surveying sub-consultant and property owners of the project to provide the
preliminary title reports (PTRs), easement exhibits, plats, and legal
descriptions for potential easement acquisitions on the District’s behalf as
needed.
c) Design Services
i) Utility Coordination – Consultant to prepare and distribute utility
coordination letters to all known utility companies within the Project area for
notification and to identify potential conflicts. This should be done at the
beginning of the design phase. Consultant will discuss any conflicts with the
respective utility and design relocations and realignments to address the
conflicts.
Request For Proposal
Design Services for The Garfield Avenue Transmission Line Replacement Project
Page 1
ii) Field Investigation and Potholing – Consultant to provide a detailed utility list
and map following the 60% design submittal of potential utility conflicts. The
Consultant will identify, prepare, coordinate with, and submit documentation
(with the District’s approval and signature) to all relevant agencies to acquire
the necessary pothole permits and approvals to perform the project work. The
District will be responsible for the associated fees.
iii) The District will perform in-field potholing of the conflicts and provide the
Consultant with the data to refine the 90% and final design submittal.
iv) Consultant to provide 60%, 90%, and final (100%) design drawings.
Drawings are to be plotted at a scale of 1” = 40’ horizontal, and 1”= 4’ vertical
plan and profiles and appropriately scaled details. Drawings are to include,
but not limited to:
(1) Project Cover Page with Signature block for District
(2) Abbreviations, Symbols, and General Notes
(3) Abandonment Plan
(4) Metered Services List and Reconnection Notes
(5) Pavement Restoration Limits
(6) Plan and Profile Sheets with detailing State Water Resources Control
Board (Division of Drinking Water) Separation Waiver Conditions
(7) District Standard Details
(8) Tie-In Details
(9) Other Project Specific Details
v) Technical Specifications – Consultant will utilize the District’s standards and
amend to provide specific project details and any additional technical
specifications and special provisions not already covered and compile, along
with plans and contractor forms, into the Contract Documents for bidding the
project.
vi) Consultant will develop and provide engineer cost estimates at the 60%, 90%,
and final design completion levels.
vii) Consultant’s deliverables for Design Services include, but are not limited to:
(1) At 60% Submittal – Electronic PDF version of half-sized sets of plans
(11x17), , Electronic PDF version of Engineer’s Opinion of Probable
Construction Cost (EOPCC), Electronic PDF version of half-sized
plans for Field Investigative Potholing (if requested by District)
(2) At 90% Submittal –Electronic PDF version of half-sized sets of plans
(11x17), , Electronic PDF version of Engineer’s Opinion of Probable
Construction Cost (EOPCC), and -Electronic PDF version of
specifications
(3) At 100% Submittal –Electronic PDF version (stamped) set of plans,
Electronic PDF version of Engineer’s Opinion of Probable
Construction Cost (EOPCC), and specifications
d) Permitting, Coordination, and Environmental Documentation
i) Consultant will identify, prepare, coordinate with, and submit documentation
(with the District’s approval and signature) to all relevant agencies to acquire
Request For Proposal
Design Services for The Garfield Avenue Transmission Line Replacement Project
Page 2
the necessary permits and approvals to perform the project work. The District
will be responsible for the associated fees.
ii) The typical associated agencies are, but not limited to:
(1) Sacramento County Encroachment Permit (Investigative Pot Holing)
(2) Sacramento Dept of Transportation (Traffic Control Plans)
(3) State Water Resources Control Board (Division of Drinking Water)
(4) Sacramento Metro Fire District Coordination
iii) Environmental Documentation – Provided the District pursues and requires
an Initial Study/Mitigated Negative Declaration, the Consultant will work and
coordinate with the District’s environmental firm, to develop and submit for
approval the necessary environmental documentation. For Projects that are
Categorically Exempt, the District will file the CEQA Exemption.
iv) Consultant will work with the District to prepare exhibits and/or memos to
facilitate design and construction of the project. These exhibits and memos
are used for resolving issues, clarifications, or negotiating with other entities
(County, private property owners, or otherwise).
e) Bidding Services
i) Consultant will coordinate with plan clearing houses for printing and
distribution of project plans, specifications, addenda, etc.
ii) Consultant will conduct pre-bid meeting with site visit for prospective
contractors and coordinate with the District on the date, location, and topics
discussed for the meeting.
