Professional Services for On-Call Civil Rights Services

Location:	Nebraska
Posted:	Nov 19, 2025
Due:	Dec 10, 2025
Agency:	State of Nebraska - Department of Transportation (NDOT)
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction
Solicitation No:	RFQ-2525
Publication URL:	To access bid details, please log in.

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RFQ-2525

Request for Qualifications

Professional Services for On-Call Civil

Rights Services

November 19, 2025

Statements of Qualifications are due Wednesday, December 10, 2025, 1:00 P.M.

GENERAL

In accordance with Nebraska Consultants’ Competitive Negotiation Act (Neb. Rev. Stat.

§81-1702), the Brooks Act (40 USC 1101), and 23 CFR 172.5, the State of Nebraska,

Department of Transportation (NDOT), is issuing a Request for Qualifications (RFQ) for On-

Call Civil Rights Services. Qualified consultants are invited to submit a statement of

qualifications as outlined below. NDOT’s website referred to in this document is located at:

http://www.dot.nebraska.gov/business-center/consultant/

All consultants interested in providing professional services for NDOT are strongly

encouraged to review NDOT’s template IDIQ Master On-Call PE Agreement, IDIQ Task

Order Agreement, Sample Fees and Payments Exhibit, and Insurance Requirements for

Professional Service Providers prior to responding to this RFQ. By submitting a statement of

qualifications in response to this RFQ, Consultant, and all subconsultants, agree to meet the

substantive requirements of these documents. These documents can be found on NDOT’s

website. An agreement will not be executed unless consultant provides a current overhead

(indirect cost rate) schedule and proof of meeting the insurance requirements in the form of

an Insurance ACORD. Further information regarding insurance, including a checklist to

assist in submitting an acceptable certificate, can be found at

https://dot.nebraska.gov/business-center/consultant/insurance/.

This RFQ does not commit NDOT to award a contract, to pay any costs incurred in the

preparation of a response to this request, or to procure or contract for services. NDOT

reserves the right to award contracts to more than one qualified consultant, to accept or reject

any or all responses received as a result of this request, to negotiate with any qualified

consultant or to modify or cancel in part or in its entirety the RFQ, if it is in the best interest of

NDOT to do so.

In accordance with Nebraska Revised Statute 84-712 et.seq., Nebraska Public Records Act,

documents provided to NDOT are public records subject to disclosure unless consultant

requests in writing that documents must be kept confidential and can demonstrate that such

records are confidential under federal or state law.

Required Title VI Non-discrimination General Assurance

The Nebraska Department of Transportation, in accordance with the provisions of Title VI of

the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the

Regulations, hereby notifies all bidders/offerors that it will affirmatively insure {ensure} that

any contract entered into pursuant to this advertisement, disadvantaged business enterprises

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RFQ-2525

will be afforded full opportunity to submit bids in response to this invitation and will not be

discriminated against on the grounds of race, color, or national origin in consideration for an

award.

STANDARD WORK CATEGORIES

Standard Work Categories anticipated on this project are listed below. Consultant/team must

be certified in the following Standard Work Categories. Information regarding the Standard

Work Categories can be found on NDOT’s website.

115 Other Environmental Studies

211 Public Involvement

SCOPE OF SERVICES

A. OVERVIEW OF THE WORK:

The Consultant will assist the Nebraska Department of Transportation (NDOT) with civil

rights-related services to be completed in accordance with federal regulations, NDOT’s

current civil rights policies/procedures, and supplemental guidance documents found at:

https://dot.nebraska.gov/business-center/civil-rights/

The consultant shall demonstrate experience and expertise in the following civil rights-

related disciplines:

1. Preparation or Re-evaluation of Community Analysis memos for State and

Federal-Aid Projects, to be completed in accordance with the Federal orders and

guidance, NDOT’s Title VI Implementation Plan, ADA Standards, and the NDOT

Limited English Proficiency Plan, or as directed by NDOT.