iii) Addendum – Consultant will prepare any addenda per District direction and
will coordinate with plan clearing houses for posting.
iv) Conformed Plans and Specifications – Consultant will prepare conformed
plans and specifications incorporating all addenda, and inquiries during the
bidding period, and provide District with three (3) full sized (ANSI D 22 x 34
inches) set of plans, and electronic PDF version of the complete set of
conformed plans and specifications following the bid open.
v) Consultant will conduct bid opening with prospective contractors and
coordinate with the District on the date, and location.
vi) Consultant will review the submitted bids for completeness and
responsiveness, check all references, and provide the District an Engineer’s
Recommendation for Award.
f) Engineering Services During Construction
i) Consultant will review submittals (Typical 20 submittals) and resubmittals.
(Typical 5 resubmittals).
ii) Consultant will review and respond to RFIs. (Typical 3 RFIs)
iii) In-Field Construction Meetings (Typical 3).
Request For Proposal
Design Services for The Garfield Avenue Transmission Line Replacement Project
Page 3
iv) Consultant will prepare and work with the District on design changes,
exhibits, and submittals during construction due to in-field conflicts or change
order conflicts.
v) Consultant will review change orders and provide recommendations to the
District.
vi) Consultant will review and prepare as-built record drawings based on the
District’s field records. Consultant will deliver to the District the as-built
drawings in both PDF and CAD files.
vii) Consultant will review the District prepared construction documentation in
accordance with the State Water Resources Control Board waiver conditions,
verification forms, and provide letter acknowledging compliance with State
Water Resources Control Board waiver conditions.
4) MINIMUM PROPOSAL REQUIREMENT
The proposal should provide a straight forward, concise description of your firm’s
capabilities to satisfy the requirements of this project. The proposal shall include the
following minimum information.
a) Title Page
i) Show the RFP subject, name of the firm, local address, telephone number,
email of a contact person and date of the proposal.
b) Table of Contents
i) The table of contents of the proposal should include a clear and complete
identification of the materials submitted by section and page number:
c) Transmittal Letter
i) Please limit the transmittal letter to one page and include the following
information:
(1) A brief statement of understanding of the scope of services to be
performed.
(2) A commitment to perform the services within the time period
specified within the proposal.
(3) The name of the persons authorized to represent the proposing firm,
their title, address, and telephone number.
d) Introduction
i) The proposal shall contain an introductory description of the scope of work
and an overview of your firm’s understanding of the services to be provided.
e) Qualifications
i) The proposal shall provide the information described in Section 5) of the
Request for Proposal (RFP) entitled “Consultant Team Qualifications and
References” as listed below.
Request For Proposal
Design Services for The Garfield Avenue Transmission Line Replacement Project
Page 4
f) Scope of Services
i) Provide, in detail, your approach to accomplish this work as described in
Section 3) of this RFP entitled “Scope of Services”.
g) Proposal Endorsement
i) The proposal shall contain a statement that the firm has the capability and
available resources to perform the work. The statement shall also indicate
that the proposal is valid for 90 days and shall be signed by an officer
authorized to bind the firm to the statement.
h) Example of Similar Work
i) Submit a sample of Documents prepared by the team members in your firm
who will be assigned to this project, of similar projects completed within the
last five years within the state of California.
i) Project Costs
i) Provide estimated team project hours by individual, cost, schedule, and billing
rate schedule for the project team.
5) CONSULTANT TEAM QUALIFICATIONS AND REFERENCES
a) Name and type of firm, address, telephone and email addresses.
b) Experience and qualifications of firm in performing similar Mainline Design.
i) Location and year firm was established.
ii) Names of principal-in-charge and their experience.
iii) Experience and names of key personnel to be assigned to this project and
length of employment with the firm.
iv) Hourly billing rate for all personnel to be assigned to the project.
c) Demonstration of ability to complete similar projects on schedule and within
budget.
d) Show original budgets and deadlines, as well as final project fees and completion
dates for referenced projects.
e) Provide a description of in-house quality control assurance program that will be
applied to this project. Identify senior staff that will perform quality control and
quality assurance reviews.
f) Provide the following information from three references associated with similar
projects your firm completed within the last five years.
i) Project title
ii) Date of project completion
iii) Name of agency or firm and mail address
Request For Proposal
Design Services for The Garfield Avenue Transmission Line Replacement Project
Page 5
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