2. Management of federal grant activities, including such grants as the On-the-Job

Training Supportive Services; Disadvantaged Business Enterprise Supportive

Services; and National Summer Transportation Institute grants. Management of

grants includes such activities as coordination with entities responsible for carrying

out program objectives (i.e., Nebraska Community Colleges and/or other

training/development organizations) and outreach/public involvement to current

and potential program participants. Management of these grants would be

completed in accordance with the federally approved statements of work for each

grant, as well as state and federal laws, regulations, and guidance pertaining to

grant activities and expenditures.

3. Assisting with duties of the Disadvantaged Business Enterprise (DBE) Program,

including processing applications for DBE certification, and oversight of DBE

participation on federally assisted projects. DBE Program responsibilities must be

completed in accordance with the NDOT DBE Program Plan, as well as applicable

federal regulations and guidance.

4. Performing Equal Employment Opportunity compliance evaluations of NDOT’s

contractors to ensure their compliance with the FHWA 1273 contract provisions

found in each federally assisted construction contract. Contractor EEO compliance

evaluations include a thorough examination of contractor EEO and employment-

related policies and documentation, as well as an analysis which compares

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contractor workforce data with census or other public data on workforce

availability.

5. Assisting in the development or revision of plans, policies, and manuals for NDOT

Civil Rights Programs. Programs include, but are not limited to, Title VI of the Civil

Rights Act of 1964, Limited English Proficiency, Disadvantaged Business

Enterprise, Contractor On-the-Job Training, Contractor Equal Employment

Opportunity, the Americans with Disabilities Act, and federally assisted grants

programs as identified in section A.2.

6. Performing Title VI Program and ADA compliance reviews of subrecipients,

including local public agencies (LPAs) that receive federal aid through NDOT, to

ensure their compliance with Title VI regulations and policies found at 23 CFR 200

and in the NDOT Title VI Implementation Plan. LPA compliance reviews include a

thorough analysis of the LPA’s Title VI Implementation Plan, Limited English

Proficiency Plan, ADA Assurances, and ADA Transition Plan, as well as an

analysis of the LPA’s transportation-related programs, services, and beneficiaries.

Any deficiencies are reported to the LPA, and technical assistance is provided to

help LPAs bring their plans, policies, and programs into compliance.

7. Assist in the active monitoring of prompt payment, including monitoring/analyzing

contractor data on payments to subcontractors, as well as following up with

nonresponsive contractors/subcontractors. Assist in the investigation of prompt

payment related requests to withhold payment.

B. QUALIFICATIONS, KNOWLEDGE AND EXPERIENCE:

1. Community Analysis and Limited English Proficiency

a. The Consultant shall demonstrate experience and efficiency in preparation

and coordination of Community Analysis and Limited English Proficiency

documentation for the Nebraska Transportation program. The consultant’s

Principal Author shall demonstrate continued training and education

specifically associated with demographic data collection methods and NDOT

Title VI, ADA, and LEP guidance materials.

b. The Consultant team must demonstrate knowledge with NDOT NEPA

processes and guidance such as the following: Historic Properties

Assessment and Section 106 Coordination, Hazardous Materials Evaluation,

Public Involvement Plan Development and Coordination, and

Social/economic evaluation.

2. Pedestrian Access

The Consultant shall demonstrate experience and knowledge of the ADA

Accessibility Guidelines (ADAAG), Public Right-of-Way Accessibility Guidelines

(PROWAG), and the Manual on Uniform Traffic Control Devices (MUTCD) as it

pertains to Pedestrian and Accessibility considerations.

3. Grants Management

a. The consultant shall demonstrate experience in the administration and

coordination of federally funded grant programs.

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b. The consultant shall demonstrate experience conducting public outreach and

involvement activities.

4. Disadvantaged Business Enterprise Program

The consultant shall demonstrate knowledge of the regulations and procedures

concerning the Disadvantaged Business Enterprise Program, found at 49 CFR 26

and in the NDOT DBE Program Plan. The consultant’s position or team

responsible for performing DBE duties shall demonstrate continued training and

education specifically associated with the federal DBE Program.

5. Contractor Equal Employment Opportunity Compliance

The consultant shall demonstrate knowledge of the regulations and procedures

concerning Contractor Equal Employment Opportunity Compliance, found at 23

CFR 230 and in the NDOT Contractor EEO Compliance Program Plan. The

consultant’s position or team responsible for performing Contractor EEO

Compliance reviews shall demonstrate continued training and education

specifically associated with Equal Employment Opportunity analysis and relevant

data collection.

6. Development/Revision of Plans, Policies, Manuals for Civil Rights Programs

The consultant shall demonstrate experience in the successful development

and/or revision of program plans, policies, procedure manuals, and/or guidance

documents for a governmental organization.

7. Title VI and ADA Reviews of Subrecipients, including Local Public Agencies

The consultant shall demonstrate knowledge of the regulations and procedures

concerning Title VI and ADA Subrecipient LPA reviews, found at 23 CFR 200 and

in the NDOT Title VI Implementation Plan. The consultant’s position or team

responsible for performing Title VI LPA and ADA Subrecipient compliance reviews

shall demonstrate continued training and education specifically associated with the

FHWA Title VI Program, ADA Accessibility Guidelines (ADAAG), and the Public

Right-of-Way Accessibility Guidelines (PROWAG).

8. Prompt Payment

The consultant shall demonstrate knowledge of the regulations and procedures

concerning prompt payment, found at 49 CFR 26; in the NDOT DBE Program

Plan; in the NDOT Standard Specifications (2017); and in the USDOT “Q and A”

guidance on the DBE Program. The consultant’s position or team responsible for

performing prompt payment duties shall demonstrate continued training and

education specifically associated with prompt payment.

C. SOFTWARE AND EQUIPMENT REQUIREMENTS:

Consultant may utilize several NDOT document and data management systems to

access or upload information depending on the services. These may include, but not

limited to, document management system (OnBase), construction project data

management software (AASHTOWare Project), and project management software

(Clarity PPM).

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D. EXPECTATIONS FOR THE DELIVERABLES:

1. All analysis and/or final reports for any task in any program area shall be presented

to NDOT for review, comment, and approval. NDOT reserves the right to make all

decisions concerning the conclusions, findings and recommendations of the

documents created by Consultant. Draft documents should be in Microsoft Word

and/or Microsoft Excel file formats, while final documents should be in Adobe .pdf

format.

2. DBE Program: All DBE application materials must be provided to the NDOT for

review. All program-related communications, including emails, call reports, and

other correspondence must be provided to the NDOT for review. All DBE Program

correspondence specified in the DBE Program Plan to be sent by certified mail via

the USPS must be sent via certified mail and receipts provided to the NDOT. As

directed by NDOT, certain documentation must be uploaded to NDOT’s document

storage system (currently OnBase).

3. Title VI Program, ADA, and Contractor EEO Compliance: All materials received

from Local Public Agencies (LPAs) or contractors must be provided to NDOT for

review. All program-related communications, including emails, call reports, and

other correspondence must be provided to the NDOT for review. As directed by

NDOT, certain documentation must be uploaded to NDOT’s document storage

system (currently OnBase).

4. Community Analysis: Preliminary and/or Final Community Analysis memorandums

must be provided to NDOT for review and approval prior to upload into NDOT’s

document storage system.

DETAILS

It is anticipated that four (4) consultants will be shortlisted for interviews, with two (2)

consultants awarded contracts under the Indefinite Delivery Indefinite Quantity (IDIQ) or "on-

call" procurement process. The evaluation criteria to be used for the short-listing and final

selection are outlined below.

The proposed two-year contract term will have a maximum value of $325,000 for each

consultant awarded a contract. The contract term may be extended up to 6 months at the

discretion of NDOT. Typical Task Orders that will be awarded under this IDIQ contract will

range from $125,000 to $175,000. The payment method for the individual Task Order

Agreements may be Cost Plus Fixed Fee, Lump Sum, or Specific Rates of Compensation.

NDOT reserves the right to abandon or terminate any contract at any time and either

re-advertise services or utilize its own forces. NDOT also reserves the right to

accomplish services for future phases on all projects with the selected consultant,

select another consultant, or utilize its own forces.

NDOT will not hold a briefing. All information is contained within this RFQ and on NDOT’s

website. If additional information is deemed necessary, it will be posted on the same web

page as this RFQ and will be labeled as an update. Consultants interested in this RFQ are

responsible for checking for updated information.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Professional Services for On-Call Civil Rights Services

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See also